HomeMy WebLinkAboutAgreements/Contracts - Juvenile2-
K21-093
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COUNTY
DCYF
101WA rWk rNN NOW
rKUUKAM AUKttMENT
Agreement Number
Consolidated Contract
2163-22119
This Program Agreement is by and between the State of Washington ----
--- Administration or Division
Department
of Social and Health Services (DCYF) and the County identified
Agreement Number
below, and is issued in conjunction with a County and DCYF Agreement On
General Terms and Conditions, which is incorporated by reference.
County Agreement Number
DCYF ADMINISTRATION b_CYF DIVISION DCYF INDEX NUMBER
---- CCS CONTRACT CODE
Department of Children, Youth, Children, Youth and 1221
2072CS-63
and Families Families
DCYF CONTACT NAME AND TITLE DCYF CONTACT ADDRESS
Karena McGovern 1115 Washington St SE
Contract Specialist
--
----- ---- I - 0 U111.01 VVtA 00001
COUNTY UNIFORM BUS -I-NESS IDENTIFIER ----- --'(UBI) COUNTY CONTACT ---- N ----- AME L - ----
132-001-884 uhail Palacios
COUNTY CONTACT TELEPHONE COUNTY CONTACT FAX COUNTY CONTACT E-MAIL
50,9 754-5690 509) 754-5797
sE,alacios(@.,qrantcountVwa.2ov
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES - ---------- -
AGREEMENT? OF THIS PROGRAM CFD7"NUMBERS
No
PROGRAM AGREEMENT TART DATE PROGRAM AGREE M -E ... N—T END BATE MAXIM - U -M PROGRAM AGREEMENT _---- AMOUNT
07/01/2021 06130/2023 See Exhibits
EXHIBITS. When the box below is marked with anR._
, the followin
into this County Program Agreement: g Exhibits are attached and are incorporated
0 Exhibits (specify): E Exhibit A: Consolidated Contract Term, Reimbursement Procedures, and Program
-Responsibilities; Z Exhibit 13: Juvenile Court Block Grant; Exhibit C: Detention Services
The terms and conditions of this Contract are an inte _'tion and representation of the entireand
exclusive
gra, e final
ex u ive
und ' erstanding between- the parties su-perseding and 'merging all previous agreem, ents, writings, and c u ic
n o
mm n ations, ora
or othe c oral
rwlise, regarding the subject matter of this Contract. The parties signing below represent that they have read and
understand this Contract, 788 d have' the authority to execute this Contract. This Contract shall be binding on DCYF only
.
0 i-gnature byDC)--,-.
60U TY GN TUR r_f S} ---------
— ------ -----
PRINTED NAME (S) AND TITLE(
S) DATE (S) SIGNED
Cindy Carter, BOCC Chair
DCYF SIGNATUkJ�__------------ PRINTED NAME AND TITLE DATE SIG - NE_D_
M 44 Karena McGovern Contract Specialist 7/6/2021
IE -H' V D
Department of Children, Youth, and Families
41
2072CS County Consolidated Program Agreement 6-20-2019 1
2
J -
A NIT C 0 IF't C 0!,vji M jlrz S C,
1. Definitions
The words and phrases listed below, as used in this Contract, shall each have the following definitions:
a. "Contractor" means the County.
b. "DCYF" means the Department of Children, Youth, and Families.
c. "Emergency Health Care" means care, services, and supplies for an acute or unexpected nexpected health
need that requires immediate evaluation or treatment by a health careractitioner.
p .
d. "JR means the Juvenile Rehabilitation which is under the DCYF.
e. "JR Bulletins/Policies" means the JR Administrative Policies, which direct JR expectations.
f. "Limited Access" means supervised access to a juvenile(s)that is the resulfiul of the person's
regularly arly scheduled activities or work duties.
g. "Regular Access" means unsupervised access to a juvenile(s), for more than a 'time nominal amount of
that is the result of the person's regularly scheduled activities or work duties.
2. Background checks
a. This requirement applies to any employees, volunteers and subcontractors who may have
unsupervised access to children served under this Contract.
b. In accordance with Chapters 388-700 WAC (JR -Practices & Procedures .
an ), 72 05 RCW (Children &
Youth Services), d by the terms of this Contract, Contractor and each of its employees,
subcontractors, and/or volunteers who may will h
y or have regular access to any client/juvenile must
be cleared through a JR approved criminal history and background check. In addition,
subcontractors, g on, Contractor,
each of their employees,
bcontractors, and/or volunteers, who may or will have limited access to
any client/juvenile, may be required to be cleared through a JR approved criminal
background check. pp history and
C. By execution of this Contract, Contractor affirms that Contractor, each of its employees,
subcontractors, and/or volunteers, who may or will have regular access have not been convicted of
any of the following:
(1) Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act -Definitions) and
9A.44.130 RCW (Sex Offenses);
(2) Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in the
custody of or under the jurisdiction of JR; or
(3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act -Definitions).
d. Contractor must require that current employees, volunteers, and contracted service providers who
are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the
above offenses. The report must be made to the person's supervisor within seven (7) days of
conviction and any person who have reported a guilty plea or conviction for one or more of these
offenses must not have regular access to any offender. Contractor shall also document
background checks/criminal history clearances for monitoring purposes.
3. Sexual Misconduct
a. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct b state employees,
that when the Secreta has reasonable y contractors) states
Secretary sonable cause to believe that sexual intercourse or sexual contact
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
between the employee of a Contractor and an offender has occurred, the Secreta s '
employee of a Contractor to Secretary .hall require the
be Immediately removed from any employment position which would
permit the employee to have any access to any offender.
b. By execution of this Contract, Contractor affirms that Contractor, each of its employees,
subcontractors, and/or volunteers are knowledgeablep gees,
about the requirements of 13.40.570 RCW
(Sexual misconduct by state employees, contractors) and of the crimes included in 9A.44 RCW (Sex
Offenses).
c. In addition, the Secretary shall disqualify for employment with a Contractor in an position
access to an offender, any person: Y p tion with
(1) Who is found by the department, based on a preponderance of the evidence to
have had
sexual intercourse or sexual contact with the offender; or
(2) Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) when the victim was an
offender
d. If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must
demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees,
volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender.
The Contract shall not be renewed unless the Secretary determines significant progress has been
made.
4. Subcontractor
If the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractor
must notify JR in writing and maintain sufficient documentation to verifythat the subcontractors tors meet all
the requirements under this Contract. In no event shall the existence of a subcontract release or
reduce the liability of the County for any breach of performance.
5. Monitoring
The County shall assist the JR to perform reviews of sites where services are delivered at regular
intervals using agreed upon forms and methods.
6. Billing and Payment
a. If reports required under this Contract are delinquent, DCYF, JR may stop payment t
Y p p y o the
Contractor until such required reports are submitted to JR.
b. The Contractor agrees to accept this payment as total and complete remuneration f '
p or services
provided to offenders under this agreement. This does not preclude the Contractor from'
seeking
other funding sources. No indirect costs are allowed.
c. The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, and
local funds otherwise expended for the services provided under this agreement.
d. Under no circumstance shall the Contractor bill twice for the same services.
e. The Contractor shall maintain backup documentation of all costs billed under this contract.
f. If the Contractor bills and is paid fees for services that JR later finds were either 1
not delivered or
2) not delivered in accordance with this contract or contract attachments JR shall recover fees and
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
the Contractor shall fully cooperate.
7. Compliance with JR Policies and Standards
a. In addition to the governing Federal and State laws and regulations, the
g � Contractor shall comply
with all DCYF and JR Rules
and Policies as applicable to the services provided.
b. In case of conflict or inconsistency between the aforementioned the higher s
shall prevail. � g standard of compliance
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
EXHIBIT A
Consolidated Contract Term, Reimbursement Procedures, and Program Responsibilities
1. Purpose
The purpose of this Agreement is to fund and support the program services described din the attached
Statements of Work. The contract term begins July 1, 2021 and expires June 30 20
p 23.
2. Funding
As of July 1, 2021 the rates paid to the County will be the rate calculated for State Fiscal Year (SFY)
2022-2023.
If by July 1, 2021 the County does not have a completed written application for funding ng approved by JR
and signed by both parties, JR will temporarily reimburse the count according to the r
State Fiscal Year Consolidated Co y g rates from the
Contract 2020-2021 (DCYF No. 1963-59047) until September 1, 2021
to provide for continuity of services.
Once the County's application is signed and approved, the SFY 2022-2023 funding rate shall apply
retroactively to July 1, 2021 and the County is responsible for adjustingits expenditures d
agreement term to account p during the
remainder of thea
g Dunt for any discrepancies.
If the County has not properly accounted for the difference between the two rates b '
y April 30, 2022, JR
may adjust the amount reimbursed to the County for the final two months of thea agreement
for these discrepancies. g t to account
3. Statements of Work
As of July 1, 2021, the County is responsible for adhering to the Statements of Work
described in the
Exhibit B: Statement of Work— Juvenile Court Block Grant.
If by July 1, 2021 the County does not have a completed written application for funding ng approved by JR
and signed by both parties, the statements of work from the State Fiscal Year Consolidated
No. 1963-59047 Contract
2020-2021(DCYF ) shall apply to all work performed under agreement until 1, 2021 to provide for continuity of services.
Once the County's application is signed and approved, the County shall be responsible ble for providing
services in accordance with the SFY 2022-2023 Statements of Work from that date forward.
4. Late Applications
If the County does not have a completed written application for fundingapproved b '
September 1 2 pp y JR and signed by
both parties b
Y p 021, JR may discontinue reimbursement until the application is
completed and approved.
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
STATEMENT OF WORK
Juvenile Court Block Grant
1. Purpose
EXHIBIT B
As mandated by the Washington State Legislature, the purpose of this contract is tor '
p Ovide funding to
County Juvenile Courts throughout the State of Washington to support Block Grant
pp programs for
juvenile offenders. These programs include, but are not limited to the following:
g
• Consolidated Juvenile Services At -Risk (CJS);
• Special Sex Offender Disposition Alternative (SSODA);
• Chemical Dependency and Mental Health Disposition Alternative (CDMHDA);
• Suspended Disposition Alternative (SDA),
• Community Juvenile Accountability Act (CJAA)/Evidence Based Programs (CJAA); and
• Promising Programs.
Program descriptions and requirements are outlined in the Block Grant Contract SFY
2022/23
Application, Budget, and Monitoring Instructions provided by the Juvenile Rehabilitation (JR).
2. General Requirements
The County Juvenile Court shall:
a. Provide projects and services in compliance with the County's Block Grant Contract
SFY 2022/23
Application, Budget, and Monitoring Instructions (herein referred to as the "Application")
County's A roved Response(hereinand the
ppp referred to as the "Application Response").
b. Administer the Washington State Juvenile Court Prescreen Assessment or full Risk Assessment to
all youth on probation supervision in accordance with the timelines specified in the County's
Application Response.
p
c. Administer a Washington State Juvenile Court Risk Assessment to allouth who are
rescreen assess Y moderate to
high risk on the
p assessment, and a reassessment to all moderate to high risk youth at
the end of probation, in accordance with the timeline specified in the County's Application
Response. Y pp anon
d. Establish programs designed to impact the outcomes statewide by:
Y
(1) Decreasing recidivism;
(2) Decreasing commitments to the JR; and
(3) Maintaining or increasing the number of committable youth receiving services in their
community.
e. Upon JR's request, the County Juvenile Court shall provide JR and the Washington 9 State Institute
of Public Policy (WSIPp), with statistical risk assessment data necessaryto determine program
impacts on the statewide outcomes a
s agreed upon between JR and the County Juvenile Court.
f. Consistent with RCW, the County Juvenile Courts will provide JR with information necessary for the
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019 _
JR to provide oversight of the County Juvenile Court Block Grant, consistent with the
responsibilities and duties of JR.
g. The County Juvenile Court shall comply with all applicable local, state, and federal licensing and
accreditation requirements and standards necessary in the performance of this Contract.
h. When licensing or other statutory requirements differ from contract requirements, the County
yJuvenile Court shall meet whichever requirement imposes the higher standard. Any variance
from
licensing requirements shall require a licensing waiver.
3. Supervision and Programs
All supervision and program services performed by the County Juvenile Court under the terms of this
Agreement shall be in conformance with the County's Application and the County's Application
Y pp n
Response. The County shall provide all services in compliance with applicable RCW WAC, ,and
Appellate case law for the following programs within available resources:
a. Consolidated Juvenile Services (CJS) At -Risk Programs - The Count Juvenile Court shall
Y provide
services pursuant to RCW 13.06, Chapter 388-710 WAC.
b. Special Sex Offender Disposition Alternative (SSODA) - The County Juvenile Court shall provide
services pursuant to RCW 13.40.162 and the following standards:
(1) In a timely manner, pursuant to RCW 4.24.550, provide local law enforcement officials
with all
relevant information about offenders placed on the SSODA program. Additionally,for the
purpose of risk level classification provide Juvenile Rehabilitation
p enile Rehabilitation with all relevant information
for the End of Sentence Review Juvenile Subcommittee in accordance with RCW 72-09.345 for
youth adjudicated for any registerable sex offense. This includes SSODA offenses and an
other sex offenses that require registration. The Juvenile Y
g Risk Level Classification Process and
Contact Information is hereby incorporated by reference.
(2) Provide a combination of services identified in the Sex Offender Treatment Provider
assessment and the Washington State Juvenile Court Risk Assessment, deemed most effective
to decrease recidivism, increase youth protective factors, and decrease youth risk factors.
Specifics of family,group, or individual
g p, al sessions shall be identified in the provider treatment plan
provided during assessment and shall be updated quarterly Document in the case record
reductions in the levels of supervision and support for such reductions.
c. Chemical Dependency and Mental Health Disposition Alternative (CDMHDA)
(1) The county shall provide services pursuant to RCW 13.40.165 and the following standards:
(a) Utilize a Division of Behavioral Health and Recovery (DBHR) approved chemical
dependency assessment as detailed in Attachment A of the County's Application;
(b) Include family service strategies and components; and
(c) Include random urinalysis testing.
(2) Courts may utilize deferred or stipulated order of continuance with CDMHDA eligible youth.
d. Suspended Disposition Alternative (SDA) Services
(1) The County shall provide services pursuant to RCW 13.40.0357.
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
e. Community Juvenile Accountability Act/Evidence Based Programs (CJAA)
The County will comply with the statewide Evidence Based QualityAssurance Ian
following program standards:
plans the
(1) For Functional Family Therapy (FFT):
(a) General precepts/practices contained in FFT, Inc. Initial 3 -Day g, Trainin °
(b) Assess ment/Reporting Standards contained in FFT, LLC. 1 -Day Systems Training;
(c) Clinical feedback from FFT, LLC in on-going consultation and site visits;
(d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going
consultation and site visits; and
(e) Precepts/practices of FFT contained in Blueprints for Violence Prevention.
(2) For Multi -Systemic Therapy (MST):
(a) Precepts/practices of MST contained in Blueprints for Violence Prevention; and
(b) General precepts/practices contained in training, consultation, and clinical oversight as
provided by the University of Washington.
(3) For Coordination of Services (COS):
(a) General precepts and practices contained in the COS Statewide Manual.
(b) Feedback from designated COS statewide Quality Assurance Specialist in on-going
consultation and site visits.
(4) Family Integrated Transitions (FIT):
(a) Precepts/practices of FIT contained in University of Manual; Washington Program M °
g g and
(b) General precepts/practices contained in training, consultation and clinical oversight as
provided by the University of Washington.
(c) Clinical guidance as supplied by the University of Washington.
(5) Employment Education and Training (EET):
(a) General precepts and practices contained in the EET Statewide Manual.
(b) Feedback from designated EET statewide Quality Assurance Specialist in on-going
consultation and site visits.
f. Promising Programs
County Juvenile Courts may utilize their funding to implement a Promising Pro ed b t g r gam when they have
met the criteria developed y he Washington State Institute for Public Policy and approved b the
CJAA Advisory Committee. y
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019 8
4. Performance -Based Contracting Implementation
DCYF is strategically implementing quality and outcome performance measures in contracts that
provide services to children and families as required by House Bill 1661. Theur ose of this change p p Is
to help achieve DCYF's long-term outcome goals, with a focus on buildingpartnerships, using p p g d ata to
learn and improve, and advancing racial equity.
a. DCYF Outcome Goals supported by Juvenile Courts' EBPs include:
(1) Parents and caregivers are supported to meet the needs of children and youth;
(2) Youth school engagement;
(3) High school graduation; and
(4) Youth mental/behavioral health.
b. Quality Measures
The quality measures below only apply to Juvenile Court EBPs, which are described in Exhibit blt B.
Statement of Work - Juvenile Block Grant. The Contractor shall participate in ongoing reporting,
p g g p ng,
monitoring, and discussion with DCYF for the following quality measures: Pro ram Starts
� g )
Program Starts
5. Consideration
a. The maximum consideration for this agreement is identified in the "County Juvenile Court Pass
through Distribution SFY 2022/23", hereby incorporated by reference.
A revenue sharing process shall be made available during the latter part of the fiscal year for
all
counties participating in the Block Grant, provided funding is available or unless otherwise agreed
upon by the JR and the Juvenile Court Adminlstratorsg d
.
The full list of priorities for revenue sharing will be provided by the JR and developed in
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
collaboration with the County Juvenile Courts. The County Juvenile Court shall submit
"Revenue Sharing Requests/Returns Form" to their respective Regional Administrators
.15th or as agreed u g tors no later
than May g upon by the JR and Juvenile Court Administrators.
Late submittals shall not be considered. Revenue sharing increases and decreases
will be
awarded by distribution of an updated "County Juvenile Court Pass through Distribution
g SFY
2022/23". The total maximum consideration for this contract may increase or decrease, depending
on the results of revenue sharing distributions and changes in appropriations
pp
g priations as directed by the
legislature.
b. The Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) reimbursement
rates for treatment shall be based on the approved Managed Care Organization (MCO)
reimbursement rates for treatment. The Juvenile Rehabilitation suggests that the courts request and
receive a copy of the approved MCO reimbursement rates for treatment.
c. The County Juvenile Courts shall not be reimbursed for youth placed on consecutive'
or combined
CDMHDA sentences that exceed 12 months active supervision. UNLESS the offense date of an
additional CDMHDA sentence occurs after the termination date of the preceding CDMHDA OR the youth begins as a CDMHDA Local Sanction and then
is sentenced to CDMHDA
Committable for a new offense.
6. Billing and Payment
a. Monthly invoices (A-19) are to be submitted to JR each month for servicesrovided.
for in p JR retains the
right to withhold
payment complete or delinquent reimbursement packages. Invoices shall
include the following documents provided by the JR and completed by Y the County:
(1) Required sentencing worksheets and Disposition Orders for SSODA CDMHDA
Committable youth;
,and SDA
(2) Monthly Program Updates for each Evidence Based Program and Promising Program;
(3) Roster Reports for local sanction and committable youth for all Disposition Alternatives, and
(4) Monthly Business Intelligence Tool (BIT) Summary Report for evidence -based programs.
b. The County Juvenile Court may utilize their funding to implement a Promising Program when they
have met the criteria developed by the Washington State Institute for Public Policy and approved by
the CJAA Advisory Committee.
c. Costs related to risk assessment may be billed in the formula of three3 () hours of the provider's
time for each moderate to high-risk youth assigned to a probation caseload. Reassessment
are not billable. Risk Assessment costs will b ' costs
e billed separately.
d. Costs incurred for direct treatment services may be billed forouth residing out of
on a SSODA CDMHDA or SDA.y g state whom are
e. Costs incurred for supervision of youth on a SSODA, CDMHDA, or SDA may be bill
times spent providing supervision Y ed for the actual
p p g p on at the rate of the probation counselor providing the supervision.
f. Detention costs, for up to 30 days per period of confinement and consistent with
RCW 13.40.2001
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019 10
for SSODA, CDMHDA, and SDA committable offenders will be reimbursed at a
that charged to other courts purchasing urcha ' beds.rate no higher than
g. For SSODA, CDMHDA, and SDA programs, the County shall be eligible for reimbursement
to 14 d g mbursemenfi for
supervision costs for u
p days following a youth being placed on absconder status and a
warrant being issued. Program payment will be reinstated when theouth is apprehended.
Y pp ended.
h. Reimbursement for SSODA expenses may be for up to twoou a . earsIf
Y youth is extended beyond
two years, the juvenile court must provide JR with a court order documentingthe
extension. The
court may continue to be reimbursed for SSODA expenses throughout the extension.
i. For CDMHDA programs, a chemical dependency inpatient treatment provider
for services u to 72 hours f p shall be reimbursed
p following discharge, if a committable youth has been discharged from a
subcontracted inpatient facility on a temporary basis and is g
p rY expected to return, and/or if a
committable youth has left the program against clinical advice and the bed is being held for
readmission.
j. For CDMHDA programs, in the event of a revocation, the Count shall be eligible '
for treatment services until Y Bible for reimbursement
the youth is committed to JR.
k. For CDMHDA programs, the County shall be eligible for reimbursement in
the event of a new
offense for up to 14 days from arrest. Payment is reinstated when theouth is
active CDMHDA status. Y placed back to
I. Reimbursement for administrative and equipment costs shall not exceed 15°/° of the original annual
allotment. Administrative costs shall remain with the agency providing services paid under this
contract, include discrete, assignable activities, and cost necessary for overall man
support of a program.
agement and
m. The County must maintain backup documentation of all costs billed under this Block Grant Contract
and provide this information as requested by the JR.
7. Racial and Ethnic Disparity Reporting
a. Juvenile Courts shall continue to build on work to address Racial and Ethnic Disparities
relates to RCW 13.06.050. This RC counties
(RED} as it
W applies to conditions for counties to receive state funds and
includes a requirement to annually review and analyze racial disproportionality informat'
on.
b. Juvenile Courts shall review their own data and processes to see if barriers
are present regarding
equity in access to juvenile court services. Juvenile Courts will identifyareas in n
improvement. The will then create need of
Y and implement an action -oriented plan to include strategies that
will result in measurable improvements of the identified inequitiesg
in the Response to Application.
8. Items Incorporated by Reference
a. County Juvenile Court Pass through Distribution SFY 2022/23
b. Block Grant Contract SFY 2022/23 Application, Budget, and MonitoringInstructions structions and the
County's Approved Application Response;
C. Consolidated Juvenile Services Programs: Chapter 388-710 WAC;
d. RCW's 13.06:13.40.162; 13.40.165; 70.96A.520; 13.40.500•
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
U
e. Juvenile Offender SentencingStandards (13.40.0357); and
f. Evidence -Based Public Policy Options to Reduce Future Prison Construction (October 2006).
g. Juvenile Risk Level Classification Process and Contact Information
9. JR Program Contact Information
The primary program contact for Juvenile Court Block Grant for DCYF shall be:
Cory Redman
Juvenile Court Programs Administrator
Juvenile Rehabilitation
1115 Washington St. SE 98504-4570
360.902-8079
,gm. red manadcvf.wa. qov
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019
12
STATEMENT OF WORK
Detention Services
1. Purpose
EXHIBIT C
To provide secure detention services to youth pending transportation to a JR residential facility that are:
1) state committed; 2) parole revoked; or 3) community facility transfers.
2. Contractor Obligations
a. The Contractor shall provide secure detention center services including care ,,custody, supervision,
education, and recreation to the following JR youth while in detention:
(1) For youth who are committed to the State, the Contractor shall:
(a) Make direct contact with the JR designated staff of commitment; and
(b) Provide and make available to JR with the following information for each youth committed to
JR:
L Court Order
ii. Complete Sentencing Worksheet
iii. Contact Information for Youth's Parents/Guardian
(c) Detention stays become billable upon notification and receipt of the above documentation by
JR (except when information -'is received after 4:00 pm on a Friday).
(2) Make available the following information for each youth committed to JR:
(a) Information to the 'Court on the Offense
(b) Police Reports on the Offense
(c) Victim Witness Interviews (when completed for sex offenders)
(d) Previous Reports to the Court (if available)
(e) Incidents Reports from Current Detention Stays (if applicable)
(f) Other Social File Materials (e.g., mental health reports, school information, etc.)
(3) For youth who are on parole revocation or, if applicable, a community facility transfer due to
threats of health or safety of others.
3. Consideration
The Contractor shall be reimbursed at the rate of $120.00 per per day, youth for detention Y p Y ton services.
The Contractor shall be guaranteed the first day of detention services.
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019 13
a. For youth who are committed to the State, Billable days will be those days that the youth spends
the night in the detention facility providing:
y
(1) JR staff is notified and receives the required information identified in 2. a.(2)abovend u on r a and shall
p release of the youth to a JR staff's custody; and
(2) Notification and receipt of required information received prior to 4:00 pm on a Friday is billable.
(3) However, notification and receipt of required information received after 4:00 pm Friday through
the weekend is not billable until the following Monday (excluding holidays).
b. For youth who are on parole revocation or a community facility transfers due to threats to health or
safety of others, Billable days will be those days that the youth spends the night in the detention
facility.
c. Medical Cost of JR Detained Youth
(1) In addition to the per day bed rate, JR shall be responsible for medical costs other
than the
routine medical attention provided in detention incurred by the County. Except for emergency
Y p
health care JR shall not pay for non -routine medical care unless the Count obtainspre-
approval
from JR that the care is necessary.
Y
(2) JR shall be responsible for any security costs for correctional staff required to safely transport
and supervise the juvenile to necessary and approved off-site health care for further treatment.
The County will coordinate with JR if a health care stay exceeds 24 -hours so JR can
make
arrangements for ongoing security and custody.
4. Payment and Billing
The Contractor shall submit monthly A-19 Invoice Vouchers with supporting documentation on to the JR
Regional Office each month for services provided, which shall include:
a. Name of youth,
b. Date of admission to detention,
c. Date and time of release from detention, and
d. Number of billable days.
Department of Children, Youth, and Families
2072CS County Consolidated Program Agreement 6-20-2019 14
ate 202.1
SLIA�EllaC ios, JUVenfle Court Administrator
ATT E T:
Barb ra sq
Vauez, C
Clez..'-df the Board
[IF APPLICABLE:]
Approved as to form:
Date
2021
Rebekah Kay'l4r--
%A A #53257
Civil Deputy Prosecuting .ttome
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Dan tone, -.Vice-Chair
ember