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Home My WebLink AboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, OCTOBER 24, 2022 The Grant County Commissioners session began at 9:30 a.m. with Commissioner Jones and Carter in attendance. Commissioner Carter attended via Webex. Commissioner Stone was out and excused. 8:15 a.m. — 8:45 a.m. C Carter at Public Works Leadership Meeting (Public Works) (Did not attend) 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime — Reports • Public Records Officer Position — Mike Sperline is our new Public Records Officer • Veteran Service Officer Update — Anthony Garcia gave an update on his processing's for the last 5 months. Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 9:45 a.m. to go until 9:55 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter (via Webex) and Jones, Barbara J. Vasquez, Clerk of the Board and Kirk Eslinger, Human Resources. Commissioner Jones closed the session at 9:55 a.m. 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • MaMedia Invoice (CC) 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update Discussion Items Request Action 01. Development Services Discussion Guidance Guidance Authorization Requests ,Request Action 02. PAR — Troy Wilson Sign Signed 03. PMA —Dell Anderson Sign Signed 04. DCL Enhancement Pay Sign Signed 05. PMA—Admin Support Financial Adv Approve Approved Comp, Benefits, Payroll, &Leave Request Action 06. 2023 COLA Guidance Deferred Page 2 of 8 Grant County Commissioners Minutes Week of October 24, 2022 Labor Relations: Corrections (COR) Request Action 07. 2022 CBA Authority Deferred Public Comment Request Action - None n/a n/a Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:01 p.m. to go until 2:16 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter (via Webex) and Jones, Chris Young and Jim Cook, Development Services, and Kirk Eslinger (via Webex) and Decorah Anderson, Human Resources. Commissioner Jones closed the session at 2:16 p.m. Pursuant to RCW 42.30.140(4)(a) Commissioner Jones called an Executive Session to order at 2:33 p.m. to go until 2:50 p.m. regarding Negotiations. In attendance were Commissioners Carter (via Webex) and Jones, and Kirk Eslinger (via Webex) and Decorah Anderson, Human Resources. The session was continued to 3:15 p.m. Commissioner Jones closed the session at 3:15 p.m. Personnel Action Request (PAR) for the salary, wage and/or position change for Dell Anderson and Troy Wilson, Renew. (Approved) Recommendation Memorandum fora 2022 Enhancement Fund for Directions in Community Living (DCL/Renew) to increase staff wages as part of a Budget Reconciliation package, House and Senate negotiated and released Supplemental Budget for Supportive Living providers. (Approved) MISCELLANEOUS ITEMS Nomination letter for Tom Gaines, Central Services Director, to the United Stated Environmental Protection Agency, Local Government Advisory Committee to help advise the EPA. TUESDAY, OCTOBER 25, 2022 The session was continued to 9:00 a.m. with Commissioners Jones and Carter in attendance. Commissioner Carter attended via Webex. Commissioner Stone was out and excused. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Meeting cancelled due to lack of a quorum. 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • Royal City Office • Crises Services report Page 3 of 8 Grant County Commissioners Minutes Week of October 24, 2022 • HCA Enhancement funds — Cannot "individual" these funds. Have to be expended by June 2023. Potentially contract with those employees receiving those funds. 10:00 a.m. —10:30 a.m. T Gaines, Central Services Update Technology Services • Asking for a bucket truck — Does not recommend • Renew and their quad, also purchasing issues — need to utilize purchasing policy and go through TS. Facilities and • Wash Lights -Update Mainenance • Helping the Auditor • Furniture for accounting Fairgrounds • Waiting for Change Resolution • Washington State Fairs Association Convention —went well • Possible personnel actions • Meeting with City of Moses Lake/Public Works next Thursday — Stormwater issue Central Services • Stormwater issue ML -asked Public Works • Contract and Scopes for Jail • Sound panels —working well 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update • jail environment complaints - Temperature • Legislative session and jails • Civic HR - sunsetting • Phoenix Protective Corporation (PPC) security services — do we open the building at 8am if there's no security? She doesn't feel leaving the building open, without security, is an option. Need to come up with a reliable solution. • Single point of entry — still an option? • New Civil Protection Law is increasing caseloads. Requested a new FTE in 2023 budget and will also request office equipment. Page 4 of 8 Grant County Commissioners Minutes Week of October 24, 2022 11:30 a.m. —12:00 p.m. D Bren, Annual Road Construction Program/Six Year Transportation Improvement Program Workshop (continued) • Annual Construction Program: plans to bring this forward to the BOCC consent on 11/8/22. • Six Year Transportation Improvement Program: Public Hearing to be held 11/22/22. • REET 1 budget request: Projects recommended are Gravel to Oil program proposal would cost approx. $400,000.00. Also the Drumheller Road project (BST/Trail/Round About), new north/south truck route (Approx $250,000.00). Developers could build roads to county standards then give them to the county. 12:00 p.m. —12:45 p.m. R Jones w/ R Rectenwald, Corrections Staff Wages 12:45 p.m. —1:00 p.m. Public Works Budget Meeting • Preliminary consideration of new positions 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update Solid Waste (15 min.) • Sam Dart at WACSM November 14 (Sam C.) • Landfill Phase 3 & 4 (Sam C.) • Department of Ecology Air Operating Permit (Sam C.) • HB 1799 Organics Management (Sam D.) Public Works General Update (15 min.) • Noxious Weed Assessment with Darryl Pheasant (Sam C.): Has been meeting with Assessor/Treasurer associations and also with Representative Tom Dent. They would like Department of Transportation to pay assessments. • Management Letter State Auditor's Office (Sam C.) • Construction Management • ER&R Procurement • Upcoming Vacation for Sam C. October 27, 2022 to November 10, 2022 (Sam C.) • Storage Room Shelving (Sam D.) Public Works Enaineerina/Roads (15 min. • Accident Update (Sam C.) • Work Zone Incident (Sam C.) • Hiawatha Truck Route (Dave B.): Find funding sources • ACP/STIP Discussion (Dave B.) 2:00 p.m. — 3:00 p.m. Commissioner's Meeting Commissioner Stone called in for this one (1) meeting via Webex. • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None Page 5 of 8 Grant County Commissioners Minutes Week of October 24, 2022 • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Stone to approve the agenda as presented. The motion passed unanimously. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) o Moses Lake Irrigation and Rehabilitation District (MLIRD) request to the Commissioners for the appointment of a new Director, to the Position #2 left vacant by Kaj Selmann (RCW 87.03.081). The Commissioners decided to advertise the position and look for applicants. • Commissioners Roundtable —Miscellaneous Discussion o MaMedia invoice —Pay from Fund #133 travel o District Court Bathroom remodel: Tom Gaines budget o Prosecuting Attorney Leadership Training: who is paying for this? (PAO budget) o Renew Computer Policy —creation of their own QUAD and must follow purchasing policy. o Withdraw item 17 • Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Carter to approve items 1 through 16, and withdrawing item 17. Item 15 for Renew, must follow purchasing policy, and purchase items through Technology Services. The motion passed unanimously. AUDITOR'S OFFICE .1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901 as recorded on a listing and made available to the Board. (Approved in the amounts of $2,,400.00 and $1,,329,,324.96) 2. Request to establish a new fund #194.001 titled "ARPA PILT fund" to receive approximately $1,,846.,448.00 from the US Treasury through the American Rescue Plan Act Local Assistance and Tribal Consistency Fund. (Resolution No. 22 -103 -CC) COMMISSIONER'S OFFICE 3. Approval of Commissioners Minutes for the following weeks: August 1, 8, 15, 22, and 29, 2022, as well as September 5,12,19,26, 2022. 4. Invoices 5. Letter of recommended appointment for Tom Bennett as the Grant County Representative of the Hanford Advisory Board. 6. Letter of appointment for Chad Leeder to the Grant County Solid Waste Advisory Committee (SWAG). 7. Letter of appointment for Tyler Mackay to the Grant County Solid Waste Advisory Committee (SWAC). 8. Contract with Zak Kennedy, Potts and Associates to provide legislative services in Olympia during the legislative sessions, in addition to sessions provided by the Washington State Association of Counties (WSAC). Term is January 1, 2023, through December 31, 2024, for the amount of $5,280.00 per year. Page 6 of 8 Grant County Commissioners Minutes Week of October 24, 2022 9. Grant County Board of Equalization request for Notice of approval to hear Property Tax Appeals, Grant County Legislative Authority per RCW 84.48.010. The request is to convene for the purpose of hearing appeals filed for the current year. DISTRICT COURT 10. Request to proceed with the remodel of the deconstructed bathroom on the 3rd floor to provide County employees with a lactation room. The estimate for the remodel is $25,000.00, funding source to be determined by the Commissioners. (Budget to be paid from Central Services Budget.) PROSECUTING ATTORNEY 11. Grant County Service Contract with Dennis Fountain for Leadership and Personal Growth Consultation for the Grant County Prosecutor's Office. Term of agreement is upon signature until the agreed-upon completion date. Total cost is $11,034.00. PUBLIC WORKS 12. Approval request to implement a Volunteer Roadside Litter Program. 13. Request authorization to release aright -of -way bond (104734543) for Yellowstone Pipe Line / Phillips 66 Company in the amount of $2,000.00. RFNFW 14. Request to purchase Microsoft Office upgrade from SHI in the amount of $9,234.49 for software to be compatible with TEAMS. Purchase will be made from account 108.150 (Capital Outlay). 15. Request to establish a new fund, Renew Computer Replacement Fund # 115.108 for the replacement of antiquated and malfunctioning computer equipment as well as adoption of policy of said fund. (Resolution No. 22 -104 -CC) SHERIFF'S OFFICE 16. Request to surplus a 2009 SeaDoo (Serial #YDV51216E909) (Asset #102984) with a value of $700.00., a 2007 SeaDoo (Serial #YDV30506D707) (Asset #102729) with a value of $1000.00, and a 2016 EZ Loader Jet Ski Trailer (VIN #1ZEABLHE6GA003129) (ASSET 105561) with a value of $500.00. It is the intent to auction these items using Yarbro Auctions. (Resolution No. 22 -105 - CC) 17. Interlocal Cooperation Agreement between Ephrata School District and Grant County Sheriff's Office for police coverage at school district events. Term of agreement is October 1, 2022, through August 31, 2027. (Item withdrawn by the Sheriff) Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Page 7 of 8 Grant County Commissioners Minutes Week of October 24, 2022 3:15 p.m. -3:20 p.m. Open Record Public Hearing, Superior Court Drug Court Criminal Justice Treatment Act Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from Superior Court in the amount of $1,000.00 (Fund# 001.103) to receive grant funds from the Criminal Justice Treatment Act (CJTA) to fund the administrative purposes for the Drug Court Program. Tifini Fairbanks, Superior Court Drug Court Coordinator gave a brief synopsis of their request. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the budget extension as presented. The motion passed with 2 Commissioners in attendance. (Resolution No. 22 -106 -CC) 4:00 p.m. — 6:00 p.m. R Jones and C CaFt at Bitfarms Open House (Moses Lake) (Commissioner Carter did not attend) 7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting (Did not attend) MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their October 21, 2022 payroll. WEDNESDAY, OCTOBER 26, 2022 D Stone, Out 8:00 a.m. — 9:30 a.m. R Jones, Bi -Weekly Jail Design Meeting 8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING 9:00 a.m. — 9:30 a.m. C Carter, WRCIP All Board Meeting 11:30 a.m. —12:00 p.m. R Jones at Mental Health Tax Meeting (Renew) 12:45 p.m. —1:45 p.m. R Jones, Lunch with Dave Heaverlo (Cancelled) 12:00 p.m. —1:00 p.m. Grant County CHI Meeting 5:00 p.m. — 6:00 p.m. C Carter at Port of Quincy Meeting (Quincy) Page 8 of 8 Grant County Commissioners Minutes Week of October 24,, 2022 MISCELLANEOUS ITEK;.'' Payment of vouchers certified by the auditing officer as required by RCW 42.24.080,, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $68,,126.00) THURSDAY, OCTOBER 27, 2022 D Stone, Out 9:00 a.m. —10:50 a.m. 10:00 a.m. —12:00 p.m. 7:00 p.m. -8:00 p.m. FRIDAY, OCTOBER 28, 202222 D Stone, Out BOARD OF EQUALIZATION ANNUAL MEETING #1 R Jones., Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting (Zoom or Moses Lake City Hall) R Jones, Moses Lake School Board Meeting Signed this I day of Kw ,2022. t: twararaJ.Vasque/,*NC jR�k of the Board VBo R OF COUNTY COMMI.SSIONERS n 'County, Wagto 1 4 - - -I- Danny E. Stone, Chair Jones.'�-Ch Cindy Carter,, Membe