HomeMy WebLinkAbout*Other - BOCCGRANT COUNTY
BOARD OF COUNTY COMMISSIONERS
Memo
To: Elected Officials and Department Heads
From: Board of County Commissioners V J
Data May 10, 2022
Re: Sick Leave Donation Request
The Board of County Commissioners has received and approved a request to
initiate the Sick Leave Donation Policy.
An employee (ID #22-02) of the Sheriff's Office is suffering from an illness,
injury, impairment or physical or mental condition which is extraordinary in
nature (life threatening or causing long term or permanent damage) and has or
will soon exhaust all leave balances.
Any County employee who is interested in donating a portion of their own sick
leave to this employee may do so by submitting to the attached, completed form
to the Payroll Administrator, Rachel Jorgensen via interoffice mail or emailed to
rjorgen_sen(@`grantcountywa.gov. The deadline for sick leave donation forms to
be received in Accounting is Friday, May 13, 2022.
Employees who are eligible to accrue sick leave, may donate sick leave,
according to the following criteria:
• Sick leave may not be donated in less than two (2) hour increments.
• Employees must retain at least 10 (ten) days or eighty (80) hours in their
own sick leave balance after the donation.
Cc: Sheriff's Office
Accounting
Human Resources
"To meet current and future needs, serving together with public and private entities, while
fostering a respectful and successful work environment."
Grant County
Sick Leave Donation Form
Donor Certification
CONFIDENTIAL
To: Accounting
From: (name)
(Depadnvmt)
Dahn
Re: Request to Donate Sick Leave
STATEMENT OF DONATION: I hereby voluntarily agree to donate a portion of my accrued sick
leave in response to the request to donate sick leave to an employee in the
department/office.
I understand this donation is irrevocable. I understand that Accounting will take from my
donation, in two (2) hour increments, the whole or a portion of my donated leave that will assist in
meeting the requested leave, or the maximum allowed leave, whichever comes first.
Should all or part of my intended donation not be needed to meet the request, it shall not be taken
from my balance.
am donating a maximum of hours (2 hour minimum increment) to be
deducted from my sick leave balance to Requestor No. (See announcement)
Print Name: Signature:
Department Date
Accounting Certification
STATEMENT OF CERTIFICATION: I hereby certify that the above employee will, after the
donation is made, retain a sick leave balance of at least eighty (80) hours.
Name Title
Accounting Date
N:\Staff\BVasquez\BOCC Correspondance\Sheriff's Office Sick Leave Donation 22-02 05102022.docx
Ae-N
urant County Human Resources
Recommendati'on Memorandum
To: Board of County Commissioners
From* Kirk R. Eslinger, Director — Human Resources
RE Sick Leave Donation Progra
4
Read# a 22-02
Date 04/28/2022
too Sheriffs Office - Corrections
CC* Jones, Tom
MAY 10 2022
An employee from the above referenced department has requested sick leave donation for
hours, not to exceed the allowable amountO
HR Director Recommendation.*
As required. bv policy, I have re -viewed. this request alongVNrith
poliev language.
Donations must be received by close of business on:,
The donation announcement to Grant County staff lAdill be sent-,
Z I Recommend Approval
0 1 do notRecommend. Approval
/2o
22
[:1 Anonymously
Z With the Employee's Name-,
Chelsea Hill
4
The employee suffers from an illness, injury, 'impairment or physical or mental
condition which is extraordinary nature (Le. life threatening or causes long-term or
Z Yes
permanent physical damage which could preclude the employee from returning to
work). E]No
The employee is a regular full-time or regular part-time employee who, has worked for Yes
the County for at least tNv7elve consecutive months prior to the request.
El No
The employee has exhausted all sick leave options, 'including annual leave and F-1 Yes
compensatory leave options. 7 No
The employee has approval from his/her supei-6sor that the proposed use of sick leave
# I" A M Yes
is j US t'ItIek-1. F] No
The employee has previously abided by leave -of -absence policies. Z Yes
El No
Grant County Human Resources — PO BOx 37 — 35 C Street NW — Ephrata, WA 98823 - (509) 754-2011