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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of December 12 — December 18,,2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, DECEMBER 12, 2022 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime-Reports • 2023 Boards and Committees -Commissioners • Historical Preservation Funds — Would like to implement the scanning project again using these funds • Review of Consent Agenda Items Process 10:30 a.m. —11:30 a.m. Department Head Review Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 10:31 a.m. to go until 11:01 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, and Suhail Palacios, Juvenile Court and Youth Services Administrator. Commissioner Stone closed the session at 11:01 a.m. 11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update (Cancelled) 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o Year end budget extension request, hearing date of 12/27/22 will be cancelled and rescheduled to 12/30/22. Katie Smith clarified the budget extensions for the 504 and 508 Funds. o Item 22, discussion ensued about this request. Are their Health District permits required? o Public Defense contracts, are they needing to be reviewed by council? Outside council? o Item 28 —Sheriff's Office: withdraw this contract and get a new updated version. • Mattawa Drop Box —recommend rescinding the decision to close the drop box that was approved 12/6/22. Conversations continue with the Port of Mattawa and the City of Mattawa for potential takeover of the drop box. Revisit on the 1/17/23 Consent Agenda • Commissioner Jones stated that item 5 will need to be held until the 12/20/22 Consent Agenda. Page 2 of 9 Grant County Commissioners Minutes Week of December 12, 2022 Chris Young, Development Services Director gave an update on the Fire Investigations discussion with the Fire Districts. County responsibility vs. District responsibility. Introduction of the new Undersheriff John McMillan 2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update Personnel Action Request (PAR) for the salary, wage and/or position change for Ryan Rectenwald and Joe Kriete, Sheriff's Office. The Commissioners approved the implementation of retro COLA for command staff at the Sheriff's Office in the same manner implemented for other non -represented employees. Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 2:20 p.m. to go until 2:40 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, and Barbara J. Vasquez, Clerk of the Board for the last 30 minutes. The session was thin continued to 3:00 p.m. Commissioner Stone closed the session at 3:00 p.m. 3:45 p.m.- 4:15 p.m. D Stone, Meeting with Kelly Hussey TUESDAY, DECEMBER 13, 2022 The session was continued to 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Opioid Abatement Council needs to be established between the 4 counties involved: Chelan, Douglas, Grant, and Okanogan Counties, along with the cities (over 10k). Discussion Items Request 01. Fire Investigation FYI Only Authorization Requests Request 02. PAR —Joey Kreite Sign 03. PAR — Ryan Rectenwald Sign 04. GCSO COLA Sign Comp, Benefits, Payroll,'& Leave Request 05. Commissioners' Office Staff Guidance Policy & Procedure Request 06. Weapons in the Workplace Guidance epartment Issues En1pl®yee $z ®'' Regst 07. Fairgrounds FYI Only Public Comment Request None n/a Personnel Action Request (PAR) for the salary, wage and/or position change for Ryan Rectenwald and Joe Kriete, Sheriff's Office. The Commissioners approved the implementation of retro COLA for command staff at the Sheriff's Office in the same manner implemented for other non -represented employees. Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 2:20 p.m. to go until 2:40 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, and Barbara J. Vasquez, Clerk of the Board for the last 30 minutes. The session was thin continued to 3:00 p.m. Commissioner Stone closed the session at 3:00 p.m. 3:45 p.m.- 4:15 p.m. D Stone, Meeting with Kelly Hussey TUESDAY, DECEMBER 13, 2022 The session was continued to 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Opioid Abatement Council needs to be established between the 4 counties involved: Chelan, Douglas, Grant, and Okanogan Counties, along with the cities (over 10k). Page 3 of 9 Grant County Commissioners Minutes Week of December 12, 2022 • The Chelan County Juvenile Detention Bed Rental Contract was discussed. • Moses Lake Irrigation and Rehabilitation District — request for payback of taxes paid under protest. Pursuant to RCW 42.30.110(1)(i), Commissioner Stone called an Executive Session to order at 8:46 a.m. to go until 8:51 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Stone closed the session at 8:51 a.m. 9:00 a.m. —10:00 a.m. Washington County Insurance Pool Claims Update Executive Session RCW 42.30.110 (1) (i) Litigation Pursuant to RCW 42.30.110(1)(i), Commissioner Stone called an Executive Session to order at 9:04 a.m. to go until 9:34 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, Dave Kosa, Carl Warring and Tammy Wiersma of Clear Risk, Brittany Lutz, Deputy Clerk of the Board and Shane Heston, Trask Insurance. The session was continued to 9:44 a.m. Commissioner Stone closed the session at 9:44 a.m. 11:00 a.m. —12:00 p.m. T Gaines, Central Services Update • 12/15/22 meeting with Verizon to discuss the 5G service at the Gorge Amphitheater. Commissioner Jones to attend. • Walk-on item for today for a fire alarm budget extension at the fairgrounds. • Maintenance responsibilities of the new jail facility • Centralize Maintenance Services timeline —February 1, 2023 • Amazon Account Management 12:00 p.m. —1:00 p.m. HOLIDAY LUNCH 2:00 p.m. — 3:00 p.m. Commissioner's Meeting A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed unanimously. (Commissioner Carter attended via Webex) • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed unanimously. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) o Email from Dave Bonwell re: Road 5 -NW in Quincy re: Speed limit and Compression brakes (fake brakes). Commissioner Carter will reach out to him. • Commissioners Roundtable—Miscellaneous Discussion o Retro Pay for Sheriff's Office Command Staff o Commissioner Jones talked to the PUD about the cell service out at the Gorge. They will be attending the 12/15/22 meeting with Verizon. Page 4 of 9 Grant County Commissioners Minutes Week of December 12, 2022 Consent Agenda — (Items 1 through 30) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve Consent Agenda items 1-4, hold 5 until 12/20/22, approve items 6-20, hold item 21 until 12/20/22, approve items 22-27, withdraw item 28, approve items 29-31. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (in the amount of $1,110,615.97) 2. Year-end budget extension requests for the following accounts: (Approved to move forward with a public hearing and schedule it for 12/30/22 at 9:30 a.m.) • 102.144 - Cares Act Elections: $332.21 105.000 - Cumulative Reserve: $14.74 • 110.152 - Law Library: $1,077.79 • 116.159 - Fairgrounds: $45,000.00 • 190.001- Grants Admin: $3,.933,,096.00 • 504.000 - Payroll Remits: $1,588,700.00 • 508.183 - Other Payroll Benefits: $185,.000.00 COMMISSIONER'S OFFICE 3. Approval of December 5, 2022, Commissioners Minutes 4. Invoices 5. Held from the December 5, 2022, agenda: Approval of the Grant County Homeless Housing Task Force Bylaws and the Grant County Advisory Committee on Homelessness Charter. (Hold until 12/20/22.) 6. Reimbursement request #17 from the Housing Authority of Grant County on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10 in the amount of $39,.689.50 for November 2022 expenses. 7. Reimbursement request #14 from the Housing Authority of Grant County on the Department of Commerce Eviction Rent Assistance Program Grant (ERAP 2.0) No. 21-4619C-108 in the amount of $576.,466.48 for November 2022 expenses. 8. Cash transfer request in the amount of $27.,987.30 from the American Rescue Plan Act (ARPA) Fiscal Recovery Fund #191.001.00.0000.597000010 to New Hope Fund #128.167.00.0000.397000000 for September and October 2022 ARPA Expenditures. 9. Reimbursement #9, request #6 from New Hope on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment in the amount of $2,650.84 for the month of September 2022 expenses. 10. Service letter for Terry Dorsing for his work on the Grant County Planning Commission. Page 5 of 9 Grant County Commissioners Minutes Week of December 12, 2022 11. Request to reimburse approved American Rescue Plan Act (ARPA) funds from Grant County Fire District No. 3 in the amount of $100,000.00 for their purchase of Automated External Defibrillators, Fit Tester, and extraction tools. 12. Request to reimburse approved American Rescue Plan Act (ARPA) funds from Grant County Fire District No. 13 in the amount of $100,,000.00 for their purchase of a quick response aid vehicle. 13. Reimbursement request from Renew in the amount of $54,997.59 for suicide prevention expenses for the months of July -October 2022 from designated American Rescue Plan Act (ARPA) funds. 14. Reimbursement #10, request #7 from New Hope on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment in the amount of $3,377.84 for the month of October 2022 expenses. 15. Reimbursement #18, request #18 from Opportunities Industrialization Center (OIC) on the Department of Commerce CDBG CV1 Grant No. 20-6221C-111 in the amount of $8,918.44 for September 2022 expenses. 16. Reimbursement #11 request #1 from Renew on the Department of Commerce CDBG CV2 Grant No. 20-6221C-111 in the amount of $16,,715.25 for July -October 2022 expenses. 17. Special occasion liquor license for Columbia Basin Rodeo Association and their event on January 28, 2023, at the Grant County Fairgrounds (4H Building), from the Washington State Liquor and Cannabis Board. 18. New liquor license application for Mr. E's Distilling LLC, Moses Lake, WA, from the Washington State Liquor and Cannabis Board. 19. Cash transfer request in the amount of $282,482.00 from the American Rescue Plan Act (ARPA) Fiscal Recovery Fund #191.001.00.0000.597000010 to 2022 ARPA Lost Revenue Replacement - GC Fairgrounds Fund #116.159.00.9702.397000010. 20. Cash transfer request in the amount of $386,.626.08 from the American Rescue Plan Act (ARPA) Fiscal Recovery Fund #191.001.00.0000.597000010 to 2022 ARPA Lost Revenue Replacement - GC LTAC Fund #134.185.00.0000.397000010. 21. Cash transfer request from the American Rescue Plan Act (ARPA) Fiscal Recovery Fund #191.001.00.0000.597000010 to 2022 ARPA Admin Services Fund #001.000.00.9101.397000010. (Hold item until 12/20/22) CENTRAL SERVICES 22. Request to allow Ephrata School District to utilize the kitchen at the Grant County Work Release building while their current kitchen is remodeled. Upon approval, an MOU will be submitted. FAIRGROUNDS 23. City of Moses Lake Industrial Waste Discharge Permit NO. 25 issued from the City of Moses Lake to the Grant County Fairgrounds to authorize the discharge of wastewater from the fairgrounds facility into the City's Publicly Owned Treatment Works (POTW). Term of agreement is February 28, 2023, through February 28, 2028. 24. Request to purchase materials from Platt Electrical in the amount of $9,643.97 to complete the Harwood Arena at the fairgrounds. This purchase will be made from the approved capital budget 132.178.00.9112.594186210 from REET 2. Page 6 of 9 Grant County Commissioners Minutes Week of December 12, 2022 PUBLIC DEFENSE 25. Professional Services Agreement for legal representation of indigent individuals in Grant County District Court with Patrick Earl for a term of January 1, 2023, through December 31, 2024. PHRI IC WORKS 26. Authorization request for the Public Works Director to sign Department of Ecology Amendment No. 1 to agreement No. SWMCLCP-2123-GrCoPW-00044 between the State of Washington Department of Ecology and Grant County Public Works. Purpose of Amendment No. 1 increases grant funds from $76,.000.00 to $93,000.00. RENEW 27. Amendment 05 to the Washington State Health Care Authority, Interagency Contract, for Community Prevention and Wellness Initiative (CPWI) Prevention Services, Contract No. K3919. The amendment increases the contract by $125,700.00 to a new total of $1,066,891.00. SHERIFF'S OFFICE 28. Held from the December 5, 2022, agenda: Amendment to agreement for provision of law enforcement services between Desert Aire Owners Association and Grant County, previously signed on June 17, 2021. Amendment will provide Desert Aire with enforcement services at no cost from October 1, 2022, through January 31, 2023, due to Sheriff's Office providing less than the mandatory contracted enforcement services, as well as ending the agreement on January 311 2023, due to staffing issues within the Sheriff's Office. (This item is being withdrawn) TECHNOLOGY SERVICES 29. Purchase order No. 444 in the amount of $13,,878.01 from Granicus for the annual renewal of the Public Records Program. 30. Purchase order No. 445 in the amount of $39,712.33 from Motorola Solutions for annual license renewal costs. 31. Purchase order No. 446 in the amount of $14.,477.65 from CivicPlus for annual premium costs. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) o Commissioner Jones moved to rescind the Boards decision from 12/6/22, to close the Mattawa Drop Box. This will be brought forth the Board again in 2023 by Public Works. Commissioner Carter seconded and the motion passed unanimously. Walk-on item: A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the walk on items as presented: (Commissioner Carter left the virtual meeting at this point and did not participate in the vote) Page 7 of 9 Grant County Commissioners Minutes Week of December 12, 2022 o Central Services budget transfer request in the amount of $354,000.00. The transfer will be from the Capital Expenditure Funding that was budgeted for the Tree Removal Project ($150.,000.00) and the North Perimeter Fence line project ($204,,000.00) and move this funding for the 4H Bathroom project. o Auditor's Office budget extension request for the Fairgrounds in amount of $134,000.00 as a supplement to the year-end budget extension request (item 2 on the consent agenda). This is for expenses incurred but not budgeted. • Adjournment 3:15 p.m. — 3:25 p.m. Open Record Public Hearing, Franz Short Plan Vacation (Continued from 11/22/2022) The Commissioners held an Open Record Public Hearing to consider vacating the entire subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor Parcel Numbers 31-2252-000,.31-2253-000,.31-2254-0001 31-2255-000 and the included dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490 and RCW 58.17.212, as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC (agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1 and included dedicated Road,. Lot 2 and 3, Franz Short Plat, in the South half of the Northwest quarter of Section 32, Township 19 North, Range 29 East, W.M. This hearing is being continued from 11/22/22. Commissioner Stone stated the Board hasn't received the sale and closure documents that are required to approve this vacation. The Board will need to continue this hearing once again. Gil Alvarado, GAJ Planning stated he spoke with the Terteling Group / Dave McKinnon that the documents have been signed and funds transferred. What is occurring is the titles cannot transfer because the Title Company does not have a legal segregation to attach the segregation to. Mr. Alvarado will meet with Frontier Title, and they can record the sale but once it gets to the Assessor's Office, they will see there is no segregation that follows the sale. Discussion ensued. Jim Cook, Assistant Development Services Director stated in order to complete this transaction, the county can perform a Boundary Line Adjustment, a recorded document with a legal description, to allow the vacation to happen with whatever documentation the applicant has provided that says this sale is in motion until which time we can create that boundary, they can place the easement though. Gil Alvarado stated they have a meets and bound description from a surveying company. They have this in place currently. Could they record the meets and bounds description so the title company can see it and process the sale? Jim Cook stated he believed this could work. Page 8 of 9 Grant County Commissioners Minutes Week of December 12, 2022 Gil Alvarado stated in the interim, he will send Jim Cook a copy of the Meets and Bounds description between now and the next hearing. The deliverables to the County will be the M&B Description attached to the sale documents that are going to be submitted to the Assessor's Office, so the sale can go through. A motion was made by Commissioner Jones to continue the hearing to 12/27/22 at 4:00 p.m. Commissioner Stone seconded and the motion passed with 2 Commissioners in attendance. 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting MISCELLANEOUS ITEM The Chair of the Board was authorized to sign the Alberto Hernandez (Alberto Hernandez Short Plat) File # P 22-0024 (preliminary P 21-0016) Final Plat Submission and Review. WEDNESDAY, DECEMBER 14, 2022 10:00 a.m. —11:00 a.m. DStone, LEOFF-1 Disability Board 10:30 a.m. —12:00 p.m. TOURISM COMMISSION MEETING 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 12:00 p.m. —1:00 p.m. D Stone and R Jones at Development Services Holiday Lunch (Ephrata Office) 12:00 p.m. — 3:00 p.m. D Stone and R Jones, JJ Bevier Retirement Party (Public Works) 2:30 p.m. — 3:30 p.m. R Jones, Moses Lake Economic Development Coordinating Committee Meeting 6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting THURSDAY, DECEMBER 15, 2022 10:00 a.m. —11:00 a.m. D Stone, Forum of County Commissioners- SkillSource Page 9of9 Grant County Commissioners Minutes Week of December 12, 2022 10:00 a.m. —11:00 a.m. R Jones, Liability and Property Insurance Discussion 12:00 p.m. —1:00 p.m. R Jones w/ S Palacios —Juvenile Update 2:00 p.m. -5:00 p.m. DStone, Out 2:00 p.m. — 3:00 p.m. R Jones at Verizon Cell Service Discussion (Technology Services) 6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority — Board Meeting FRIDAY, DECEMBER 16, 2022 D Stone, Remote 8:00 a.m. —1:00 p.m. R Jones, Economic Development Council Board of Strategic Planning Meeting 10:00 a.m. —12:00 p.m. R Jones, Health and Wellness Committee Meeting SATURDAY, DECEMBER 17, 2022 12:00 p.m. — 3:00 p.m. R Jones and D Stone at Pillowcase Christmas Party (Ephrata High School) Signed this day ofDZ�, 2022. Attest: rBarbara J. Vas z, evcvu lJJ Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Danny E. Sone, Chair" ar Rob J s, ce-Chair Cindy Carter, Member