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Home My WebLink AboutGrant Related - BOCC (002)MIX F.--Ious I*ng Author *1 . Ly Of Grant County www.hagc.net June 7, 2021 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 •Fax: (509) 76211!2202 Toll Free: (800) 747-9202,o TTY (800) 833-6388 S Dated this day of r 20 I Board of County C'm issioners Grant C otinty. Washington r.ove D jMPP Abstain Dist #1 1)ost # list #I Dist #2 #?Dist #2 Dist #3 Dist #3 Dist #3 - Please consider this letter and attached documentation the Housing Authority's claim for draw #9 for May, 202., for the Eviction Rent Assistance Program, I certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-45140^108, in the amount of $32,088,28 is a true and accurate repart'and that all reported expenditures are properly chargeable to the ERAP grant. Sincerely, cc-t;�-L CK,., I t4-ov Christopher A. Sutherland Financial Director 4 1 i 9r•-)��Y.•L I; F,{T�.0 � 4: �;..�� fl(.s:J'" - t' Yi.I . t� . 7 202.1 Z� 11 5 '1 ® The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental ® disability, or familial status, The HousingAuthority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request, so that they may fully access and utilize the housing programs and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Rousing Authority, Grantee Name: Lead Grantee List Sub Grantee Names Below ,Report Month/Year: MAY 2021 HOUSING AUTHORITY OF GRANT COUNTY $0.00 $0.00 Total $0.00 $0.00 Total $0.00 $0.00 Invoice Total: $32,088.28 ERAP 'Voucher Detail Worksheet Grantee Name: 1Lead Grantee LlstSub Grantee Names Below Total Report Month/Year: MAY 2021 BUDGET GRANTCO. COUNTY TOTAL OF BALANCE Sep-20 Oct-20 Nov-20 DecL20 Jan 21 Feb--21 Mar-21 Apr-21 May-21 Jun 21 DRAWS REMAINING AMi , � ' T $0. 0.00 $7.500.00 0.00 $o.00 $O.00 .$.$ $0.OD $0.00 $0.00 $3,066.77 $792-29 $5,001.00 $34,645.05 $72,410.95 % 7 5!!T�T:K $ 4ZO,52 2.0p $3,640.49 $21,953-93 $:LO,02 748 $5,117.67 $22,CDO.36 $92,384.03 $202i669.49 $576,647.66 $58,607.35. $48,613-45 $35593-00 $103,2125.66 $31,296.00 $1,170,986.47 $249,53S-53 $0.00 $1,540,078.00 $0-CO ## # Invoice To $1,540,078.00 $25,592.32 $102,4-U.51 $207,787.16 $588,648.02 $S8,607.3S $56,111-45 $35,593.00 $106,292.43 $32,088.28 $0.00 $1,213,131-52 $326,946-48 Total Grant County/GCHA Contract # 21-4611tC-1 08�E RAP) Submitted to GC by: Q HAGC cfi=C�7�. M� # Date: C, I - 5, � . 40 �?, Request for Reimbursement No. #9 IIIIIII 111!! 11 State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 T91 mill MM Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required? X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? _X Allocable to the program? (Le., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) Based on actual costs, not budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose,: in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X_ Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). Not included as both a direct billing and as a component of indirect costs? X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X_ Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X_ Correctly charged to the proper account code and grant period? H:\ACCOUNTINGIOTUS\LOTUS\EVICTION PROTECTION GRANT\ERAP Subrecipient Checklist.docx Page I General Ledger Detail Report Summary Report for Period 06 Ending 6131/2021 000 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - 2061. 2'72 + Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 153.91 0.00 0.00 0.00 1 153.91 408200-8-01 MGMT FICA - ERAP 11.43 0.00 0.00 0.00 11.43 408201-8-01 MGMT SUTA - ERAP 1.74 0.00 0.00 0.00 1.74 408202-8-01 MGMT L&I - ERAP 0.68 0.00 0.00 0.00 0.68 408204-8-01 MGMT RETIREMENT - ERAP 41.43 20.61 0.00 20.61 62.04 411000-8-01 ADMIN SALARIES - ERAP 21397.71 82.72 0.00 82.72 21480.43 417100-8-01 AUDIT Grant County- ERAP 71500-.00 0.00 0.00 0.00 71500.00 418200-8-01 ADMIN FICA - ERAP 178.43 6.22 0.00 6.22 184.65 418201-8-01 ADMIN SUTA - ERAP 27.01 0.99 0.00 0.99 28.00 418202-8-01 ADMIN L&I - ERAP 14.90 0.39 0.00 0.39 15.29 418204-8-01 ADMIN RETIREMENT - ERAP 67.06 239.47 0.00 239.471 306.53 418205-8-01 ADMIN MED/DE NT/VIS/L - ERAP 161.76 40.88 0.00 441.8 603.64 603.64 471501-8-01 HAP PAYMENTS -RENT - ERAP 246,037.46 311296.00 0.00 31,296.00 277,333.46 PROJECT 01 - Total: 256,593.52 321088.28 0.00 321088.28 288,681.80 000 0 0 0 G + 2061. 2'72 + 6 22 + 0 99 + 0 39 + 239 47 + 792o2f3G+ A,ztvuvvs 3 111 ct Run Date: 61712021 2:31:47PM page: -1 GIL Date: 6/712021 User Logon: CAS General Ledger Detail Report Summary Report for Period 05 Ending 613112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 419018-8-02 POSTAGE - ERAP 10.71 0.00 0.00 0.00 10.71 PROJECT 02 - Total: 10.71 0.00 0.00 0.00 10,71 Report Total: 2561604.23 32,088.28 0.00 32,088.28 288,692.51 0 0.0 002 0 91 0 0 G 1- 792o2E3 + 4- ,529088o28G+ Run Date: 617/2021 2:31:47PM Page: 2 G/L Date: 6/7/2021 User Logon: CAS General Ledger Detail Report Detail Postings for Period 05 Ending 513112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Period Date Journal Comments Beg Balance Debit Credit Net Change End Balance 471501-8-01 HAP PAYMENTS -RENT ERAP 246,037.46 05 513/2021 AP -003870 905.00 0.00 246,942.46 05 5/3/2021 AP -003870 905.00 0.00 247,847.46 05 5/3/2021 AP -003870 375.00 0.00 248,222.46 05 5/3/2021 AP -003870 375.00 0.00 248,597.46 05 5/3/2021 AP -003870 375.00 0.00 248,972.46 05 5/3/2021 AP -003870 375.00 0.00 249,347.46 05 513/2021 AP -003870 750.00 0.00 .250,09,7.46 05 5/3/2021. AP -003870 750.00 0.00 250,847.46 05 5/3/2021 AP -003870 400.00 0.00 251,247.46 05 5/312021 AP -003870 400.00 0.00 251,647,46 05 5/3/2021 AP -003870 400.00 0.00 252,047.46 05 5/3/2021. AP -003870 400.00 0.00 252,447.46 05 5/3/2021. AP -003870 400.00 0.00 252 847.46 05 5/3/2021 AP -003870 400.00 0.00 253,247.46 05 6/3/2021 AP -003870 400.00 0.00 253,647.46 05 6/3/2021 AP -003870 400.00 0.00 254,047.46 05 5/3/2021 AP -003870 400.00 0.00 254,447.46 05 5/3/2021 AP -003870 400.00 0.00 254,847.46 05 5/13/2021 AP -003878 600.00 0.00 255,447.46 05 5/13/2021 AP -003878 600.00 0.00 256,047,46 05 5/13/2021 AP -003878 600.00 0.00 256,647.46 05 5/13/2021 AP -003878 600.00 0.00 257,247.46 05 5/13/2021 AP -003878 500.00 0.00 257,747.46 05 5/13/2021 AP -003878 500.00 0.00 2581247.46 06 5/1312021 AP -003878 500.00 0.00 258,747.46 06 6/13/2021 AP -003878 500.00 0.00 259,247.46 05 5/1812021 AP -003881 550.00 0.00 259,797.46 05 6/18/2021 AP -003881 750.00 0.00 260,547.46 05 6118/2021 AP -003881 750.00 0.00 261,297.46 05 5/18/2021 AP -003881 750.00 0.00 262,047.46 05 6/18/2021 AP -003881 760.00 0.00 262,797.46 05 5/18/2021 AP -003881 750.00 0.00 263,547.46 05 5/20/2021 AP -003883 476.00 0.00 264,023.46 05 5/20/2021 AP -003883 482.00 0.00 264,505.46 05 5/21/2021 AP -003884 700.00 0.00 266,205.46 05 5/21/2021 AP -003884 700.00 0.00 265,905.46 05 5/2112021 AP -003884 700.00 0.00 266,605.46 05 5/2112021 AP -003884 700.00 0.00 267,305.46 06 5/21/2021 AP -003884 700.00 0.00 268,005.46 05 5121/2021 AP -003884 700.00 0.00 26 8,705.46 05 5/21/2021 AP -003884 262.00 0.00 2683967.46 05 5/21/2021 AP -003884 266.00 0.00 269,233.46 05 5/26/2021 AP -003888 1,350.00 0.00 270,583.46 05 5/26/2021 AP -003888 1,350.00 0.00 271,933.46 05 5/26/2021 AP -003888 11350.00 0.00 273,283.46 05 5/26/202.1 AP -003888 1,350.00 0.00 274,633.46 05 5/26/2021 AP -003888 11350.00 0.00 275,983.46 05 5/26/2021 AP -003888 1,350.00 0.00 277,333.46 24.6,037.46 31,296.00 0.00 31,296.00 277:333.46 Report Total: 246,037.46 31,296.00 0.00 31,296.00 277,333.46 Run Date: 611/2021 1:24:40PM Page: I GIL Date: 61112021 User Logon: SAB EI �!••- x� c A •:s r .3n-• rT . f. •s ^ a � � �=' ' ,�., a: •ea.: ter, r <x T- p ,y� G> syL •G. -tI s- _•x >_ �:�[ ,<_., ,,� l;:° .�. �� `�. .�--_.:... �_.�'sr.•:....•.��luilt.�� _�_..A... AW .:t:.._.,.,:•..R. Reportt.: Enter corresponding week or •nth that matches the invoice reimbursementrequest. Instructions: Match all of the information below to the information collected on the ERAP Household Information and Eligibility Form, ate.:� _ t :i - Ul IGrantCounty Report •' ■• Household Paym'ent informationM.P. P.R.me-Me • o • . • • . • of r of • • ♦ • !TotalRentPayment assistance ♦ ♦with FrIenrFamily? Area r ian • Ir••1. 1 • .. • . Ica vIRN FIR, KM09282020 M191 • 1 1 `•1 • . •'. Washington State Departmet'rt of Commerce J Jun Wi 11 Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Instructions: Match all of the information below to the information collected on the ERAP Household Information and Eligibility Form. Grant County Grantee: Report period: May 1, 2021 -May 31, 2021 _-ro: ''exon - :. seiect.from .d . . .., . _ ....> .� : � r anon .. _ _,, ... , .. f House � ..,. ...... _ :.- . �.. _. .,Head: a _. hold. n. o rn_ Household Payment ,Informattan _ __ .:,: :.. _ ..,.... , 1110. of months of rental Household ID Total Rent Payment Gender Race assistance Ethnicity Staying with Friend Family? Percent Area Median Income (AMI) DD090920 2 1810 Female Multiple Races 770042721 2 1500 Female White Hispanic/Latinx Non-Hispanic/Non-Latinx No No Less than 30% Less than 30% 694121420 10 4000 Female White Non-Hispanic/Non-Latinx No Less than 30% 725121520 4 1500 Female White Non-Hispanic/Non-Latinx No Less than 30% 665121020 4 2000 Female White Hispanic/Latinx No Less than 30% 724121520 6 4300 Female White Non-Hispanic/Non-Latinx No Less than 30% KM09282020 2 958 Female White Non-Hispanic/Non-Latinx No Less than 30% R111062020 2 528 Female White Non-Hispanic/Non-Latinx No Less than 30% ME10052020 6 4200 Male Refused/Don't know Hispanic/Latinx No Less than 30% ET10052020 6 8100 Female White Non-Hispanic/Non-Latinx No Less than 30% NM12072020 4 2400 Male White Non-Hispanic/Non-Latinx No Less than 30% t -- " - , ,. . ,: . .;.- , , . � _. - . %B: ck:.M;onths.:,Pard Tot a.l Re -rt , Pa rn a nt, " r Futu:re.•rManths;Pald a Total Hous..eho:'Ids.:. v 11 #REF! 48 31296 ... .. , , : . , 1. , , 4 x. ,. _ -, , : ,;..- �. ti, 1 4 fi a �. , Ir n .. .,. .. .... , ,. rt � ,+'.:Y,, e..,•.:,q, „ r• \.7 y- :7.,. 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