The URL can be used to link to this page

Home My WebLink AboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, DECEMBER 26, 2022 Christmas Holiday, Courthouse Closed TUESDAY, DECEMBER 27, 2022 The Commissioners session began at 8:00 a.m. with all Commissioners in attendance. Commissioner Carter attended via Webex until 8:08 a.m. 8:00 a.m. — 9:00 a.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o CC asked for clarification on item 11 (Resolution adopting salaries). o RJ asked for clarification on item 3 (NW Getaway magazine). o DS asked for clarification on item 16 (Renew surplus). • American Lands Council Membership(DS)— Doesthe County want to renew the annual membership? • Animal Shelter Contract (DS) — Commissioner Stone received an email from the President of Grant County Animal Outreach and their issues with overcrowding. Sheriff Kriete asked if they bring animals to other organizations throughout the state. Deputies are being turned away with animals due to overcrowding. Spay and neuter clinics more affordable? • Bridges — Commissioner Jones reached out to the Moses Lake School District and they are on holiday break and would be able to discuss it after January 3, 2023. Frontier Middle School indicated they probably wouldn't be interested. Janice Flynn expressed interest, Commissioner Jones does not want to overwhelm BOCC office staff. PUSH TO 1/9/23 ROUND TABLE • Rachel Jorgensen, payroll administrator, asked that item 11 be effective December 25, 2022 instead of January 1, 2023. Also, amend all of the union contracts to have this same effective date. HR clarified that since the language says "first pay period in January" so they believe it will be fine. • Commissioner Carter clarified with Jim McKiernan that the Board did need to approve an annual step increase that was discussed back in September. Page 2of8 Grant County Commissioners Minutes Week of December 26, 2022 8:50 a.m. — 9:00 a.m. Appointment of Board of County Commissioners Chair/Vice- Chair/Member A motion was made by Commissioner Carter, seconded by Commissioner Stone that Commissioner Jones be elected as Chair of the Board of the Grant County Commissioners for the calendar year 2023. The motion was voted in the affirmative. Commissioner Jones abstained from his vote. A motion was made by Commissioner Jones, seconded by Commissioner Stone that Commissioner Carter be elected as Vice -Chair of the Board of Grant County Commissioners for the calendar year 2023. The motion voted in the affirmative. Commissioner Carter abstained from her vote. 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • Update on Community showing of "Hidden in Plain Sight" - December 20, 2022 • Crisis Services Workgroups & Crisis Service Transformation — services if the individual is not hospitalized. Youth mobile crisis unit is upcoming for our county. Youth and adult units will be formed. • Update on Director of Financial Services open position — readvertised and hope to find someone soon. • Royal City Office Update — permitting paperwork completed. Hope to be open at the new site by 2/1/23. 10:00 a.m. —10:30 a.m. K McCrae, Prosecuting Attorney's Office Update • Opioid Funding —Proposed Interlocal Agreement: he will reach out to the attorney that drafted the agreement. • Chelan County Juvenile Detention contract discussion with Suhail Palacios — she would like this as a walk on today but the Board decided to sign it at the 1/3/23 Consent Agenda. • He is working on a Trespass Ordinance and an appeal process. 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update (Cancelled) • Security for Law and Justice Building • Staffing/Space • 2023 Budget 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Solid Waste o Department of Ecology (DOE) Review Feasibility Study o Meeting with Potential Liable Parties o Ken Gimble-Waste Management o Adams County Landfill Construction Approval 0 2023 Facilities Permit Renewal Page 3 of 8 Grant County Commissioners Minutes Week of December 26, 2022 o City of Mattawa- Dropbox: Sam Castro has not been able to reach his contact at the City regarding this topic. o Flare up at the Landfill, it will be monitored • Public Works General Update o Hartline Interviews • Equipment Repair and Replacement o District Court Vehicle — 2017 Surplus from Development Services is a potential option • Consent Item 15 — they will be reaching out to the cities and see if they are interested in these funds. • Senior Leadership Weekly Meetings, continue? Commissioner Carter mentioned the Road District Supervisor meetings and how those meetings were beneficial. • CC: Training for road grader operators, status? Snow training has been given. • Senior Leadership clothing stipends? To discuss with HR. • Walk on items—emergencies only. 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) Tony Leibelt, Fire Chief Grant County Fire District #3, came in support of a meeting between the County and all Fire Districts to discuss the position that was removed. This was scheduled for January 17, 2023 at 3:00 p.m. • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Jones, to approve the agenda as presented. The motion passed unanimously. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) o Email from Jeremy Burns requesting a meeting regarding the removal of fire investigation duties from the Fire Mashal's Office. o Emailed letter from Nature Conservancy Board regarding Beezley Hills Preserve and the potential transfer of this conservation ownership to the Washington Department of Fish and Wildlife. Potential • Commissioners Roundtable — Miscellaneous Discussion o Rotation of Commissioners through Departments, 2023 will be a 6 -month rotation. o Emili Wash, Accounting, withdrew the second portion of item 13, the amount of $764,,235.40 o Franz Short Plat Vacation — all documents have been received that were requested at the previous hearing. • Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent agenda items 1-10, amending item 11 with. a new effective date of December 25, 2022, approve item 12, amending item 13 by removing the transfer in the amount of $764.,235.40,, approving items 14-17. The motion passed unanimously. Page 4of8 Grant County Commissioners Minutes Week of December 26, 2022 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (In the amount of 835,486.80) COMMISSIONER'S OFFICE 2. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2020-01, City of Soap Lake, Division Street South Sewer Main Extension in the amount of $105,000.00 grant money and $45,,000.00 loan money for a total of $150.,000.00. 3. 2023 Eastern Washington Vacation/Travel Planner contract with NW Weekend Get-Aways, LLC (Harry Hayter) through the Grant County Tourism Commission. Term is January 1, 2023, through December 31, 2023, in the amount of $140,.000.00. 4. Reappointment letter for Kevin Danby to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 5. Reappointment letter for Goldye Moyer to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 6. Held from the December 19, 2022, agenda: Approval of the Grant County Homeless Housing Task Force Bylaws and the Grant County Advisory Committee on Homelessness Charter. 7. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-46190-108 in the amount of $65,243.92 for November 2022 expenses. 8. Reappointment letter for Lori Valdez to the Grant County Lodging Tax Advisory Committee (LTAC) for another one-year term beginning January 1, 2023, through December 31, 2023. 9. Reimbursement request from Renew on the Department of Commerce, Consolidated Homeless (CHG) Grant No. 22-46108-10, Hotel Leasing Amendment, in the amount of $594.31 for November 2022 expenses. 10. Reimbursement request from New Hope on the Department of Commerce, Consolidated Homeless (CHG) Grant No. 22-46108-10, Hotel Leasing Amendment, in the amount of $3,921.48 for November 2022 expenses. 11. Resolution in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. (The effective date was amended to a new date of December 25, 2022 and was signed December 30, 2022) 12. Request to transfer $2,,000.00 from the Grant Admin Fund (190) to the Current Expense Fund (001), specifically 001.000.00.9101.341430090 BOCC Grant Admin Fees for the administration of the CHG Grant. 13. Request to transfer $7,261.85 from the Tourist Advertising — Grant Fund (114.156) to the Museum Fund 001.119.00.0000.575304400 E19 U9011 �:7Gd '�T"n frnnq Tn� ori m 111 q,�� . (Removed this portion from the request.) PUBLIC DEFENSE 14. Professional Services Agreement for legal representation of indigent individuals in Grant County Courts with Michael Prince for a term of January 1, 2023, through December 31, 2024. Page 5 of 8 Grant County Commissioners Minutes Week of December 26, 2022 PHRLIC WnRKS 15. Authorization request for the Public Works Director to DocuSign a Department of Ecology Amendment No. 1 to agreement No. SWMLSWFA-2021-GrCoPW-00007 between the State of Washington Department of Ecology and Grant County Public Works. Purpose of Amendment No. 1 decreases funds to a new amount of and redistributes tasks. IRS11:RA 16. Request to surplus the following items: (Resolution No. 22 -133 -CC) ASSET ID Description SURPLUS DATE BOCC APPROVAL 102937 TELEHEALTH 2011 Dissembled for Parts MENT HEALTH MAT COMMUNICATIONS UNIT 101294 STRAIGHT GLAZED 2015 Dissembled in 2015 and taken to MENTAL HEAL BLG PANELS• HAWORTH Dump 101295 ALARM SYSTEM* MOON 2003 Alarm System Ivy Building - No longer have, MENTAL HEAL BLG SECURITY• should have been taken off of inventory. 101996 COPIER SHARP• AR- 2003 Copy Machine Ivy Building - No longer have, MENTAL HEAL BLG M550N should have been taken off inventory. 102935 TELEHEALTH 12/15/2022 Transfer to Tech Services in Ephrata MENTAL HEALTH Q COMMUNICATIONS UNIT 101176 TELRAD VOICE 2017 No longer have - Should have been taken off MENTAL HEAL BLG MAILSYSTEM TELRAD inventory. 105351 Vid Con Eq- Cisco 1.2/15/2022 Transfer to Tech Services in Ephrata MENTAL HEAL BLG Telepresence EX90-2 105346 Vid Cant Eq - Cisco 12/15/2022 Transfer to Tech Services in Ephrata MENTAL HEALTH GC elepresence EX90 105343 Vid Con Eq - Cisco 2020 Dissembled for Parts MENTAL HEAL BLG Telepresence SXSO SHERIFF'S OFFICE 17. Amended Boat Use Permit, contract No. 430-2722 between Public Utility District No. 2 of Grant County, Grant County Sheriff's Office, and Kittitas County Sheriff's Office to use the Utility Districts watercrafts located at the Wanapum Maintenance Center and at Priest Rapids Dam, for search and rescue and patrol of the Priest Rapids and Wanapum Reservoirs. Term of agreement is upon signature until November 30, 2027. Page 6 of 8 Grant County Commissioners Minutes Week of December 26, 2022 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 4:00 p.m. Budget and Finance Update AND Finance Committee Meeting • Katie Smith, Chief Accountant went through the expense/revenue sheet through November 2022. • Processes going forward — ask Department Heads to attend budget meetings? Have the BOCC address it at the Department Head Update? • Departments/Offices need to focus more on projecting correct revenue numbers, along with the expenses. • Non-current expense fund revenues and beginning fund cash balance. Katie Smith is attempting to make the numbers clearer for the Commissioners. 4:00 p.m. —4:30 p.m. Open Record Public Hearing, Franz Short Plat Vacation (Continued from 12/13/2022) The Commissioners held an Open Record Public Hearing to consider vacating the entire subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor Parcel Numbers 31-2252-000.,31-2253-000, 31-2254-000,,31-2255-000 and the included dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490 and RCW 58.17.212, as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC (agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1 and included dedicated Road, Lot 2 and 3, Franz Short Plat, in the South half of the Northwest quarter of Section 32, Township 19 North, Range 29 East, W.M. This hearing is being continued from 12/13/22. Jim Cook, Deputy Director of Development Services stated he met with Gil Alvarado and received the paperwork needed to complete this vacation. This the vacation of a "replat" so this plat will revert back to the original plat. Commissioner Stone stated that Commissioner Carter has recused herself from this hearing as she has not been a part of the previous hearings. Gil Alvarado thanked the Board for the many continued hearings. He really appreciates the staff at Development Services staff for all their help. A motion was made by Commissioner Jones to close the public comment portion of the hearing. Commissioner Stone seconded and the motion passed with 2 Commissioner's in attendance. A motion was made by Commissioner Jones to approve the vacation of the Franz Short Plat, Replat #1 as presented. Commissioner Jones seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Resolution No. 22 -134 -CC) 7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting Page 7 of 8 Grant County Commissioners Minutes Week of December 26, 2022 MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their December 16, 2022 payroll. WEDNESDAY, DECEMBER 28, 2022 12:00 p.m. —1:00 p.m. Grant County CHI Meeting THURSDAY, DECEMBER 29, 2022 No Meetings Scheduled MISCELLANEOUS ITEMS Commissioners Stone and Jones approved an emergency AP Batch in the amount of $1,768.00 for New Hope Emergency Housing. FRIDAY, DECEMBER 30, 2022 The session was continued to 9:30 a.m. with all Commissioners in attendance. 9:30 a.m. — 9:35 a.m. Open Record Public Hearing, Year -End Budget Extensions The Commissioners held an Open Record Public Hearing to consider the following budget extension requests: • Fund# 102.144 -Cares Act Elections: $332.21 (due to remaining Grant Funds) • Fund# 105.000 -Cumulative Reserve: $14.74 (due to carryover from 2011, write off and close fund) • Fund# 110.152 -Law Library: $1,077.79 (due to expenses exceeding budget) • Fund# 116.159 -Fairgrounds: $179.,000.00 (due to additional expenses related to additional revenue, no cash requirement) • Fund# 190.001- Grants Admin: $3,,933,096.00 (due to additional expenses and grant revenue received) • Fund# 504.000 -Payroll Remits: $1.,588,,700.00 (clearing account for payroll related payables (taxes and retirement)) Page 8 of 8 Grant County Commissioners Minutes Week of December 26, 2022 • Fund# 508.183 -Other Payroll Benefits: $185,000.00 (due to Flexible Spending Account, was not included in the 2022 budget) Katie Smith, Chief Accountant, explained the budget extension requests. A motion was made by Commissioner Jones to close the public comment portion of the hearing. Commissioner Carter seconded and the motion passed unanimously. A motion was made by Commissioner Jones, seconded by Commissioner Carter to approve the budget extensions as presented. The motion passed unanimously. (Resolution No. 22 -135 -CC) CONSENT AGENDA ITEM 11, AMENDED AND RE-SIGNED TODAY Resolution in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. At the consent agenda, the effective date was amended to a new date of December 25, 2022. After review by our Labor Attorney, further verbiage was amended to state "impacting budget year 2023", approved and signed by the Board. (Resolution No. 22 -136 -CC) Signed this day of 2023. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Ro4 Jones Chair Cindy Cart r, Vice -Chair RAI Danny E. tone, Member Ba ara J. Vas /C. M", C q uz C erk of the Boar