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Home My WebLink AboutMinutes - BOCCMINUTES Public meetings were held via WEBEX Conference Call or Video (info below) AND "in-person", with a room capacity of 18 individuals. Masks are required, social distancing enforced, and sanitizing capabilities are available. MONDAY, JUNE 14, 2021 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. R Jones at New Grant County Jail Tour w/ Architect (Florida) -Will participate via Webex when possible 8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 9:00 a.m. — 9:30 a.m. C Carter., Public Works Management Team Meeting — Conference Call 9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update 0 Grants/Insurance/Miscellaneous 10:00 a.m. —11:00 a.m. Commissioners Roundtable — Miscellaneous Discussion 0 Public Employee Association / COVID-19 Leave Response (BV) 0 2°a Amendment Resolution from Grant County Republicans (DS) 0 Health District Board — E2SHB Bill 1152 (DS) 0 Ecology update on Soap Lake Water Designation (DS) 0 Chelan County resolution in response to ESHB 1054 (DS) 11:00 a.m. —12:00 p.m. K Eslinger,, Human Resources Update ta-le ar items 06/17/21— Dentist Appointments 06/21/21— Dentist Appointment Authorization Requests, 1. PAR —Loc Ohl (Correction) 2. Deputy Prosecutor Staffing 3. Position Overlap Request 5. Fairgrounds 6. Public Works Page 2 of 8 Grant County Commissioners Minutes Week of June 14, 2021 Negotiation: Negotiations (ASC) 2021 PERC: PERC 133077-U-20 ExecutiVe Session- 06/14/2: Start: 11:03 Length: 41 min End: 11:41 AM AM H0URS[----,--S-A,GE SOLD MILEAGE AMOUNT.. 3600 Reason: Labor Relations: planning/adoption of 4900FA strategy/position re collective bargaining, 261,699 negotiations, grievance or mediation. Personnel Action Request (PAR) for the salary, wage and/or position change for Loc Ohl., Public Works. (Approved) Unfair Labor Practice Settlement Agreement by and between Grant County, Grant County Public Works Department and Grant County Public Employees Association representing Public Works Employees. (Approved) Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 11:01 a.m. to go until 11:21 a.m. regarding negotiations. In attendance were Commissioners Carter., Stone and Jones,, and Kirk Eslinger and Decorah Anderson., Human Resources. The session was continued to 11:41 a.m. Commissioner Carter closed the session at 11:41 a.m. 1:30 p.m. --1:40 p.m. Open Record Public Hearing., Public Works Surplus of Vehicles and Miscellaneous Equipment The Commissioners held an Open Record Public Hearing to consider the surplus and sale of the following items: VEHICLE YEAR MAKE MODEL VIN/ SERIAL NUMBER H0URS[----,--S-A,GE SOLD MILEAGE AMOUNT.. 3600 2004 Western Star 4900FA 5KKHAECG04PN03450 261,699 $12,042.18 3471 2002 Case 821C JEE0126147 8,795 $15,621.11 3330 2005 John Deere 770DX DW770DX597278 14,580 $18,916.25 7080 2015 Dodge Charger 2C3CDXKT3FH820132 140,890 $2,993.73 1230 2004 Western Star 4900FA 5KKHAECG44PN03452 245,745 $12,562.91 1842, 2003, York HT HT -539 $644.82 18801 19951 York HT J HT -2331 1 $562.36, Page 3 of 8 Grant County Commissioners Minutes Week of June 14, 2021 Keith Elefson, County Engineer, stated these items are being surplus'd for sale at www.publicsurplus.com. A motion was made by Commissioner Stone, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Stone, seconded by Commissioner Carter to approve the surplus as presented. The motion passed with 2 Commissioners in attendance. 1:40 p.m. —1:50 p.m. Open Record Public Hearing, Amending the Comprehensive Six Year Transportation Improvement Program for 2021-2026 The Commissioners held an Open Record Public Hearing to consider an amendment to the Comprehensive Six Year Transportation Improvement Program for 2021-2026. Keith Elefson, County Engineer, discussed the amendment being proposed. They added a few projects and a section of Dodson Road; moved up a few projects to this year (Dodson and U -SE). Some of the funding sources in the last amendment were in accurate and they are being corrected. Commissioner Stone asked about the listed "miscellaneous projects". Keith stated it is a catch all line item that sets aside funding in case urgent road funds are needed. 4 phases to Dodson Road were added. A motion was made by Commissioner Stone, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Stone, seconded by Commissioner Carter to approve the amendment to the Comprehensive Six Year Transportation Improvement Program for 2021-202 as presented. The motion passed with 2 Commissioners in attendance. (Resolution No. 21 -063 -CC) 3:15 p.m. — 3:45 p.m. C Carter, Governor's Office Bi -Weekly County Check-in (Microsoft Teams Meeting) TUESDAY, JUNE 15, 2021 R Jones at New Grant County Jail Tour w/ Architect (Florida) -Will participate via Webex when possible Page 4of8 Grant County Commissioners Minutes Week of June 14,, 2021 9:00 a.m. — 10:00 a.m. K Eslinger., Human Resource Update (continued) Pursuant toRCW 42.30.140(4)(a)Commissioner Carter called anExecutive Session to order at 9:15 a.nn.togo until 9:45 a.m. regarding negotiations. In attendance were Commissioners Carter,. Stone and Jones., and Kirk Eslinger and Decorah Anderson, Human Resources. The session was continued to 9:55 a.m. Commissioner Carter closed the session at9:53a.rn. 10:00 a.m. — 11:00 a.m. J McKiernan., Fairgrounds Update Staffing status Temp started yesterday Planning for the ECreplacement Budget look m Revenue is starting tocome in w Comparative look • Use of ARPA funds Fair Planning m No plan from the state yet • Everything else appears tobeago m Sponsorship look ` • Entertainment look m Vendor look ' m Merchandise Status ofProjects ' • New stalls for Barn 46and 47are done — Mats still need tobeinstalled m GoatBarnexcavadon—shou|dstartsoon • Wood floors inBarn 44—To bedone inFall w Trees have been purchased (11)and have been planted w New Tractor with attachments has arrived m Debrisnemova|waitingforpropertypurchase—outforbid w Pig show rings have been ordered and should bedelivered July l5 m New ATV'shave been ordered m Commercial restrooms —Torn awarded the design contract (Commercial Kitchen) w Economic Impact Study — Materials sent LoConsultant Other potential projects � Fixing bird penetrations and removing fans in Commercial building m Painting the Beer Garden building . w Community Day plans w Valley sign replacement w Commercial Kitchen Page 5 of 8 Grant County Commissioners Minutes Week of June 14, 2021 11:00 a.m. —11:30 a.m. J Gingrich, Deputy Clerk of the Board Update BOCC Update: • Budget Update • Staffing Board of Equalization (BOE) Update: • Budget Update • 2020-2021 Session o Final hearings scheduled for July 15, 2021 ■ Reconvenes scheduled Disability Board: ® Budget Update Tourism Commission: • Budget Update • Retreat tomorrow Veteran Services: • Overall Budget Update • Direct Veteran Assistance Budget Update • Veteran Service Officer (VSO) position /funding 1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update 1:30 p.m. — 2:30 p.m. S Castro, Public Works Update (Items 1 through 5) A motion was made by Commissioner Stone, seconded by Commissioner Carter, to. approve items 1 through 5 on the agenda as presented. The motion passed with 2 Commissioners in attendance. 1. Request to purchase Culverts from Pacific Corrugated Pipe Co. in the amount of $10,9115.88. They were the lowest bidder. (Approved). 2. Request to purchase Telespar Anchors through a Washington State Department of Enterprise Services Contract No. 02415 in the amount of is $38,048.40. (Approved). 3. Resolution in the matter of setting the equipment rental rates, effective June 2021. (Approved, Resolution No. 21 -061 -CC) 4. Request to lease equipment for Vegetation Management from Woodland Resource Services Inc. in the amount of $ 2,125.00 per week, $500.00 training charge, tax in the amount of $ 3,216.25, for a total cost equaling $ 41,966.25. (Approved). 5. If #4 above is approved, signature on Equipment Lease Agreement between Woodland Resource Services, Inc. and Grant County Public Works for the rental of (1) 2015 Ford F-550. Rental provided to Vegetation Management program from June 14, 2021 ending on or before October 15, 2021. (Approved). 2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 20) A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1, 31 and 5 through 20 on the agenda as presented. Item 2 was amended, and item 4 was held for further review. The motion passed unanimously. Page 8of8 Grant County Commissioners Minutes Week of June 14., 2021 COMMISSIONERS OFFICE l. Commissioners Office and Public Defense Vouchers for approval. ). 2. Commissioners March 8,2021 Minutes for approval. (Approved with corrections). 3. Insurance Renewal Quotation for Crum & Forster Storage Tank Pollution Liability Coverage in the amount ��,42l.00 for insurance coverage on Grant County aboveground and underground storage tanks. ). 4. Decision on the County Insurance Representative for the Washington Rural County Insurance Pool (WRC|P)policy. (Held for further review). 5. Reimbursement Request #2 for May 2021 on Washington State Department of Commerce Emergency Solutions Grant ESG-CV program #20-4613C-100, administered through the Housing Authority ofGrant County, inthe amount of$4/O52.3O.(Approved). G. Reimbursement Request #9 on Washington State Department of Commerce Eviction Rent Assistance Program (ERAP) Grant No. 21-4614C-108., administered through the Housing Authority ofGrant County,,inthe amount of$32,OQ0.28.(Approwed). 7. Reimbursement Request #23 on Washington State Department of Commerce Consolidated Homeless Grant (CHG) No. 20-46108-10, administered through the Grant County Housing Authority, inthe amount of$42,2J4.G0.(Appnmvmd). 8. Reimbursement #3,. Request #1 from HopeSource on their Washington State Department of Commerce Treasury Rent Assistance Program (TRAP) Grant Contract No. 21-4616C-108 in the amount of$1O8,759.6l.(Appnmvmd). 9. Reimbursement #4, Request #1 from the OIC of Washington on their Washington State Department of Commerce Treasury Rent Assistance Program (TRAP) Grant Contract No. 21- 4616C-108 in the amount of $28,644.22. (Approved). 20. State of Washington,. Department ofVeterans Affain� Amendment No. 3 t DVA Contract No. 305E-17-058 which will extend the end date of the contract from June 30., 2021 to June 30,, 2023. (Approved). I AUDITOR'S OFFICE 11. Payment of vouchers certified by the auditing officer as required byRCW 42.24.080, and those expense reimbursement claims certified bythe auditing officer asrequired by RCW42.24.090, asrecorded onalisting and made available tothe Board. (Approved inthe amount of $1,p872/461.74). Z2.AMENDED Authorization of Canvassing Board Representatives-Auditor'sStaff, toact under authority given inRCVV29A.6Ofor Dedra Osborn, Kavk/nOrozco, adding Aleanah Lopez toact as representatives for the County; and for Maria Lugar and Karrie Stockton to handle the ballots through the mail room process for the Primary Election to be held August 3, 2021. (Approved). GRANT INTEGRATED SERVICES 13. Amendment No. 2onState of Washington Department of Corrections Contract No. K11005 with Grant County, byand through Grant Integrated Services' Prevention and Recovery Center (PARC)., for the provision of DOSA(Drug Offender Sentencing Alternative) screenings. Term was Page 7 of 8 Grant County Commissioners Minutes Week of June 14, 2021 14. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during April 2021, in the amount of $28.,626.46 on Washington State Health Care Authority Contract No. K3919. (Approved). 15. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services through the Moses Lake HYP 365 contract during May 2021 in the amount of $2,853.27 to the Grant County Health District. (Approved). SHERIFF'S OFFICE 16. Budget extension request in the amount of $6,300.00 to lease 100 sq ft of office space at the Port of Mattawa Office for a substation, with payment coming from Law and Justice funds. (Approved, the public hearing was set for August 3, 2021 at 3:30 p.m.). 17. If #16 is approved, signature on Port of Mattawa (Port District No. 3), Grant County Sheriff, Small Office Lease for a substation office located at 20140 Rd 24 -SW, Ste G, Mattawa, WA. Term is July 1, 2021 through December 31, 2022. (Approved). 18. Request to surplus a Yamaha F150XL boat motor (Asset# 100777), a Flashcam 880 Vandalism Deterrent camera (Asset# 102891), and a Motorola Mobile Radio (Asset# 102361). These items are no longer operative and will be destroyed at an incinerator in Spokane. They also have 48 VHF Portable Radios that are outdated technology and no longer serviceable. They will also be destroyed at the incinerator (Approved). 19. Request to surplus a 2007 SeaDoo Jetski (Asset# 102729) and a 2007 Karavan Jetski Trailer. These items have an estimated value of $3,,800.00 and will be sold.at auction (TBD): A public hearing will be scheduled, if approved to surplus. (Approved, The hearing was set for July 20, 2021 at 3:00 p.m.) 20. Request to surplus 51 portable VHF radios and transfer to other law enforcement agencies in Washington State that are still using the VHF system. (Approved). MISCELLANEOUS ITEMS Commissioner Stone was authorized to sign the Grant County Health District voucher listing in the amount of $150,.404.35. WEDNESDAY, JUNE 16, 2021 R Jones at New Grant County Jail Tour w/ Architect (Florida) —Will participate via Webex when possible 7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council Board Meeting 9:00 a.m. — 5:00 p.m. TOURISM COMMISSION RETREAT (Mardon Resort) 10:00 a.m. —10:30 a.m. C Carter, WRCIP Board of Directors Meeting (Zoom) Page 8 of 8 Grant County Commissioners Minutes Week of June 14,, 2021 11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership Call on COVID-19 1:00 p.m. -2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting 5:30 p.m. -7:30 p.m. D Stone and R Jones,, Hanford Live 2021: Let's Talk About Hanford Cleanup (Zoom) THURSDAY, JUNE 17, 2021 R Jones at New Grant County Jail Tour w/ Architect (Florida) C Carter, Out 8:30 a.m.-11:30 a.m. D Stone, Department of Ecology—Columbia River Basin Water Supply and Demand Forecast Meeting 9:00 a.m. — 4:00 p.m. BOARD OF EQUALIZATION HEARINGS 6:00 p.m. — 6:30 p.m. C Carter, Grant Transit Authority Executive Session 6:30 p.m. — 7:30 p.m. C Carter., Grant Transit Authority (GTA) Board Meeting FRIDAY, JUNE 18, 2021 No meetings held Signed this day of ,2021. BOARD OF COUNTY CO-MMISSIONERS rat Wa ingt I Cin c Y, Carter, hair' Danny E Vice -Chair e . ////// ///\� G�� Rob J o nt be r BarVarp J. Vasqu Cle I df the Board