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HomeMy WebLinkAboutRequest for Proposal - Renewn W Grant Behavioral Health 8 Wellness November 9, 2022 Board of County Commissioners PO Box 37 Ephrata, WA 98837 Re: Front Office Renovation Dear 'Commissioners, 840 E.Plurn S re - et Moses Lake, WA 98837 Phone: (509) 765-9239 Fax: (509) 765-1582 Renew is requesting appro . val to begin the process of renovating our front office reception area, Our goal is to update the area, create a warm and welcoming atmosphere, and provide secure access for our staff. Professional services were provided by Western Pacific Engineering & Survey, along with county maintenance. To give an accurate proposal, they will need to perform a topography survey, �for the engineering . design, and a conceptual layout of'the project.. The cost breakdown is 0.1 as follows, Topography Survey $5,250.00 Conceptual Layout $750.00 Total cost of' pro"ect j $6,000.00 These 'Initial costs will come from our 2022 Capital Budget. This will come from account 108, i 50,00,0000,594.64.6400 (Capital Outlay), Then for the remainder of the project, we have budgeted $200,000 from the 2023 -year budget. Thank, you for your consideration. If you have any questions, please contact me. Sincerely, Dell Anderson, M.Ed, .MHC Executive Director K22-236 ..-� Ton -L ENGINEERS SPECIAL INSPECTORS PLANNERS SURVEYORS WESTERN PACIFIC ENGINEERING & SURVEY 1224 S PIONEER WAY MOSES LAKE, WASHINGTON 98837 OFFICE: (509) 765-1023 November 8, 2022 Grant County Attn: Kevin Schmidt 35CStNW Moses Lake, WA 98837 SUBJECT: Professional Services to provide a Topography Survey for Engineering Design and a Conceptual Layout for project located on Parcel No. 09-1539-001 within a portion of Section 23, Township 19 North, Range 28 East, W.M. Grant County, Washington. Please be advised that I have reviewed the above-mentioned project and have developed a price to perform the following items necessary in the completion of this project. ITEMS COST Professional Services, to include: ➢ Topogra-phy Survey for. Engineering Design $55250.00 o Scanning locations included: • Main entrance • Stairs connected to lobby • Two (2) hallway doors leading to the lobby • Entire backroom • Portion of hallway close to back room ■ Convert data to CAD ➢ Conceptual Layout $750.00 o Professional engineer to provide a sketch to client as the final deliverable. TOTAL: 6,000.00 ASSUMPTIONS ➢ Client to provide WPES with Architectural & Structural Plans for WPES to determine load bearing walls for the Conceptual Layout. Structural Design is excluded from this scope of work. ➢ The Topography Survey is for Engineering purposes only, therefore a map will not be provided. ➢ Any additional scope of work that is not defined in this formal agreement can be provided on a separate service agreement. Additional costs may occur. ➢ WPES is not the approval entity thus cannot guarantee any portion of this project's approval; however, WPES will make every effort to accommodate this project through approval. ➢ Project to be billed at point of completion if client decides not to proceed with outlined scope of work. ➢ Any and all associated fees and taxes will be paid for by client. WPES is able to pay these fees if it pleases the client; however, the total fee amount plus a 20 percent charge will be collected. If there are any questions regarding this proposal, please feel free to contact this office. Please sign and return to our office at your earliest convenience. Sincerely, Kevin Richards, President WESTERN PACIFIC ENGINEERING & SURVEY, INC. Page 1 of 3 This effort will be performed in accordance with the provisions of Western Pacific Engineering & Survey, Inc. By signing below, I have acknowledged and fully understand the described Scope of Work to be delivered. Project costs for this Work Order are not to exceed $6,000.00 without specific written authorization. Work Request Approval by Reguestins Client: Written Name Title 112- Z_lao:? Z.- _T Signature Date (Please forward a copy of the completed form to Western Pacific Engineering & Survey, Inc.) Work Request Approval by Legal Landowner: 617a it Written Name Title Signature Date (Please forward a copy of the completed form to Western Pacific Engineering & Survey, Inc.) *The client is responsible to do his/her own due diligence for the feasibility of the overall project. The overall cost may increase due to unforeseen circumstances beyond WPES' control. The approval of this project is ultimately determined by the governing agency. The client is responsible for all application, review, filing, etc. fees required for project completion. These prices are subject to change after two years of the date of the original proposal. This offer is made with the assumption of completion, whereby, prices may vary if the project is cancelled or if it becomes stagnant. Billings will be made monthly for the portion of work done to date. Payment shall be due within 30 days of billing unless prior arrangements have been made. This service shall bear interest at the rate of 1.5% per month on the unpaid balance, commencing 30 days from date of initial billing. A minimum charge of $1.00 per month shall be charged to all past -due accounts. Should the account be referred to an attorney or collection agency for collection, the undersigned shall pay reasonable attorney's fees and collection expenses. WPES reserves the right to lien your property for any unpaid balances until the time your balance is paid in full. Page 2 of 3 1. AUTHORIZATION TO PROCEED. Signing this Agreement shall be construed as authorization by CLIENT for WPE&S to proceed with the Services, unless otherwise provided for in this Agreement. 2. LABOR COSTS. In the event WPE&S' compensation is calculated by reference to WPE&S' Labor Costs, Labor Costs shall be the amount calculated by the number of hours actually worked by each of WPE&S' employees on CLIENT's Project, multiplied by an amount charged for each such employee's work, which is calculated by dividing each such employee's annualized, non -overtime compensation (whether salary or paid to such employee at an hourly rate, as the case may be) by 2,080 hours per year. 3. DIRECT EXPENSES. WPE&S' Direct Expenses shall be those costs incurred on or directly for the CLIENT's Project, including but not limited to necessary transportation costs including mileage at WPE&S' current rate when its automobiles are used, meals and lodging, laboratory tests and analyses, computer services, word processing services, telephone, printing and binding charges. Reimbursement for these expenses shall be on the basis of actual charges when fiirnished by commercial sources and on the basis of usual commercial charges when furnished by WPE&S. 4. OUTSIDE SERVICES. When technical or professional services are famished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for WPE&S' administrative costs. 5. COST ESTIMATES. Any cost estimates provided by WPE&S will be on a basis of experience and judgment. Since WPE&S has no control over market conditions or bidding procedures, WPE&S does not warrant that bids or ultimate constriction costs will not vary from these cost estimates. 6. PROFESSIONAL STANDARDS. WPE&S shall be responsible, to the level of competency presently maintained by other PRACTICING professionals in the same type of work in CLIENT's community, for the professional and technical soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials fiirnished under this Agreement. If after completion of the Services the CLIENT can demonstrate that the Services hereunder fail to conform to such standards, WPE&S will re -perform the deficient Services at no cost to the CLIENT, and WPE&S shall have no liability for repair or replacement, constriction rework or other costs. WPE&S makes no warranty, expressed or implied. 7. ADDITIONAL SERVICES. Services in addition to those specified in Scope of Services will be provided by WPE&S if authorized in writing or otherwise confirmed by CLIENT. Additional services will be paid for by CLIENT as indicated in any Letter of Proposal, Task Authorization, or such other document as deemed appropriate by CLIENT and WPE&S. In the absence of an express agreement about compensation, WPE&S shall be entitled to an equitable adjustment to its compensation for performing such additional services. 8. SALES TAX. In addition to any other sums or amounts required to be paid by CLIENT to WPE&S pursuant to this Agreement, CLIENT must also pay to WPE&S the amount of any applicable sales, use, excise or other tax with respect thereto (other than any general income tax payable by WPE&S with respect thereto) as the same may be levied, imposed or assessed by any federal, state, county or municipal government entity or agency. 9. LIMITATION OF LIABILITY. Excluding WPE&S' liability for bodily injury or damage to the property of third parties, the total aggregate liability of WPE&S arising out of the performance or breach of this Agreement shall not exceed the compensation paid to WPE&S under this Agreement. Notwithstanding any other provision of this Agreement, WPE&S shall have no liability to the CLIENT for contingent, consequential, or other indirect damages including, without limitation, damages for loss of use, revenue or profit; operating costs and facility downtime, however the same may be caused. The limitations and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including negligence), strict liability or otherwise of WPE&S. its employees, or sub -consultants. 10. DISPUTE RESOLUTION. All disputes arising out of this Agreement shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either party filing a suit in a court of law, provided, however, that neither party shall be obligated to mediate prior to requesting injunctive relief. 11. ASSIGNMENT TO RELATED ENTITY. Notwithstanding anything in this Agreement to the contrary, in the event WPE&S is not qualified and licensed in the relevant jurisdiction to provide any Services required hereunder, WPE&S may, without the consent of any other party, assign all or any part of its obligation to provide such Services to an entity related to WPE&S which is qualified and licensed to provide such Services in the jurisdiction involved and which is contractually bound to WPE&S to provide such Services. 12. PAYMENT TO WPE&S / INTEREST ON PAST -DUE AMOUNTS. Monthly invoices will be issued by WPE&S for all Services performed under the terms of this Agreement. Invoices are due and payable net 15 days. CLIENT agrees to pay interest at the rate of 1.5% per month on all past -due amounts, unless not permitted by law. Any interest charged or collected in excess of the highest legal rate will be applied to the principal amount owing to WPE&S, and if such interest exceeds the principal balance of CLIENT's indebtedness to WPE&S, will be returned to CLIENT. 13. TERMINATION FOR NON-PAYMENT OF FEES. Without limiting any other remedy that may be available, WPE& may stop work or terminate this Agreement if CLIENT has not cured a payment default within 7 days after receipt of written notice from WPE&S. Any failure to make a payment within the time required in Article 12 above shall constitute a payment default. Notice by e-mail or fax, followed by overnight courier, and shall meet this notice requirement. WPE&S' right to stop work or terminate this Agreement shall not be waived by WPE&S' continued performance during any period of investigation by WPE&S to determine the reasons for CLIENT's nonpayment. 14. LEGAL EXPENSES. In the event legal action is brought by WPE&S to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, CLIENT shall pay WPE&S reasonable amounts for fees, costs and expenses as may be set by the court. 15. CONSTRUCTION PHASE SERVICES. If this Agreement includes the furnishing of any Services during the constriction phase of the project, the following terms will apply: a) If WPE&S is called upon to observe the work of CLIENT's construction contractor(s) for the detection of defects or deficiencies in such work, WPE&S will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect. WPE&S shall not make inspections or reviews of the safety programs or procedures of the constriction contractor(s), and shall not review their work for the purpose of ensuring their compliance with safety standards. (b) If WPE&S is called upon to review submittals from constriction contractors, WPE&S shall review and approve or take other appropriate action upon construction contractor(s)' submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. WPE&S' action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in WPE&S' professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities. (c) WPE&S shall not assume any responsibility or liability for performance of the constriction services or for the safety of persons and property during constriction or for compliance with federal, state and local statutes, rules, regulations and codes applicable to the conduct of the constriction services. WPE&S shall have no influence over the constriction means, methods, techniques, sequences or procedures. Constriction safety shall remain the sole responsibility of the constriction contractor(s). (d) All contracts between CLIENT and its constriction contractor(s) shall contain broad form indemnity and insurance clauses in favor of CLIENT and WPE&S, in a form satisfactory to WPE&S. 16. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. 17. FORCE MAJEURE. Any delays in or failure of performance by WPE&S shall not constitute breach hereunder if and to the extent such delays or failures of performance are caused by occurrences beyond the reasonable control of WPE&S. In the event that any event of force majeure as herein defined occurs, WPE&S shall be entitled to a reasonable extension of time for performance of its Services under this Agreement. 18. ELECTRONIC MEDIA. (a) As a component of the services provided under this Agreement, WPE&S may deliver electronic copies of certain documents or data (the "Electronic Files") in addition to printed copies (the "Hard Copies") for the convenience of CLIENT. CLIENT and its consultants, contractors and subcontractors may only rely on the Hard Copies furnished by WPE&S to CLIENT. If there is any discrepancy between any Electronic File and the corresponding Hard Copy, the Hard Copy controls. (b) CLIENT acknowledges that Electronic Files can be altered or modified without WPE&S' authorization, can become corrupted and that errors can occur in the transmission of such Electronic Files. 19. THIRD PARTY BENEFICIARIES. Except to the extent any claims alleging negligence are asserted directly against any WPE&S employee wherein such WPE&S employee shall be deemed a third-party- beneficiary hird-partybeneficiary to this Agreement and the protections in favor of WPE&S, there are no third -party beneficiaries to this Agreement Page 3 of 3