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Home My WebLink AboutResolution 22-135-CCBOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION No. 22- / � 5 -CC WHEREAS, the following Grant County funds do not have an adequate level of budget appropriation: • Fund# 102.144 - Cares Act Elections: $332.21 • Fund# 105.000 - Cumulative Reserve: $14.74 • Fund# 110.152 - Law Library: $1,077.79 • Fund# 116.159 - Fairgrounds: $179,000.00 • Fund# 190.001 - Grants Admin: $3,933,096.00 • Fund# 504.000 - Payroll Remits: $1,588,700.00 • Fund# 508.183 - Other Payroll Benefits: $185,000.00 WHEREAS, this additional budget expenditures were not anticipated when preparing the 2022 budget; and WHEREAS, in accordance with RCW 36.40.140 a public hearing, must be held to authorize additional budget appropriations. WHEREAS, on the 30th day of December, 2022 at 9:30 a.m., a public hearing was held in the Grant County Commissioners' Hearing Room. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, that the above listed budget amounts to be allocated to the 2022 budget according to the following schedule of categories and items: APPROPRIATIONS &FINANCING SOURCES (See Attached) PASSED AND ADOPTED this 3041, day of ecpvnkr' , 2022. BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain GRANT COUNTY, WASHINGTON ❑ ❑ P Danny E. one, Cham, ATTEST: i F-1 R rrr f di g Barbara J.." quez ,c�. lerk of the Board Rob ones ce-Chair A, .., 1 `�ndy � a-er,1Vt��r�:ber Page 1 of 1 N:\Staff\BVasquez\Resolution-Ordinance\Budget Extensions\Year End Budget Extensions 12302022.docx Decelrber 9. 2022 Re.. 2022 FINAL BUDGET EXTENSIONS Grant County Com -m- issioners, Grant County Auditor Midhele Jaderlund PO 'Box 37 Ephrata, WA 98823 (509) 754-2011 I respectfully request the following final budget ext ensions for 2022, Documentation attached. 0 I - 02.144 - Cares Act Elections: $332.21 105.000 - Cumulative Reserve,:. $14.74 11.0 1 52 - -Law Libra'fy. $1.)077,79 -7 1 1E, l FairgT0_v ,cfnds.$45000.00 19.0.00.1- Grahts Admi-n-43T9-3.3�Q96:06 5.04.000 - Payroll Renafts.,$1,588,700.00 508.183 - Other Payroll Benefits _$ t 85 000.00 ThaAk you -for your consideration, Ktitk e S Chief Financial Officer Grant County Auditor's Office P.O. Box 37 Ephrata, WA 98823 509-754-20.11 ENt. 2740 CC: Michele Jaderlund, -County Auditor Darryl Pheasant, County Treasurer Jim McKieman, Fairgrounds Director Janice Flynn, Grant Administrator APPROVV �` DEC 13 2022 KatIfleen. Holden, PD Administrative Assistant Brett. Hill., Director of Public Defense "PROVIDING THE PUBLIC SAFE, RELIABLE, RESOURCE EFFECTIVE LOCAL GOVERNMENT SERVICES WITH INTEGRITY." BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME CUMULATIVE RESERVE 105.000.00.0000.308000000 BEGINNING FUND BALANCE 14.74 14.741 (FUND EXPENSE CODE ACCOUNT NAME CUMULATIVE RESERVE 105.000.00.0000.588100000 PRIOR PERIOD ADJUSTMENT 14.74 14.741 (REASON WROTE OFF CARRYOVER CASH BALANCE FROM 2011 THATTHE TREASURER'S DO NOT HAVE ON THE CASHSHEET- FUND NO LONGER USED. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME LAW LIBRARY 110.152-00.0000.308000000 BEGINNING FUND BALANCE 11077.79 1,077.79 FUND EXPENSE CODE ACCOUNT NAME LAW LIBRARY 110-152-00-0000.572204100 PROFESSIONAL SERVICES 11077-79 11077.79 REASON SEE ATTACHED LETTER December 7, 2022 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 RE: Budget Extension for Law Library 110.152 Activity Report — Law Library — Month Ending Nov 30, 2022 $16793.90 Dear Board of Grant County Commissioners: Although the Law Library has sufficient funds, this is a' request for a budget extension and approval for $1,077.79 to cover the remaining Law Library 2022 budget for the following: Professional Services for West Law subscription —Account # 572204100 The original 2022 budget was based on an average monthly billing. Actual expenditures did increase in April of 2022 that was not anticipated when the 2022 budget was prepared. Please be sure to let me know if there is any additional information/discussion needed. &Lcerely Kathleen Holden Administrative Assistant Grant County — Office of Public Defense GRANT COUNTY 35 C Street NW, Suite 104 DEPARTMENT OF PUBLIC DEFENSE PO Box 37 Ephrata, WA 98823 l150 754-607 754-6027 Director: Staff Attorneys: Brett HN Stephen Kozer Dean Teton David Bustamante Jordan Hamberg lnves4gator. Tyson Lang -his Dowd Myn Berg Doyle Sigle James O'Toole December 7, 2022 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 RE: Budget Extension for Law Library 110.152 Activity Report — Law Library — Month Ending Nov 30, 2022 $16793.90 Dear Board of Grant County Commissioners: Although the Law Library has sufficient funds, this is a' request for a budget extension and approval for $1,077.79 to cover the remaining Law Library 2022 budget for the following: Professional Services for West Law subscription —Account # 572204100 The original 2022 budget was based on an average monthly billing. Actual expenditures did increase in April of 2022 that was not anticipated when the 2022 budget was prepared. Please be sure to let me know if there is any additional information/discussion needed. &Lcerely Kathleen Holden Administrative Assistant Grant County — Office of Public Defense Thursday., 12/8/2022 To Board of County Commissioners Re: Budget extension for the remainder of 2022 Grant Count Fair w- oLds -Y 3953 -Airway Dr NE Moses Lake IVVA 98837-1029 (509) 765-3581 F= (509) 766-7940 =LItCOUILN-fai'-`r0LTfidst�CO.O-r 2:1 V wa-us The Fa-irgrou-n.ds requests budget extension to d that are currently over budget. over expenses e curr through the end of X022, specifically Peclfica.11y for the at. a t d categories. gories. ch.ee. a e Overall the bulk of our are overages ' , a result of increased costs (Security as well as increased costs for both F1'annelfest and Mora Vida. Flannelfest .came to within $808 of brea'kin'g even. Mora 'Vida lost approximately $23,000. We have a remedy for next years events with Flannelfest in the positive and Mora V' breaking ki ng even. ida Please I authorize a remainder budget extension for the der of 2022 M the amount of $179,(?00 to in co -V& the Novem— ber and December shortfalls. ank you for your consideration r tion corely, Jim McKiernan, Director BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME FAIRGROUNDS 116.159.00.0000.347400000 EVENT ADMISSION FEES 35..000.00 FAIRGROUNDS 116.159-00-0000.347440800 ADULT TICKET SALES 10.,000-00 FUND FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS IREASON SEE ATTACHED LETTER EXPENSE CODE 116.159-00-0000-573701202 116.159.00.0000.573703123 116.159-00-0000.573703173 116.159-00-0000.573703400 116.159-00-0000.573704100 116.159.00.9704.573704171 116.159-00-0000.573704201 116.159.00.0000-573704300 116.159-00-0000.573704302 116.159-00.9704-573704401 116.159.00.0000.573704902 116.159-00-0000.573704917 116-159-00-0000.582100000 ACCOUNT NAME OVERTIME SUPPLIES TICKETS ITEMS PURCHASED FOR RESALE PROFESSIONAL SERVICES ENTERTAINMENT TELEPHONE TRAVEL BUDGET MEALS ADVERTISING MEMBERSHIPS WORKSHOPS REFUND OF DEPOSITS 45,000.00 1 21000.00 61500.00 3,000.00 31000.00 4,000.00 10,000-00 500.00 5"000.00 i"000-00 21500.00 11000-00 21500.00 41000.00 45..000.00 December 9, 2022 Re: 2022 FINAL BUDGET EXTENSION FG Grant County Commissioners, Grant County Auditor Michele Jaderlund PO Box 37 Ephrata, WA 98823 (509) 754-2011 I respectfully request the following additional budget extensions for 2022. Documentation attached. 116.159 - Fairgrounds: $134,000.00 Thank you for your consideration, Katie Smith Chief Financial Officer Grant County Auditor's Office P.O. Box 37 Ephrata, WA 98823 509-754-2011 Ext. 2740 CC: Michele Jaderlund, County Auditor Darryl Pheasant, County Treasurer Jim McKiernan, Fairgrounds Director 0 DEC 1 3 2022 6 ao I M 0 M!i 0 M�Iuti 6 k\AX CAY&naL v o "PROVIDING THE PUBLIC SAFE, RELIABLE, RESOURCE EFFECTIVE LOCAL GOVERNMENT SERVICES WITH INTEGRITY R (7i 2 hn 2022M BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME FAIRGROUNDS 116.159.00.0000.347440800 ADULT TICKET SALES 12,000.00 FAIRGROUNDS 116.159.00.0000.362800000 CONCESSION PROCEEDS 15,800.00 FAIRGROUNDS 116.159.00.0000.362400000 SPACE/FAC RENT S -T 17,000.00 FAIRGROUNDS 116.159.00.0000.362400100 CAMPING 44,000.00 FAIRGROUNDS 116.159.00.0000.362400300 RENT - STALL FEES 45,200.00 134,000.00 FUND EXPENSE CODE ACCOUNT NAME FAIRGROUNDS. 116.159.00.0000.573701202 OVERTIME 20,000.00 FAIRGROUNDS 116.159.00.0000.573703123 FACILITY SUPPLIES 26,500.00 FAIRGROUNDS 116.159.00.0000.573704100 PROFESSIONAL SERVICES 500.00 FAIRGROUNDS 116.159.00.0000.573704401 ADVERT -NOTICES 15,000.00 FAIRGROUNDS 116.159.00.0000.573704171 ENTERTAINMENT 18,000.00 FAIRGROUNDS 116.159.00.00.00.573703400 ITEM PURCHASES -SALES 24,000.00 FAIRGROUNDS 116.159.00.9704.573704401 ADVERT - NOTICES 301000.00 134,000.00 REASON SEE ATTACHED LETTER GRANT COUNTY BOARD OF COUNTY COMM ISSIONEngUm To: Board of County Commissioners rorm Janice Flynn, Administrative Services Coordinator Daft December 7, 2022 Rwo Budget Extension Public Hearing — Grants Administration Fund I am requesting a budget extension and public hearing for the following: Grants Administration Fund #190001, for Washington State Department of Commerce Grants in the amount of $3,933,096.00 for pass through funding for the ERAP 2.0 Grant, contract 21-46190-108. ERAP 2.0 Grant $3,933,096.00 Budaet Codes: Revenue account #190-001.00.7610.333210000 Expense account #190-001-00.7610.518634981 The original 2022 budget was based on an average of prior monthly billings. Actual assistance paid out doubled early in 2022, thus expenditures are much higher than anticipated when the 2022 budget was prepared. Thank you. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME PAYROLL REMITS 504.001.00.0000.382300000 PR DRS COLLECTIONS 148,200.00 PAYROLL REMITS 504.002.00.0000.382300000 PR IRS COLLECTIONS 11440,000.00 PAYROLL REMITS 504.006.00.0000.382300000 PR MUT OMAHA COLLECTIONS 500.00 11588,700.00 FUND EXPENSE CODE ACCOUNT NAME PAYROLL REMITS 504.001.00.0000.582300000 PR DRS REMITS 1481200.00 PAYROLL REMITS 504.002.00.0000.582300000 PR IRS REMITS 1,440,000.00 PAYROLL REMITS 504.006.00.0000.582300000 PR MUT OMAHA REMITS 500.00 11588,700.00 REASON PAYROLL REMITS, WHICH ARE PAYMENTS GENERATED BY PAYROLL TO OTHER AGENCIES (IRS, ESD, DRS), WERE ACCOUNTED FOR DURING 2021 AND THE BEGINNING OF 2022 IN A FIDUCIARY TYPE ACCOUNT. PER CONVERSATIONS WITH THE STATE AUDITOR THE AUDITOR'S OFFICE DETERMINED THIS WAS IMPROPER ACCOUNTING. FUND 504 WAS CREATED AND PAYROLL REMITS WERE MOVED FROM THE FIDUCIARY FUNDS TO FUND 504. A BUDGET WAS NOT ESTABLISH FOR 504 AS IT DID NOT EXIST DURING BUDGET PREPARATION AND IS THUS BEING ADDED NOW. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME OTHER PAYROLL BENEFITS 508.188.00.0000.3823000000 NF COLLETIONS FOR OTHERS 185,000.00 185,000.00 FUND EXPENSE CODE ACCOUNT NAME OTHER PAYROLL BENEFITS 508.188.00.0000.5823000000 NF REMITS FOR OTHERS 185,000.00 185,000.00 REASON COLLECTIONS AND REMITTANCES FOR FLEX SPENDING ACCOUNTS AND DEPENDENT CHILDCARE ACCOUNTS WERE NOT INCLUDED IN THE 2022 BUDGET