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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of September 26 — October 2,, 2022 Commission Chambers 35 C Street NW Ephrata,, WA 98823 Public meetings were held in person with a WEBER Conference Call/Video option available. MONDAY, SEPTEMBER 26, 2022 The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance. Commissioner Jones attended via Webex. 8:00 a.m. — 9:00 a.m. D Stone at WSPCA K9 Conference (Best Western Plus Lake Front) 8:15 a.m. — 8:45 a.m. C Carter at Public Works Leadership Meeting (Public Works) 9:00 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update Commissioner Stone was in attendance at 9am. Commissioners Carter and Stone did not attend so due to lack of a quorum, the meeting was cancelled. • NovaTime-Reports • Noise in the hearing room for call-in users • Shirts for Commissioners Office 10:00 a.m. —10:30 a.m. B Hill, Public Defense Update (Rescheduled to 3:30 p.m.) 10:00 a.m. —11:00 a.m. Moss Adams Follow Up Meeting Halie Garcia and Ariel Lybarger attended from Moss Adams. Janice Flynn, Administrative Services Coordinator stated these are her questions: • Application process not needed • Not establishing subrecipients • Need help with money awarded (narratives) at how Grant County awarded the money based on final rule • Need beneficiary agreement • Proof of 501C3 and other documents • Determine which pot of money the funds will come from (mental health, domestic violence: under loss revenue) Maybe move them to another funding source. • Reporting completed (may need to amend previous funding) • What funds are left? • THEN need assistance on the application process with remaining funds. Page 2 of 10 Grant County Commissioners Minutes Week of September 26, 2022 Moss Adams stated they would need work sessions to go over these processes. They would then be able to provide a Statement of Work (SOW)for costs and what services they will provide. 1-1.5% of ARPA funds received is their standard costs. Cost of Work Session? SOW would bean estimated percentage They can get a SOW and Master Services Agreement (MSA) completed. As soon as those are in place they will schedule work session (virtual or in person) and can schedule that early October. The Commissioners requested Moss Adams to send to the Clerk of the Board the MSA and SOW to be added to their 10/4/22 Consent Agenda. Half Day work session may be needed for their first work session. The Commissioners can decide if they are virtual or in person. 11:00 a.m. —11:30 a.m. Budget and Finance Update • The Commissioners went through the August 2022 report brought in by the Auditor's Office. • Admissions Tax meeting with Sheriff/Development Services regarding event that is being held illegally in Quincy. • They reported that the County is under in expenses and revenue. The Treasurer stated the revenues will increase by the end of the year. Admissions Tax will be coming in from the Gorge. • Katie Smith, Chief Accountant reported on the Healthcare fund. May need to transfer funding from the Reserve Account towards the end of the year if expenses continue to increase. • Potential increase to the employee/employer health benefit contribution in 2023. • Make the Budget and Finance meeting / Finance Committee meeting one long hour long meeting • The two vehicles that were in the possession of Weed District 51, one has been towed and placed into the Sheriff's Work Release facility. The second truck won't start and its too old to have a key made. Does Adams County want a portion of the sale once these are sold? • ERP system is still being reviewed; contracts have been submitted to the Prosecuting Attorney. 11:30 a.m. —12:00 p.m. D Stone, Finance Committee Meeting 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion Commissioner .tones attended via Webex but had many connection issues. • Review of Consent Agenda Items • Halloween • Herr —Code Enforcement Update (DS) —defendant is considering a stipulated bench trial. • Employee Appreciation BBQ • Posting of Managed Care Organization Contracts —Renew (BV) —Dell Anderson, Executive Director stated these are proprietary contracts and would prefer that these are not posted. Make a records request if a copy is wanted. The Board agreed and these documents will not be posted online. Page 3 of 10 Grant County Commissioners Minutes Week of September 26, 2022 • Courthouse Security (CC) —Phoenix Protective Corporation called in sick and left us with no security. It was suggested to use corrections staff. • Interstate Semi Traffic on County Road in Warden /County Engineer Response • 1/10th 1% mental health tax (RJ) —should this be placed on the ballot in 2023? • Phoenix Protective Corporation Contract (TG) —Security Committee is not currently active. Consider a single point of entry again at the courthouse complex. • Signage in Spanish around courthouse (TG/CC) —Legislators that were recently visiting the campus noticed that our signs are not in multiple languages. Tom Gaines stated its not currently a requirement, that he knows of. • Electric Vehicle (EV) Charging Stations (TG) — 2023 budget? • Burn Ban extended? The BOCC said no. 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update Discussion Items Request - TAction 01. Employee Social Media FYI Only No Action 02. Leave Options for Retirees FYI Only No Action a. Long -Term (20+) b. Use of vacation bank c. Use of sick bank Comp, Benefits, Payroll, &Leave Request Action 03. Dell Anderson Compensation Direct Directed 04. Retention Compensation (22/23) Direct Directed Labor Relations: Association (ASC) I Request Action 05. YS Settlement (Standby) Authority Provided a) Accept Union Proposal; b) Implement True On -Call; c) Reassert Last Proposal Public Comment' Request Action None n/a n/a Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at 2:04 p.m. to go until 2:14 p.m. regarding Negotiations. In attendance were Commissioners Carter, Stone, and Jones (via Webex), and Kirk Eslinger and Decorah Anderson, Human Resources, Barbara J. Vasquez, Clerk of the Board, and Suhail Palacios, Juvenile Court and Youth Services. The session was continued to 2:20 p.m. Commissioner Stone closed the session at 2:20 p.m. Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at 2:26 p.m. to go until 2:36 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones (via Webex), and Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner Stone closed the session at 2:36 p.m. Page 4 of 10 Grant County Commissioners Minutes Week of September 26, 2022 3:30 p.m. — 4:00 p.m. B Hill, Public Defense Update Commissioner Stone was in person, Commissioner Jones was on Webex, and Commissioner Carter did not attend. • He has been talking to Human Resources about a position job description for his Administrative Assistant and was wondering if the Board has seen anything. They did not recall. MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their September 23, 2022 payroll. TUESDAY, SEPTEMBER 27, 2022 The session was continued at 8:30 a.m. with Commissioners Stone and Carter in attendance. Commissioner Jones attended via Webex/Phone. (There was a power spike that shutdown the hearing room kit. It was back up and running at 9:00 a.m.) 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update • Issue at the state level regarding mental health examinations and crime labs. Requested the BOCC write a letter to legislators over the concerns. 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • Prevention & Outreach: Overdose Awareness Day at the courthouse went well. • Services provided through ABPA Funding • Health Care Authority Updates — Detox Center possibly in Moses Lake; They will be receiving more funding from HCA to be used for recruitment and retention. • Psych ARNP Position — would like to offer a sign -on bonus and have an employee contract. 10:00 a.m. —10:30 a.m. T Gaines, Central Services Update • Technology Services —Budgets Due 9/30/22 • Signs at the courthouse, possibly in different languages. 10:30 a.m. —11:30 a.m. Staffing status • Seasonal changes Capital for 2023 J McKiernan, Fairgrounds Update Page 5 of 10 Grant County Commissioners Minutes Week of September 26, 2022 • Tom and I split projects from purchases: picnic tables, barn doors, maintenance vehicles (mules), bleachers, arena sand; sign on Valley Rd: approx. $350,,000.00. Flannel fest and Mora Vida • Status Tourism capital funds • Can we start to plan a major improvement with these funds? Budget—where we stand and final revenue numbers: professional services (security) was up. 11:30 a.m. —12:00 p.m. Chelan County Juvenile Presentation Emilio Iniguez, Juvenile Detention Manager and Cory Stevens, Juvenile Court Administrator came in to discuss the Chelan County Juvenile Detention Center in Wenatchee. They would like to see Grant County move from Martin Hall in Medical Lake to their facility, for Juvenile Detention. If transportation is needed, that may take a bit of time. Grant County currently has five beds that are paid for at Martin Hall. 1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update Solid Waste (15 min.), • Health Inspection Passed • Meeting with Moses Lake Regarding HB1799 • Rate Study 2022/2023 • Land Acquisition for Future Landfill • Parametrix Contract Change NO. 6 • Draft Model Compost Procurement Ordinance • Regional Compost Facility — Moses Lake; Grant County, Ecology, Moses Lake Meeting • Ecology Meeting 09.23.33 — Glass Options Public Works General Update (15 min.) • EPA Superfund Site in Grant County • Recognition Assistant County Engineer — Rob Harris • Employee Recognition: • Anna Sangster — 36 Years • Karen Maedke • Dan Brekhus • Bryan Rushton • Draft ILA with Port of Royal Public Works Engineering/Roads (15 min.) • 22.094 Request to Approve Annual REET-1 Funding Meeting with The Environmental Protection Agency (EPA). Sam Castro will draft a letter to send out to them. Page 6 of 10 Grant County Commissioners Minutes Week of September 26, 2022 2:00 p.m. -3:00 p.m. Commissioner's Meeting o Call to order o Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None o Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the agenda as presented. The motion passed unanimously. o Correspondence (ie. Emails that have come in that need response, letters of support etc.) o RJ: Port of Warden — letter of support request o Commissioners Roundtable—Miscellaneous Discussion o CC: Komaki City Japan student exchange /Bridges International is requesting funding in the amount of $6,000.00 o SIP Fund 133: Janice is asking for budget information from Commissioner Carter o Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Commissioner Jones requested to hold item 5 until the 10/3 Consent Agenda. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the consent agenda, holding item 5 until the 10/4/22 Consent Agenda. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (In the amount of $737,077.61) 2. Cash transfer request in the amount of $78,476.40 from the American Rescue Plan Act (ARPA) Fiscal Recovery Fund #191.001.00.0000.597000010 to New Hope Fund #128.167.00.0000.397000000 for the 2022 ARPA for January through August 2022 Expenditures. COMMISSIONER'S OFFICE 3. Invoices 4. Appointment letter for Valli Millard to the Grant County LEOFF Disability Board. Term will be September 27, 2022 through February 28, 2023. 5. Reappointment letter for Lorna Callahan to the Fair Advisory Committee for another 3 -year term effective October 1, 2022 through September 30, 2025. (Item being held until the 10/4/22 Consent Agenda) 6. Resolution No. 22 -093 -CC authorizing the execution of interagency agreement (interlocal agreement) between Washington State Administrative Office of the Courts and Grant County Juvenile Court for the Support of CASA Programs, interlocal signed by the board on August 11, 2022. 7. Agreement amending Washington State Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 Grant No. 21-4619C-108, subrecipient agreement between Grant County and Housing Authority of Grant County signed the 2nd day of November, 2021 and amended April 5, 2022. Amendment increases payable amount, to the subrecipient by $466,181.00 for a new total amount of $13,209,413.88. Page 7 of 10 Grant County Commissioners Minutes Week of September 26, 2022 8. Agreement amending Washington State Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 Grant No. 21-4619C-108, subrecipient agreement between Grant County and Opportunities Industrialization Center (OIC) signed the 9t" day of November, 2021 and Amended on May 3, 2022. Amendment increasing payable amount to the subrecipient by $45,326.00 for a new total amount of $675,861.53. 9. Resolution No. 22 -091 -CC in the matter of amending resolution No. 22 -062 -CC, reorganizing the Grant County Board of Health and adding language regarding vacancies and absences (originally signed August 2, 2022, this is a resolution number correction). 10. Resolution No. 22 -092 -CC in the matter of amending resolution No. 22 -091 -CC and reorganizing the Grant County Board of Health: seat #8 for the American Indian Health Commission. 11. Fire District #14, Electric City request to purchase a new rapid attach brush truck and equipment in the amount of $100,000.00 from their designated American Rescue Plan Act (ABPA) funding. 12. Resolution No. 22 -094 -CC authorizing the execution of the interlocal agreement between Grant County and the City of Quincy for the provision of court services within the Municipal Department of the District Court, interlocal signed by the board on August 09, 2022. 13. Letter of service for Hank Wiebe for his service on the Grant County Mosquito Control Board, District #2. 14. Reimbursement No. 29, request No. 10 from Opportunities Industrialization Center (OIC) on the Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 Grant No. 21-4619C-108 in the amount of $13,529.82 for August 2022 expenses. 15. Amendment to the Veterans Assistance Fund Policies and Procedures. 16. Reimbursement No. 161 request No. 16 from Opportunities Industrialization Center (OIC) on the Department of Commerce CDBG CV1 Grant No. 20-622C-111 in the amount of $3,543.41 for July 2022 expenses. PHRI IC' wnRKS 17. Authorization to call for bids for Dodson Road Overlay Phase 2, Phase 3, and Phase 4, CRP 22-01. Bid opening will be October 25, 2022, at 1:00 p.m. at Public Works. 18. Title VI Accomplishments and Goals Report to the Washington State Department of Transportation. 1 sol3011:VITA 19. Amendment #17 to Beacon Facility Agreement with Beacon Health Options, Inc. The amendment is effective July 1, 2022. 20. Agreement for Provision of Services By and Between Beacon Health Options, Inc. and Grant County to reimburse for rental assistance, operations costs, and administrative costs. Agreement term is July 1, 2022 through June 30, 2023. TECHNOLOGY SERVICES 21. Purchase order No. 435 in the amount of $26,093.95 to Ednetics for the annual renewal Webex 22-23. 22. Purchase order No. 436 in the amount of $5,,420.00 to Ednetics for the Enterprise IP camera license as well as camera purchase. Page 8 of 10 Grant County Commissioners Minutes Week of September 26, 2022 23. Purchase order No. 437 in the amount of $11,566.28 to Ednetics for Enterprise IP camera license and camera purchase. 24. Purchase order No. 438 in the amount of $7,867.50 to CDWG for 8 HPE Midline hard drives. o Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) o Adjournment 3:15 p.m. — 3:45 p.m. Open Record Public Hearing, Application to Vacate the entire Franz Short Plat, Replat #1 The Commissioners held an Open Record Public Hearing to consider vacating the entire subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor Parcel Numbers 31-2252-000, 31-2253-000, 31-2254-000, 31-2255-000 and the included dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490 and RCW 58.17.2121 as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC (agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1 and included dedicated Road, Lot 2 and 3, Franz Short Plat, in the South half of the Northwest quarter of Section 32, Township 19 North, Range 29 East, W.M. Gil Alvarado, GAJ Planning LLC is the representative for the Terteling Group and is the parent company of Western States Equipment. They represent the Agri -Service in Moses Lake. They would like to vacate the entire plat and all right of way. In order to build a new right of way, they had to reach out to the neighbor and they will need to move a road to the east. They have an agreement with one of the adjoining landowners and they have filed a construction and terminate easement, which has been recorded with the Auditor's Office. Bogaard Enterprises owns parcel no. 180261001. Dave Bren, County Engineer, wanted to see if the Board can get a letter of assurance from the property owners that they understand / copy of the written agreement. Commissioner Carter expressed her concern of the possibility of land locking one of the property owners. There is an agreement between the Tertling Group and the Bogaards for the road. Need before the next hearing: recorded agreement and the purchase and sale agreement between the Tertling Group and the Bogaards. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to continue the hearing until October 4, 2022 at 3:10 p.m. The motion passed unanimously. 4:00 p.m. — 4:50 p.m. Water & Sewer Discussion for the New Jail Bruce Reim, Mayor, City of Ephrata Bill Sangster, Public Works Director Tom Gaines, Central Services Director Page 9 of 10 Grant County Commissioners Minutes Week of September 26, 2022 Kevin Schmidt, Facilities and Maintenance Manager Ron Sell, Community Development Director Jim Cook, Assistant Development Services Director Chris Young, Development Services Director Leslie Trachsler, Ephrata City Clerk Danny Stone Cindy Carter and Rob Jones (via Webex) Kevin McCrae (call in user) Call-in user Crystal from Perkins Coie Capacity and Concurrency is the main concern by the City of Ephrata. Rachel from SCJ is their land use specialist. The City received the Comprehensive Plan Amendment application from the County on the new jail property. Long range City plans: Keeping their options open. Sewer and water are a necessity for the area. Discussion ensued about sewer systems. Tom Gaines reiterated that the County wants this to work well with the City. 5:30 p.m. — 7:00 p.m. D Stone, SkillSource Workforce Board Meeting 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting 7:00 p.m. -8:00 p.m. RJones,. Warden City Council Meeting WEDNESDAY, SEPTEMBER 28, 2022 D Stone, Out C Carter at WRCIP Board Retreat/Budget Meeting (Northern Quest Casino, Spokane) 8:00 a.m. — 9:30 a.m. R Jones, Bi -Weekly Jail Design Meeting (Did not attend) 8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING 10:00 a.m. —11:00 a.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Steering Committee Meeting (Could not sign in) 11:00 a.m. —12:00 p.m. R Jones, Homelessness in Grant County Interview with City of Moses Lake (Rescheduled) 12:00 p.m. —1:00 p.m. Grant County CHI Meeting Page 10 of 10 Grant County Commissioners Minutes Week of September 26,, 2022 THURSDAY, SEPTEMBER 29, 2022 C Carter at WRCIP Board Retreat/Budget Meeting (Northern Quest Casino, Spokane) 8:00 a.m.-6:00 p.m. D Stone,, Water Training 101 — Module E — Basin Project Tours FRIDAY, SEPTEMBER 30, 2022 C Carter at WRCIP Board Retreat/Budget Meeting (Northern Quest Casino, Spokane) 10:00 a.m. —11:00 a.m. TECHNOLOGY SERVICES- HEARING ROOM SCREEN TRAINING 11:00 a.m. — 2:00 p.m. D Stone, Eastern Washington Council of Governments (EWCOG) SATURDAY, OCTOBER 1, 2022 5:00 p.m. — 7:00 p.m. D Stone at Fair Volunteer Appreciation Dinner (Fairgrounds) Signed this day of ell ,2022. ttest: arb ra J. Vas cib Z'J. CM ler, of the Bo 4'd A D OF COUNTACOM I S rji(at count , ?KiAn DaDny E. Stone,, Chair Rb[flftes, h$i­r,0 1b, Cindy Carte :Member