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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA - Amended Friday Webex Event Address Week of December 26 — January 1, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, DECEMBER 26, 2022 Christmas Holiday, Courthouse Closed TUESDAY, DECEMBER 27, 2022 Event address for https://ci ra ntcowame bex. com/g ra ntcowa/o n stage/q. ph ?MTID=e82fc9e81610dfe0106c21 attendees: 113bdd78d Event number: 2484 895 6518 Event password: BOCC-DEC27 Video Address: 24927613636@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show alllog bal call-in numbers Access code: 2484 895 6518 8:00 a.m. — 9:00 a.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • American Lands Council Membership (DS) • Animal Shelter Contract (DS) 8:50 a.m. — 9:00 a.m. Appointment of Board of County Commissioners Chair/Vice- Chair/Member 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • Update on Community showing of "Hidden in Plain Sight" • Crisis Services Workgroups & Crisis Service Transformation • Update on Director of Financial Services open position • Royal City Office Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD .AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED. UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of December 26, 2022 10:00 a.m. —10:30 a.m. K McCrae, Prosecuting Attorney's Office Update 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update • Security for Law and Justice Building • Staffing/Space • 2023 Budget 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Solid Waste o DOE Review FS o Meeting with Potential Liable Parties o Ken Gimble-Waste Management o Adams County Landfill Construction Approval 0 2023 Facilities Permit Renewal o City of Mattawa- Dropbox • Public Works General Update o Hartline Interviews • Equipment Repair and Replacement o District Court Vehicle — 2017 Surplus from Development Services 2:00 p.m. -3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2020-01, City of Soap Lake, Division Street South Sewer Main Extension in the amount of $105,000.00 grant money and $45,000.00 loan money for a total of $150,,000.00. Page 3 of 6 Grant County Commissioners Agenda Week of December 26, 2022 3. 2023 Eastern Washington Vacation/Travel Planner contract with NW Weekend Get-Aways, LLC (Harry Hayter) through the Grant County Tourism Commission. Term is January 1, 2023, through December 31, 2023, in the amount of $140.,000.00. 4. Reappointment letter for Kevin Danby to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 5. Reappointment letter for Goldye Moyer to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 6. Held from the December 19, 2022, agenda: Approval of the Grant County Homeless Housing Task Force Bylaws and the Grant County Advisory Committee on Homelessness Charter. 7. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount of $65,243.92 for November 2022 expenses. 8. Reappointment letter for Lori Valdez to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 9. Reimbursement request from Renew on the Department of Commerce, Consolidated Homeless (CHG) Grant No. 22-46108-10, Hotel Leasing Amendment, in the amount of $594.31 for November 2022 expenses. 10. Reimbursement request from New Hope on the Department of Commerce, Consolidated Homeless (CHG) Grant No. 22-46108-10, Hotel Leasing Amendment, in the amount of $3,,921.48 for November 2022 expenses. 11. Resolution in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. 12. Request to transfer $2.,000.00 from the Grant Admin Fund (190) to the Current Expense Fund (001), specifically 001.000.00.9101.341430090 BOCC Grant Admin Fees. 13. Request to transfer $7,261.85 from the Tourist Advertising —Grant Fund (114.156) to the Museum Fund 001.119.00.0000.575304400 as well as $764,235.40 from Tourism (114.156) to the Lodging Tax Advisory Committee (LTAC) 134.185.00.0000.397000000. PUBLIC DEFENSE 14. Professional Services Agreement for legal representation of indigent individuals in Grant County Courts with Michael Prince for a term of January 1, 2023, through December 31, 2024. PUBLIC WORKS 15. Authorization request for the Public Works Director to DocuSign a Department of Ecology Amendment No. 1 to agreement No. SWMLSWFA-2021-GrCoPW-00007 between the State of Washington Department of Ecology and Grant County Public Works. Purpose of.Amendment No. 1 decreases funds and redistributes tasks. Page 4 of 6 Grant County Commissioners Agenda Week of December 26, 2022 RENEW 16. Request to surplus the following items: ASSET ID Description SURPLUS DATE IBOCC APPROVAL 102937 TELEHEALTH 2011 Dissembled for Parts ME NT HEALTH MAT COMMUNICATIONS UNIT 101294 STRAIGHT GLAZED 2015 Dissembled in 2015 and taken to MENTAL HEAL BLG PANELS* HAWORTH Dump 101.295 ALARM SYSTEM* MOON 2003 Alarm System Ivy Building - No longer have, MENTAL HEAL BLG SECURITY* should have been taken off of inventory. 101996 COPIER• SHARP* AR- 2003 Copy Machine Ivy Building - No longer have, MENTAL HEAL BLG M550N should have been taken off inventory. 102935 TELEHEALTH 12/15/2022 Transfer to Tech Services in Ephrata MENTAL HEALTH Ci COMMUNICATIONS UNIT 101176 TELRAD VOICE 2017 No longer have - Should have been taken off MENTAL HEAL BLG MAILSYSTEM TELRAD inventory. 105351 Vid Con Eq - Cisco 12/15/2022 Transfer to Tech Services in Ephrata MENTAL HEAL BLG Telepresence EX90-2 105346 Vid Cant Eq - Cisco 12/15/2022 Transfer to Tech Services in Ephrata MENTAL HEALTH GC Telepresence EX90 105343 Vid Con Eq - Cisco 2020 Dissembled for Parts MENTAL HEAL BLG Telepresence SXSO SHERIFF'S OFFICE 17. Amended Boat Use Permit, contract No. 430-2722 between Public Utility District No. 2 of Grant County, Grant County Sheriff's Office, and Kittitas County Sheriff's Office to use the Utility Districts watercrafts located at the Wanapum Maintenance Center and at Priest Rapids Dam, for search and rescue and patrol of the Priest Rapids and Wanapum Reservoirs. Term of agreement is upon signature until November 30, 2027. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Page 5 of 6 Grant County Commissioners Agenda Week of December 26, 2022 3:00 p.m. — 4:00 p.m. Budget and Finance Update AND Finance Committee Meeting 4:00 p.m. — 4:30 p.m. Open Record Public Hearing, Franz Short Plat Vacation (Continued from 12/13/2022) To consider vacating the entire subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor Parcel Numbers 31-2252-000, 31-2253-000, 31-2254-000, 31- 2255-000 and the included dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490 and RCW 58.17.212, as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC (agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1 and included dedicated Road, Lot 2 and 3, Franz Short Plat, in the South half of the Northwest quarter of Section 32, Township 19 North, Range 29 East, W.M 7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting WEDNESDAY, DECEMBER 28, 2022 12:00 p.m. —1:00 p.m. Grant County CHI Meeting THURSDAY, DECEMBER 29, 2022 No Meetings Scheduled FRIDAY, DECEMBER 30, 2022 Event address for htt s://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=ec4b244db297f28 attendees f1d771f92f2a6a5238 Event number: 2488 4114737 Event password: BOCC-DEC30 Video Address: 24884114737@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code.. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2488 4114737 Page 6 of 6 Grant County Commissioners Agenda Week of December 26, 2022 9:30 a.m. — 9:35 a.m. Open Record Public Hearing, Year -End Budget Extensions Open Record Public Hearing to consider the following budget extension requests: • Fund# 102.144 -Cares Act Elections: $332.21 • Fund# 105.000 -Cumulative Reserve: $14.74 • Fund# 110.152 -Law Library: $1.,077.79 • Fund# 116.159 -Fairgrounds: $179,,000.00 • Fund# 190.001- Grants Admin: $3,933,096.00 • Fund# 504.000 -Payroll Remits: $1,,588,.700.00 • Fund# 508.183 -Other Payroll Benefits: $185.,000.00