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HomeMy WebLinkAboutGrant Related - BOCC (004)GRANT COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners Janice Flynn, Administrative Services Coordinator Data November 2, 2022 Rw. Authorization for Release of BOCC Approved Funds, Dept of Commerce, E -RAP 2.0 Grant #21-4619C-108, Reimbursement #35, Opportunities Industrialization Center (0/C), Request #11 Opportunities Industrialization Center (OIC) has requested reimbursement for the above -referenced grant, per the contracted guidelines in the amount of $15,886.80. The invoice and supporting documentation are attached for review. I am requesting the release of funds for payment to OIC in the amount of $15,886.80. Thank you. q General Ledger System CMC OF WASHINGTON For User: CHARLENE PARKS Fund Expenditure report for: 498 - ERAP 2.0 10/1121-0/30/23 (Fund status: Active) Report near: 10/112021 thru 6/3012023 Period ending: September 2022 Account 5601 Department: 008 DIRECT ADMIN Program: 80 CEO OFFICE 5311 SALARIES,INAGES EXPENSE 5351 FICA,OIC EXP 5352 L AND 1,0IC SHARE 5353 STATE UCI(ES),OIC EXP 5355 PAID FAMILY MEDICAL LEAVE 5360 DISABILITY OIC EXPENSE 5361 MEDICAL INSURANCE,OIC EXP 5362 LIFE INSURANCE,OIC EXP 5363 PENSION,OIC EXP 5364 ACCRUED PTO EXP 5602 DEPRECIATION EXP EQUIP 5910 INSURANCE 5960 COMMUNICATION Total for sub program a----> Sub program: 50 FACILITY MA1NT 5601 DEPRECIATION EXP BLDG_ 5602 DEPRECIATION EXP EQUIP 5611 SPACE 5630 UTILITIES 5640 BUILD. REPAIR/MAINT. 5910 INSURANCE 5912 LIABILITY INSURANCE Total for sub program 50 -----> Total for program 80 -----> Program: 82 CFO/ FISCAL 5311 SALARIES,WAGES EXPENSE Page: Page 17 of 32 Date: 1011412022 Time: 4:09:21 PM ------_ ---Monthly- _-- -------_fico Date--- ate--Budget Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended $171.00 $0.00 0.00% $2,052.00 $2,940.02 143.28% $3,608.26 $668.24 $8.00 $0.00 0.00% $96.00 $155.14 161.60% $182.26 $27.12 $0.00 $0.00 0.00% $0.00 $6.65 0.00% $8.10 $1.45 $1.00 $0.00 0.00% $12.00 $26.95 224.58% $32.19 $5.24 $0.00 $0.00 0.00% $0.00 $11.76 0.00% $13.67 $1.91 $1.00 $0.00 0.00% $12.00 $24.50 204.17% $29.99 $5.49 $16.00 $0.00 0.00% $192.00 $297.44 154.92% $356.55 $59.11 $0.00 $0.00 0.00% $0.00 $11.16 0.00% $13.48 $2.32 $13.00 $0.00 0.00% $156.00 $233.77 149.85% $290.54 $56.77 $18.00 $0.00 0.00% $216.00 $302.52 140.06%a $382.17 $79.65 $0.00 $0.00 0.00% $0.00 $0.72 0.00% $0.75 $0.03 $0.00 $0.00 0.00%0 $0.00 $3.75 0.00% $3.23 ($0.52) $1.00 $0.00 0.00% $12.00 $36.36 303.00% $37.32 $0.96 $229.00 -------------------------- $0.00 0.00% $2,748.00 $41050.74 147.41% $4,958.51 $907.77 $0.00 $0.00 0.00% $0.00 $6.67 0.00% $5.71 ($0.96) $0.00 $0.00 0.00% $0.00 $0.07 0.00% $0.04 ($0.03) $5.00 $0.00 0.00% $60.00 $137.50 229.17% $116.54 ($20.96) $1.00 $0.00 0.00% $12.00 $33.22 276.83%© $30.51 ($2.71) $1.00 $0.00 0.00% $12.00 $49.11 409.25% $41.00 ($8.11) $0.00 $0.00 0.00% $0.00 $0.24 0.00% $0.26 $0.02 $0.00 $0.00 0.00% $0.00 $14.82 0.00% $12.35 ($2.47) $7.00 $0.00 0.00% $84.00 $241.63 287.65% $206.41 ($35.22) $236.00 $0.00 0.00% $2,832.00 $4,292.37 151.57% $5,164.92 $872.55 $411.00 $0.00 0.00% $4,932.00 $7,685.84 155.84% $8,646.88 $961.04 General Ledger System OIC OF WASHINGTON For User: CHARLENE PARKS Fund Expenditure report for: 498 - ERAP 2.0 1011121-8130123 (Fund status: Active) Report year: 10/112021 thru 6130/2023 Period ending: September 2022 Account Pct 5351 FICA,OIC EXP 5352 L AND I,OIC SHARE 5353 STATE UCI(ES),OIC EXP 5355 PAID FAMILY MEDICAL LEAVE 5360 DISABILITY DIC EXPENSE 5361 MEDICAL INSURANCE,OIC EXP 5362 LIFE INSURANCE,01C EXP 5363 PENSION,OIC EXP 5364 ACCRUED PTO EXP 5602 DEPRECIATION EXP EQUIP 5910 INSURANCE 5960 COMMUNICATION Total for sub program -----> Sub program: 50 FACILITY MAINT 5601 DEPRECIATION EXP BLDG. 5602 DEPRECIATION EXP EQUIP 5611 SPACE 5630 UTILITIES 5640 BUILD. REPAIRIMAINT. 5910 INSURANCE 5912 LIABILITY INSURANCE Total for sub program 50 -----> Total for program 82 -a---> Total for department 008 -----> Department: 010 PROGRAM Program: 25 PROGRAM SUPPORT 5311 SALARIES,WAGES EXPENSE 5351 FICA,OIC EXP _------- Monthly--- _--_ Budget Expenditures Pct $30.00 $0.00 0.00% $1.00 $0.00 0.00% $5.00 $0.00 0.00% $2.00 $0.00 0.00% $5.00 $0.00 0.00% $65.04 $0.00 0.00% $2.00 $0.00 0.00°x° $30.00 $0.00 0.00% $50.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $5.00 $0.00 0.00% $606.00 $0.00 0.00% $1.00 $0.00 0.00% $0.00 $0.00 0.00% $23:00 $0.00 0.00% $6.00 $0.00 0.00% $10.00 $0.00 0.00% $0.00 $0.00 0.00% $2.00 $0.00 0.00% $42.00 $0.00 0.00% $648.00 $0.00 0.00% $884.00 $0.00 0.00% $1,893.00 $61565.61 346.84% $136.00 $485.14 356.72% Page: Page 18 of 32 Date: 10114/2022 Time: 4:09:22 PM $7,272.00 $11,331-26 155.82% $12,845.98 $1,514.72 $12.00 $0.00 $276.00 $72.00 $120.00 $0.00 $24.00 $504.00 $7,776.00 $10,608.00 $22,716.00 $1,632.00 $20.70 ---To Date ---- $0.17 0.00% $430.04 Budget Expenditures Pct Annual budget v Unexpended ��$73.96 $360.00 $575.19 159.78°l0 $549.15 $12.00 $21.32 177.67% $23.14 $1.82 $60.00 $101.47 169.12% $113.52 $12.05 $24.00 $44.93 187.21% $50.16 $5.23 $60.00 $97.16 161.93% $110.91 $13.75 $780.00 $11228.30 157.47% $1,370.17 $141.87 $24.00 $41.70 173.75% $47.77 $6.07 $360.00 $569.16 158.10% $646.35 $77.19 $600.00 $856.99 142.83% $1,054.19 $197.20 $0.00 $3.04 0.00% $2.90 ($0.14) $0.00 $21.18 0.00% $19.44 ($1.74) $60.00 $84.98 141.63% $111.40 $26.42 $7,272.00 $11,331-26 155.82% $12,845.98 $1,514.72 $12.00 $0.00 $276.00 $72.00 $120.00 $0.00 $24.00 $504.00 $7,776.00 $10,608.00 $22,716.00 $1,632.00 $20.70 172.50% $0.17 0.00% $430.04 155.81% $111.83 155.32% $183.58 152.98% $0.88 0.00% $45.48 189.50% $792.68 157.28% $12,123.94 155.91% $161416.31 154.75% $23.41 $2.71 $0.16 ($0.01) $485.40 $55.36 $131.34 $19.51 $213.16 $29.58 $1.11 $0.23 $50.83 $5.35 $905.41 $112.73 $137751.39 $1,627.45 $18,916.31 $2,500.00 $16,156.72 71.12% $391753.20 $23,596.48 $1,190.31 72.94% $21858.44 $11668.13 General Ledger System OIC OF WASHINGTON For User: CHARLENE PARKS Fund Expenditure report for: 498 - ERAP 2.0 1011121-6/36123 {Fund status: Active} Report year: 10/112021 thru 613012023 Period ending: September 2022 Account 50 BLDG MAINTIFACILITY 5352 LAND I,OIC SHARE 5353 STATE UCI(ES),OIC EXP 5355 PAID FAMILY MEDICAL LEAVE 5360 DISABILITY OIC EXPENSE 5361 MEDICAL INSURANCE,OIC EXP 5362 LIFE INSURANCE,OIC EXP 5363 PENSION,OIC EXP 5364 ACCRUED PTO EXP 5500 TRAVEL 5602 DEPRECIATION EXP EQUIP 5712 REPRODUCTION SUPPLIES 5910 INSURANCE 5960 COMMUNICATION Total for sub program -----> Total for program 25 -----> Program: 30 DIRECT SERVICES 5959 SERVICES Total for sub program ---__> Total for program 30 -----> Program: 50 BLDG MAINTIFACILITY 5601 DEPRECIATION EXP BLDG. 5602 DEPRECIATION EXP EQUIP 5511 SPACE 5630 UTILITIES 5640 BUILD. REPAIR/MAINT. 5910 INSURANCE 5912 LIABILITY INSURANCE Page: Page 19 of 32 Date: 10/1412022 Time: 4:09:23 PM �NYYa.Y _- Il VLia,1y-- - -----To Date- - Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended $9.00 $37.22 413.56% $108.00 $95.12 88.07% $202.74 $107.62 $30.00 $93.24 310.80% $360.00 $233.55 64.88% $640.05 $406.50 $13.00 $42.48 326.77% $156.00 $106.91 68.53% $276.11 $169.20 $30.00 $89.19 297.30% $360.00 $229.66 63.79% $632.36 $402.70 $529.00 $993.24 187.76% $6,348.00 $2,669.76 42.06% $11,113.91 $81444.15 $11.00 $35.50 322.73% $132.00 $91.40 69.24% $251.04 $159.64 $15300 $495.54 323.88% $11836.00 $1,246.92 67.92% $3,219.81 $1,972.89 $609.00 $562.27 92.33% $7,308.00 $1,973.16 27.00% $12,797.29 $103824.13 $29.00 $0.00 0.00% $261.00 $29.25 11.21% $535.20 $505.95 $1.00 $0.00 0.00% $12.00 $4.28 35.67% $33.30 $29.02 $12.00 $0.00 0.00% $144.00 $15.01 10.42% $268.61 $253.60 $7.00 $27.60 394.29% $84.00 $64.66 76.98% $163.58 $98.92 $51.00 40.41 $0.00 0.00% $612.00 $99.48 16.25% $11077.54 $978.06 $3,513.00 $9,427.03 268.35% $42,069.00 $24,206.19 57.54% $73,823.18 $491616.99 $3,513.00 - 9�l,,;g42:��0}`�p3 $42,069.00 $24,206.19 57.54% $73,823.18 $49,616.99 x268.35%Q 0.far 4 $251521.00 $6,284.22 24.62% $306,252.00 $362,251.68 118.29% $535,954.95 $1737703.27 $25,521.00 $6,284.22 24.62% $3067252.00 $3621251.68 118.29% $5351954.95 $173,703.27 $25,521.00 $6,284.22 24.62% $306,252.00 $3621251.68 118.29%fl $535,954.95 $1731703.27 $19.00 $0.00 0.00% $228,00 $43.84 19.23% $400.35 $356.51 $0.00 t';. - $0.00 0.00% $0.00 $0.02 0.00% $0.00 ($0.02) $16.00 so =00 0.00% $192.00 $84.67 44.10% $351.13 $266.46 $20.00 � .. $0.00 0.00% $240.00 $48.10 20.04% $436.21 $388.1' $22.00 ^ L f . $0.00 0.00% $264.00 $49.90 18.90% $465.67 $415.77 $0.00 , I fi , $0.00 0.00% $0.00 $0.12 0.00% $0.00 ($0.12) $8.00 Cp$0.0+0 0.00% $96.00 $30.89 32.18% $187.73 $156.84 General Ledger System OIC OF WASHINGTON Annual budget Unexpended $257.54 25.25% For User: CHARLENE PARKS $19583.55 $257.54 25.25% $1,841.09 Fund Expenditure report for: 498 - ERAP 2.0 10/1/21-6130/23 (Fund status: Active) $386,715.41 110.70% Report year: 10/1/2021 thru 6/30/2023 Period ending: September 2022 Account Budget Expenditures Pct Budget Total for sub program $85-00 $0.00 0.00% $1,020.00 Total for program 50 —> $85.00 $ 0.00 0,00% 4�13L $1,020.00 A 0 Total for department 010 > $29,119.00 $15,711.25 53.96% $349,341.00 Page: Page 20 of 32 Date: 10/14/2022 Time: 4:09-.24 PM —To Date Expenditures Pct Annual budget Unexpended $257.54 25.25% $1,841.09 $19583.55 $257.54 25.25% $1,841.09 $11,583.55 $386,715.41 110.70% $611,619.22 $224,903.81 Fund Totals $30,003.00 $15,711.25 52.37% $359,949-00 $403,131.72 112.00% $6301535.53 $2271403.81 4- 1 07f, 4V Contract 21-4619c-108 Submitted to GC by: OIC OF WASHINGTON Request for Reimbursement No. 9 September 2022 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? X Approved by the federal awarding agency, if required? N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). N/A Not included as both a direct billing and as a component of indirect costs? N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. X Correctly charged to the proper account code and grant period? C:\Users\kstockton\AppData\Local\Microsoft\Windows\lNetCache\Content.Outloolc\24P62LRC\Subrecipient Checklist Month2022.doc Page 1 Washington State Department c' Coibmerce Instructions: Eviction Rent Assistance Program 2.0 (ERAP 2.0) - Report Form -VERSION 4 Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP 2.0 Payment Forms andHousehold Information and Eligibty Form. Grantee: OIC of Washington Report period: September, 2022 Household ID _711fo4jr-mqjoiaIaaVA-x-� rental assistance Total no. of months of utilities assistance Head of Household is Total Utilities 24 or Unaccompanied Assistance Provided Youth 16-17 Ethnicity Rental Type EXAMPLE: 080120200945 American Indian/Alaska Native/[ ndigenous :Non-Hispanic/Non- ;,Latin(a)(o)(x) [eased lot space/mooring fee li30% or less Cisgender Woman leased rental unit Cisgender Man �����Non-Hispanic/Non-Latin(a)(o)(x) 30% -or less Cisgender Man Hispanic/Latin(a)(o)(x) Non-Hispanic/Non-Latin(a)(o)(x) 30% or less 1,30% or less �30% or less ����'Cisgender Woman Non-Hispanic/Non-Latin(a)(o)(x) Cisgender Woman Hispanic/Latin(a)(o)(x) ------:leased rental unit Non-Hispanic/Non-Latin(a)(o)(xi) �30%orless His panic/Latin(a)(o)(x) �����Cisgender Man Cisgender-Woman Non-Hispanic/Non-Latin(a)(o)(x) 30% or less His panic/Latin(a)(o)(x) 30% or less Non-Hispanic/Non-Latin(a)(o)-(x)-- 30% or less Cisgender Man Non-Hispanic/Non-Latin(a)(o)(�' leased rental unit 30% or less Cisge-nder Woman Non-Hispanic/Non-Latin(a)(o)(x) 30% or less I Its. # Cisgender Woman a a mg 'Data Not Collected 30% or less ����iCisgender Woman Hispanic/Latin(a) - (o)(x) CisgenderWornan '30% or less ■ No. of Applications ITotal Households Months of Utility Assistance Total Amount of Utility Assistance Months of Rental Assistance ITotal Amount of Rental Assistance 221 221 68 $ 6,284.22 1 ol 0 `M Lessttian 30% 31 13 3 6 59% 14% 27% Lead Grantee Name: OIC OF WASHINGTON I List Sub Grantee Names Below Report Week or Month/Year: SEPTEMBER 2022 Total A `i f 000 a ff ., .. ..i,..... ... .• i'.. .: .., .,. .. .. ,. .. "Y'E � .. ., a. .i.. ,. +. . ., - 3,. F � Vii.... :t,ti �> J r 2.5 < .., ,.. .:: 55> ¢ 3.. ... , .r... d' t .t. ,... .. .: -. . .,,,v, a .... �, ,r°A�•.' : - .... t�,_ k. �t. >:e: `. .. "Em e>.. ti< "W -W, "8e ... ,� ... .;., .... .,., .:.. r.. R n n � s ,... n , ..- .. .. ...: '.'::. .. ., .. ,...,.. .. ... .. .: ., ,.. .. .. ..:: .., ,. ... ...... .. .... _ ,. ,.. .: .. qq i, ..: ... .. .. .. ... ,:.. .. :. .,.. ...,.....;...,. z e r s .. _.. w .< ,. .. <, ..,., a �cx: ...... .... . F7. •,e :,� .e. ... .. .. .....: ... ,.. ; ...:-y .. .. a .:i. .4 .: .:.,.• l., l.:l:. �. T �•- :f .. >. �.._,.. <. .. a ..,:. ,. r�• .> ,... ,.... :: ,.. ..., �.w. .< ,. .. .:. i^,fix x .. .. .. �.. .. r ,.. ... <.., ,. :. ....... ... S' ., . .. > .. .4.... .r < .. ,. , ....... .. ............ ,.. n, rS } �i,..r i`.. ont ,acts _ . , Subc (,.�<i Rent/Utilities Advance- F l�.n� ']1:..,aF. L.. < ���i'Si.,. ,,.� >,. J`. §4V�gqd,k. sx. ., 5 ;"' .. { M � k,., , ,_. r ':.ni,'t �y= i , ,.''"., �y�� +v'a' ?� '�" �',�( IfS mmil n:{?tFi h' •,wr^.k„,t.,bSES'iP.�'1 5„1h�.• � A'' Y. _ rs _ .. t.dAxi`.>.. le n r%^ rk n n n c� n n n n nn 101aes :�JL:)16 uzu ?u.UL) ?u.LJU ?u.uu ?u.uu ?U.uu .PV.uu Invoice Total: $15,886.80