HomeMy WebLinkAboutRequest to Purchase - Public Works (003)Memo
Grant County
Department of Public Works
124 Enterprise St. S.E.
Ephrata, WA 98823
To: Honorable Board of County Commissioners
Grant County
06'1 � �
From, John Spiess �)W,5
Central Shop Manager
Date: June %, 2021
Re: Authorization to Rent Equipment for Vegetation Management
Le"'N -0015 I
Authorization to ptffcba:5e:
Public Works:
Serial No. 21.093
Rent a Ford F-550 Vegetation Control spray truck from Woodland Resource Services Inc. from June 16th
to October 15th in the amount of $2,125.00 per week plus a onetime $500.00 training charge plus tax of
$3,,216.25 for a total of $41.,966.25.
This vehicle is being sole sourced because Public Works could not find any other vendors that offered
vegetation control equipment to rent. The new vegetation control trucks that have been ordered are
not anticipated to arrive until September and with the supply shortages being experienced may be
delayed even further.
I have reviewed the information and find it acceptable to move forward with the purchase of this item.
Dated this day of <� A 2021
Board of County C(Ofl6issioners
Grant County, Washington
Approve Disapprove Abstain
Dist #1 Dist #1 Dist #1
Dist #2 Dist #2 Dist #2
Dist #3 Dist #3 Dist #3
"To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful
work environment."
Information .................................................(509) 754-6082
Keith Elefson, County Road Engineer ................... Ext. 3502
Ed Lowry, Supervisor -Dist. No. I ................................ Ext. 3540
FAX ............................................................... (509) 754-6087
Bob Bersanti, Construction Engineer .................... Ext. 3503
Mike DeTrolio, Supervisor -Dist. No. 2 ........................ Ext. 3591
E-mail ............................. publicworks@grantcountywa.gov
Loc Ohl, Accountant Lead ....................................... Ext. 3555
John Brissey, Supervisor -Dist. No. 3 ........................... Ext. 3541
Sam Castro, Public Works Director ..................Ext. 3504
Rod Follett, Foreman -Sign Shop ............................ Ext. 3579
John Spiess, Supervisor -Central Shop ............. (509) 754-6086
Samuel Dart, Assistant Director ..................... .... Ext. 3519
Jason Collings, Solid Waste ......................... (509) 754-43:19
Andy Booth, Bridge Supervisor .................................... Ext. 3535
I
Equipment Lease Agreement
THIS AGREEMENT, made the l6th day of June 2021,
by and between Woodland Resource Services, Inc , a corporation organized and existing under
(Name of Lessor) .
the laws of the state of Washington --, with its principal office located at
(Name of State)
1063 Emerson Rd, Ellensb=, WA, 98926, referred to herein as hereafter called the Lessor,
(Street Address, City, County, State, Zip Code)
and Grant County Public Works, a government entity organized and existing under the
(Name of Lessee)
laws of the state of Washington, with its principal office located at
(Name of State)
124Enterprise St, Ephrata, WA 98823, referred to herein as Lessee.
(Street Address, City, County, State, Zip Code)
For and in consideration of the mutual covenants contained in this Agreement, and other
good and valuable consideration, the parties agree as follows:
11 Lessor hereby leases to Lessee all equipment named, identified, and described
in the List of Equipment, attached hereto as Exhibit A, for use at Lessee's business at
124 Enterprise St, Ephrata, WA 98823 , for the total sum of $2125 plus tax per week
beginning on the 16th day of June 2021 and ending on or before the 15th day of October 2021.
Lessor shall provide such equipment in operative condition. Lessee shall pay Lessor interest at
twelve percent (12%) or the highest lawful rate, whichever is greater, on any delinquent payment
from the date when such payment was due until paid along with expenses of collection, including
actual attorneys' fees.
2. The sum of $ 500 plus tax shall be paid by Lessee to Lessor to provide one day of
equipment training.
I Lessee shall pay all sales taxes hereafter imposed and relating to Lessee's use or possession
of the equipment.
4. Lessee shall cover all "Woodland Resource Services" insignia but will not remove, alter, or
disfigure any existing numbering, lettering, or insignia displayed upon the equipment and shall
see that the equipment is not subjected to careless, unusually or needlessly rough usage; and
Lessee shall at his own expense have the oil changed every 3,000 miles, maintain the equipment
and its appurtenances in good repair and operative condition, and return it in such condition to
Lessor, ordinary wear and tear resulting from proper use thereof alone expected. Lessee shall
notify Lessor of any electrical defects or repairs needed. No electrical repairs are to be made by
Lessee without written approval from Lessor.
5. The expense of all repairs made during the term of this Lease, including labor, material,
parts and other items shall be paid by Lessee.
Equipment Lease Agreement Page 1 of 6
6. Unless otherwise mutually agreed in writing, Lessee shall supply and pay all operators of
the equipment during the term of this Lease. All operators shall be competent.
?. LESSON, BEING NEITHER THE MANUFACTURER. NOR A DEALER IN THE
EQUIPMENT, MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY
MATTER WHATSOEVER., INCLUDING, WITHOUT LIMITATION, THE
CONDITION OF THE EQUIPMENT, ITS MERCHANTABILITY, ITS DESIGN, ITS
CAPACITY, ITS PERFORMANCE, ITS MATERIAL, ITS WORKMANSHIP, ITS
FITNESS FOR ANY PARTICULAR PURPOSE. LESSOR. FURTHER DISCLAIMS ANY
LIABILITY WHATSOEVER FOR LOSS, DAMAGE, OR INJURY TO LESSEE OR
THIRD PARTIES AS A RESULT OF ANY DEFECTS, LATENT OR OTHERWISE, IN
THE EQUIPMENT. LESSEE AGREES THAT HE IS LEASING THE EQUIPMENT IN
ITS AS IS AND PRESENT CONDITION. LESSOR SHALL NOT BE LIABLE IN ANY
EVENT TO LESSEE FOR ANY LOSS, DELAY, OR DAMAGE OF ANY KIND OR
CHARACTER. RESULTING FROM DEFECTS IN, OR INEFFICIENCY OF,
EQUIPMENT HEREBY LEASED OR ACCIDENTAL BREAKAGE THEREOF.
8. Lessee shall indemnify Lessor against, and hold Lessor harmless from, any and all claims,
actions, suits, proceedings, costs, expenses, damages, and liabilities, including attorneys fees,
arising out of, connected With, or resulting from the equipment or the Lease, including without
limitation, the manufacture, selection, delivery, leasing, renting, control, possession, use,
operation, maintenance or return of the equipment. Lessee shall further indemnify Lessor, and
hold Lessor harmless, from all loss and damage to the equipment during the rental period. Lessee
recognizes and agrees that included in this indemnity clause, but not by way of limitation, is
Lessee's assumption of any and all liability for injury, disability and death of workmen and/or
other persons caused by the operation, use, control, handling, or transportation of the equipment
during the term of this Lease.
9. Lessee shall inspect the equipment within three (3) business days after receipt thereof. Unless
Lessee within said period of time gives written notice to Lessor, specifying any defect in or other
proper objection to the equipment. Lessee agrees that it shall be conclusively presumed, as
between Lessor and Lessee, that Lessee has fully inspected and acknowledged that the
equipment is in full compliance with the terms of this Agreement, in good condition and repair,
and that Lessee is satisfied with and has accepted the equipment in such good condition and
repair. Lessor shall have the right at any time to enter the premises occupied by the equipment
and shall be given free access thereto and afforded necessary facilities for the purpose of
inspection.
10. Lessee shall keep the equipment insured against all risks of loss or damage from every
cause whatsoever for not less than the full replacement value thereof; and shall carry public
liability and property damage insurance covering the equipment and its operation and handling
for the amount of at least Five Hundred Thousand Dollars ($500,000.00) or such other
reasonable amount specified by Lessor. Lessee shall pay the premiums and any deductible
portions therefore and. deliver C01 to Lessor..
Equipment Lease Agreement Page 2 of 6
11. Lessor shall at all times retain ownership and title of the equipment. Lessee shall give
Lessor immediate notice in the event that any of said equipment is levied upon or is about to
become liable or is threatened with seizure, and Lessee shall indemnify Lessor against all loss
and damages caused by such action.
12. The following shall constitute a default under this Agreement:
A. Lessee shall default in the payment of any rent or in making any other
payment hereunder when due, or
B. Lessee shall default in the payment when due of any indebtedness of
Lessee to Lessor arising independently of this lease, or
C. Lessee shall default in the performance of any other covenant herein and
such default shall continue for five days after written notice hereof to Lessee by
Lessor, or
D. Lessee becomes insolvent or makes an assignment for the benefit of
creditors, or
E. Lessee applies for or consents to the appointment of a receiver, trustee, or
liquidator of Lessee or of all or a substantial part of the assets of Lessee under
the Bankruptcy Act, or any amendment thereto (including, without limitation, a
petition for reorganization, arrangement, or extension) or under any other
insolvency law or law providing for the relief of debtors.
13. Upon any such default, and in the event of any default by Lessee in any of the terms of this
Agreement, Lessor shall have the right to exercise any one or more of the following remedies:
A. To declare the entire amount of rent hereunder immediately due and payable as to
any or all items of the equipment, without notice or demand to Lessee;
B. To take possession of any or all items of the equipment without demand, notice,
or legal process, wherever they may be located. Lessee hereby waives any and all
damages occasioned by such taking of possession. Any said taking of possession shall not
constitute a termination of this lease as to any or all items of equipment unless Lessor
expressly so notifies Lessee in writing;
C* To terminate this lease as to any or all items of equipment, and/or
D, To pursue any other remedy at law or in equality.
14. Notwithstanding any such repossession, or any other action which Lessor may take, Lessee
shall be and remain liable for the full performance of all obligations on the part of Lessee to be
performed under this Lease. All such remedies are cumulative, and may be exercised
concurrently or separately.
Equipment Lease Agreement Page 3 of 6
15. No equipment shall be sublet by Lessee, nor shall he assign or transfer any
interest in this Agreement without written consent of Lessor. Lessor may assign this Agreement
without notice. Subject to the foregoing, this Agreement inures to the benefit of, and is binding
upon, the heirs, successors, and assigns of the parties hereto.
16. Lessor retains the right to terminate the agreement at any time, with a minimum 1 weeks'
notice to Lessee, in the event of damage to other Lessor equipment in which the leased
equipment is required to fulfill previously agreed to contractual obligations.
16. All remedies of Lessor hereunder are cumulative and may, to the extent permitted by law,
be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed
to be an election of such remedy or to preclude the exercise of any other remedy. No failure on
the part of the Lessor to exercise and no delay in exercising, any right or remedy, hereby shall
operate as a waiver thereof; nor shall any single or partial exercise by Lessor of any right or
remedy hereunder preclude any other or further exercise of any other right or remedy. If any
term or provision of this lease is found invalid, it shall not affect the validity and enforcement of
all remaining terms and provisions of this lease.
17. Lessee shall pay Lessor all costs and expenses, including attorneys' fees, 'incurred by
Lessor in exercising any of its rights or remedies hereunder or enforcing any of the terms,
conditions, or provisions hereof.
18. Severability. The invalidity of any portion of this Agreement will not and shall not be
deemed to affect the validity of any other provision. If any provision of this Agreement is held to
be invalid, the parties agree that theremaining provisions shall be deemed to be in full force and
effect as if they had been executed by both parties subsequent to the expungement of the invalid
provision.
19. No Waiver. The failure of either party to this Agreement to insist -upon the performance
of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the
terms and conditions of this Agreement, shall not be construed as subsequently waiving any such
terms and conditions, but the same shall continue and remain in full force and effect as if no such
forbearance or waiver had occurred.
209 Governing Law. This Agreement shall be governed by, construed, and enforced in
accordance with the laws of the State of Washinpton-
(Name of State)
21. Notices. Unless provided herein to the contrary, any notice provided for or concerning
this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified
or registered mail if sent to the respective address of each party as set forth at the beginning of
this Agreement.
22. Mandatory Arbitration. Notwithstanding the foregoing, and anything herein to the
contrary, any dispute under this Agreement shall be required to be resolved by binding
Equipment Lease Agreement Page 4 of 6
arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select
one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall
arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration
Association then in force and effect.
23. Entire Agreement. This Agreement shall constitute the entire agreement between the
parties and any prior understanding or representation of any kind preceding the date of this
Agreement shall not be binding upon either party except to the extent incorporated in this
Agreement.
24. Modification of Agreement. Any modification of this Agreement or additional
obligation assumed by either party in connection with this Agreement shall be binding only if
placed in writing and signed by each party or an authorized representative of each party,
25* Assignment of Rights. The rights of each party under this Agreement are personal to that
party and may not be assigned or transferred to any other person, firm, corporation, or other
entity without the prior, express, and written consent of the other party.
26. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be an original, but all of which together shall constitute but one and the
same instrument.
27. Compliance with Laws. In performing under this Agreement, all applicable
governmental laws, regulations, orders, and other rules of duly -constituted authority will be
followed and complied with in: all respects by both parties.
WITNESS our signatures as of the date first named above.
�urorq - 10-tvy'Or—
(Name of Lessor) (Name of sse)
By:
(Signature of Lessor)
,44L rV el C) Y -.r- P
(PrintedName and Title of Lessor)
B"A o
V
(%nature of Lessee)
0
j(Printed Name and Title of Lessee)
Equipment Lease Agreement Page 5 of 6
Exhibit A
List of Equipment
1. 2015 Ford F-550, License Plate number C 83 5 5 5 S, DOA Plate number G738
Equipment Lease Agreement Page 6 of 6