HomeMy WebLinkAboutAgreements/Contracts - Public Defense�- �---- � GRANT
COUNTY
DEPARTMENT OF PUB11C D
................
MEMORANDUM
Date: January 3, 2023
To: Board of County Commissioners
From: Brett Hill, Director
Re: RCW 10.101 Public Defense Funding
Attached for your consideration and signature, please find a cover letter and Interagency
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Agreement for use of RCW Chapter 10.101 funds. If it meets your approval, lease sign as
pp � p g appropriate.
Please return to the Department of Public Defense. We will be happy to forward the agreement
to the Washington State Office of Public Defense.
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Email: opd@opd.wa.gov
Brett Hill
Director of Public Defense
Grant County Public Defense
PO Box 37
Ephrata, WA 98823
WASHINGTON STATE
OFFICE OF PUBLIC DEFENSE
Larry Jefferson, Director
Re: Chapter 10.101 RCW Application for Public Defense Grant Funds
Dear Brett Hill:
(360) 586-3164
FAX (360) 586-8165
The Washington State Office of Public Defense (OPD) is pleased to announce the award of RCW
10.101.070 Public Defense Grant funds to Grant County. The award is in the amount of $92,111.00 for
use in calendar year 2023.
Enclosed is a short Interagency Agreement for your review and signature by an authorized representative
of Grant County. The signed Interagency Agreement should be returned by email or postal mail to OPD.
A conformed copy will be sent to you for your records. A copy of OPD's policy on authorized uses is
enclosed.
The funds will be provided by paper check and mailed to you in January 2023 or upon receipt of the
completed agreement. The check will be issued to the entity corresponding to the Statewide Vendor
Number that you provided in your application earlier this year: SWV0002426-25. If you want the check
issued under a different Statewide Vendor Number, or if you want the check mailed to a different person
or office, please let us know. If Grant County uses state BARS coding, these grant funds should be
received under BARS revenue code 336.01.28.
Chapter 10.101 RCW requires counties awarded funds to demonstrate that they are either meeting the
public defense standards referenced in RCW 10.101.030, or that the funds received are used to make
appreciable demonstrable improvements in the delivery of public defense services.
We look forward to working with you and hope to visit your program during the year. If you have any
questions, please feel free to contact Leanne Stogsdill at (360) 586-3164 ext. 154 or
Leanne. Stogsdill@opd.wa.gov.
Sincerely,
Larry Jefferson, Director
Enclosures
Justice# Service 1 Equity 1 Excellence
711 Capitol Way South • Suite 106 • P.O. Box 40957. Olympia, Washington 98504-0957
Agreement No. ICA23013
SPECIAL TERMS AND CONDITIONS
1. AGREEMENT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications regarding the performance of this Agreement.
a. The Representative for OPD and their contact information are identified on the Face Sheet of
this Agreement.
b. The Representative for the Recipient and their contact information are identified on the Face
Sheet of this Agreement.
2. DISTRIBUTION AMOUNT
The Distribution Amount is ninety-two thousand one hundred eleven dollars and 00/100 Dollars
($92,111.00) to be used for the purpose(s) described in the USE OF FUNDS below.
3. PROHIBITED USE OF FUNDS (as adopted in OPD Policy County/City Use of State Public Defense
Fundis
a. Funds cannot be used to supplant local funds that were being spent on public defense prior to
the initial disbursement of RCW 10.101.070 funds.
b. Funds cannot be spent on purely administrative functions or billing costs.
c. Funds cannot be used for indigency screening costs.
d. Funds cannot be used for technology systems or administrative equipment intended for
county administrative staff, court staff or judicial officers.
e. Funds cannot be used for county attorney time, including advice on public defense
contracting.
4. USE OF FUNDS
a. Recipient agrees to use the RCW 10.101.070 funds to improve the quality of legal
representation directly received by indigent defendants. (See Chapter 10.101 RCW and OPD
Policy County/City Use of State Public Defense Funding for guidelines regarding permitted
uses of state public defense funds.)
b. Recipient agrees to use the funds for the following purpose(s):
i. Adding attorneys to reduce public defense caseloads;
ii. Adding investigator services;
iii. Adding expert services;
iv. Increasing public defense attorney compensation.
c. Recipient agrees to use the funds in calendar year 2023. If Recipient is unable to use the funds
in 2023, the Recipient agrees to notify OPD to determine what action needs to be taken.
d. Recipient agrees to deposit the RCW 10.101.070 funds check within 14 days of receipt.
5. OVERSIGHT
Over the duration of the grant term, OPD may conduct site visits for purposes of addressing
improvements to public defense and ensuring the use of grant funds for their specified purposes. At
OPD's request, Grantee will assist in scheduling such site visits and inviting appropriate attendees such
as, but not limited to: public defense attorneys, judicial officers, and county representatives.
6. ORDER OF PRECEDENCE
In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving
precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and court rules
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b. Special Terms and Conditions
c. General Terms and Conditions
Agreement No. ICA23013
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Agreement No. ICA23013
GENERAL TERMS AND CONDITIONS
1. ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties hereto.
2. AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendment shall not be
binding unless it is in writing and signed by personnel authorized to bind each of the parties.
3. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 29 CFR Part 35.
The Recipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4. ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned
by the Recipient without prior written consent of OPD.
5. ATTORNEY'S FEES
Unless expressly permitted under another provision of the Agreement, in the event of litigation or
other action brought to enforce Agreement terms, each party agrees to bear its own attorney fees and
costs.
6. CONFORMANCE
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
7. ETHICS/CONFLICTS OF INTEREST
In performing under this Agreement, the Recipient shall assure compliance with the Ethics in Public
Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to
ethics or conflicts of interest.
S. GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
To the fullest extent permitted by law, the Recipient shall indemnify, defend, and hold harmless the
state of Washington, OPD, all other agencies of the state and all officers, agents and employees of the
state, from and against all claims or damages for injuries to persons or property or death arising out of
or incident to the performance or failure to perform the Agreement.
10. LAWS
The Recipient shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies
of local and state and federal governments, as now or hereafter amended.
11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Agreement, the Recipient shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Recipient's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Agreement may be
rescinded, canceled or terminated in whole or in part.
12. RECAPTURE
In the event that the Recipient fails to perform this Agreement in accordance with state laws, federal
laws, and/or the provisions of the Agreement, OPD reserves the right to recapture funds in an amount
to compensate OPD for the noncompliance in addition to any other remedies available at law or in
equity.
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13. RECORDS MAINTENANCE
The Recipient shall maintain all books, records, documents, data and other evidence relating to this
Agreement. Recipient shall retain such records for a period of six (6) years following the end of the
Agreement period. If any litigation, claim or audit is started before the expiration of the six (6) year
period, the records shall be retained until all litigation, claims, or audit findings involving the records
have been finally resolved.
14. RIGHT OF INSPECTION
At no additional cost all records relating to the Recipient's performance under this Agreement shall be
subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor,
and state officials so authorized by law, in order to monitor and evaluate performance, compliance,
and quality assurance under this Agreement. The Recipient shall provide access to its facilities for this
purpose.
15. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall
be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given
effect without the invalid provision, if such remainder conforms to the requirements of law and the
fundamental purpose of this Agreement and to this end the provisions of this Agreement are declared
to be severable.
16. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, OPD may terminate this
Contract. OPD shall in good faith provide as much notice as possible of such termination.
17. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless
stated to be such in writing.
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