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HomeMy WebLinkAboutGrant Related - BOCC (011)GRANT COUNTY BOARD OF COUNTY COMMISSIONERS _1_/1�L1�•J T®: Board of County Commissioners EM Janice Flynn, Administrative Services Coordinator July 1, 2021 Re: Authorization for Release of BOCC Approved Funds, Dept of Commerce, Emergency Solutions Grant #20-46130-100, Reimbursement #9, City of Moses Lake, Request #7 The City of Moses Lake has requested reimbursement for the above -referenced grant, per the contracted guidelines in the amount of $30,916.00. The invoice and supporting documentation are attached for review. I am requesting the release of funds for payment to City of Moses Lake in the amount of $30,916.00. Thank you. mated this day of 0 — 2 Board ofCounty Col "isione Grant CountyWashin'ton p�rov A129ajji AparoV& Di Dist #I Dist #1 ------ Dist # I Dist #2'* Dist #') Dist #2 Dist #33 f_ [dist #3 ... Dist #3 JUL - 8 2021 �r- com ILI I ON ER S STAtt. � '�. �r ire9 t�uyn Form 19-1a WASHINGTON STATE DEPARTMENT OF COMMERCE VOUCHER DISTRIBUTION DEPARTMENT OF COMMERCE PO BOX 42525 OLYMPIA, WA 98504-2525 AGENCY NUMBER Short Code Commerce Contract Number 1030 20-4613C-100 INSTRUCTION TO VENDOR OR CLAIMANT: Submit this form to claim payment for materials, merchandise or services. Show complete detail for each item. Contact Person: VENDOR OR CLAIMANT (Warrant is to be payable to:) Taylor Burton Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf of the entity identified in the Vendor/Claimant section. The individual signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans status. By: Phone: Email: Contract Period: 509-764-3742 tburtonOcityofml.com 7/15/2020-9/30/2022 (SIGN IN BLUE INK) REPORT PERIOD: 6-1-2021-6-30-2021 (TITLE) (DATE) DATE DESCRIPTION BUDGET PREVIOUSLY REQUESTED AMOUNT THIS INVOICE AWARD REMAINING BALANCE ADMIN $94,000.00 $14,641.00 $3,660.25 $75,698.75 HMIS $105,000.00 $105,000.00 OUTREACH $105,000.00 $105,000.00 SHELTER CASE MANAGEMENT $236,000.00 $112,995.58 $20,602.29 $102,402.13 SHELTER OPERATIONS $418,768.00 $169,966.98 $6,653.46 $242,147.56 RAPID RE-HOUSING CASE MANAGEMENT $105,000.00 $105,000.00 RAPID RE-HOUSING RENTAL ASSISTANCE $212,000.00 $212,000.00 RAPID RE-HOUSING OTHER FINANCIAL ASSISSTANCE $26,000.00 $26,000.00 PREVENTION CASE MANAGEMENT $26,000.00 $26,000.00 PREVENTION RENT ASSISTANCE $105,000.00 $105,000.00 PREVENTIUON OTHER FINANCIAL ASSISTANCE $26,000.00 $26,000.00 TOTALS $297,603.56 $30,916.00 $1,130,248.44 Match • Year/ Dollars/ Coding PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) PRINTED NAME: SIGNATURE: DATE DOC DATE CURRENT DOC, NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX ACCOUNT N0. ASD NUMBER VENDOR MESSAGE TRANS CODE SUB MASTER SUB OBJ SUB GL SUBSID AMOUNT INVOICE INDEX OBJ ACCT SIGNATURE OF ACCOUNTING PREPARER FOR PAYMENT DATE WARRANT TOTAL ACCOUNTING APPROVAL FOR PAYMENT DATE City of Moses Lake PO Box 1579 Moses Lake, WA 98837 TO Grant County Attn: Janice Flynn Via EMAIL INVOICE DATE July T, 2021 DEPT: ADMINISTRATION INVOICE #1 - 7-7-2021 FOR COVID - 19 EMERGENCY SOLUTIONS GRANT Balance Due Make all checks payable to City► of Moses Lake or call 509-764-3715 or 3719 to pay with a credit card. If you have any questions concerning this invoice, contact Finance Department at 509.764.3732 or 3735. a ATTN: Allison Williams M ¢Y ISAKC,City of Moses Lake Grant Bars Code; . Sst 570= A 24.k k \��+i.{n\a, (C,\ +l L•^,P`�srJY,,.A.�y,*u.a tls\t \�h\ \t HOMELESS GRANTS uco �\ M� .-\< ,T•2w'�E,C�Dt :\^ �f7\eau tt r�1•Cdryi, . , �u.\x, � .�i^.�Y.� cyn t ..r \e ' GRANT REIMBURSEMENT REQUEST mC`,r.ayt�.F`atCw INSTRUCTION TO VENDOR OR CLAIMANT: LAIMANT: r\ l. Submit this form to request payment for servicesa or materials. . CITY OF MOSES LAKE COMMUNITY DEVELOPMENT PO BOX 1579 Attach accompanying proof of expenses (i.e. receipts, timesheets) a�,{ t�� Vendors Certificate: The individual signing this voucher below warrants they have e ave thory to do so as authorized and on behalf of the entity identified in the Vendor/Claimant section. TheHopesource/COVID-19 MOSES LAKE, WA 98837-1579 TWraVENDOR OR CLAIMAntistobybo)e.t Emergency Housing Funds individual signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or services furnished for the Grant, and that all goods furnished and/or services rendered have been provided without discrimination because of age, 700 E Mountain View Ave Suite 501 sex, marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans status. Ellensburg WA 98926 By: Contact Person: Susan.Grindle Phone: 509-899-0978 (SIGNATURE) 7/8/2021Grant CFO Email: sgndle@hopesource:us Period: 711/20-'.0/31121 Title (DATE) REPORT PERIOD/Month & Year: Jun -21 Grant Bud te ,'�:. Rert Peiod rHomeless Line ItemReimbursements Budget Line Items: (7/1/20 To Date Request Balance10/31/20 . \. } , !\: . , }\ .,t \ `k \S , , \,..�� .. 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Ell New Grant Balance for Current $49,608.70 Reimbursement Request this $20 602.29 Fiscal Year Reporting Period ,TC FOR CITY USE ONLY: Voucher Approval Signature: DATE: Program Staffing Changes: Please complete monthly to report new or departing PROGRAM staff Staff Change Type No Yes If yes, enter employee name, job title, Et email Page: 1 Hope Source Expanded General Ledger - BL- Grant County CV -19 EHG - Unposted Transactions Included In Report 609202007 - Grant County COVID-19 Emergency Housing Grant From 6/1/2021 Through 6/30/2021 Divi... GL Code GL Title Session ID Transaction Description Code Division Title Debit 7000 Salaries & Wages Opening Balance 100 Administration 0.00 7000 Salaries & Wages JVA1432 Allocated line for Admin Allocation 100 Administration 563.22 7100 FICA & Medicare JVA1432 Allocated line for Admin Allocation 100 Administration 55.47 Expense 7101 Employee Tax JVA1432 Allocated line for Admin Allocation 100 Administration 132.11 7105 Health Benefits JVA1432 Allocated line for Admin Allocation 100 Administration 139.99 7106 Unemployment JVA1432 Allocated line for Admin Allocation 100 Administration 4.87 Insurance Exp 7107 L & I tax expense JVA1432 Allocated line for Admin Allocation 100 Administration 6.24 7108 Other Benefits JVA1432 Allocated line for Admin Allocation 100 Administration 3.79 7110 Employee Incentive JVA1432 Allocated line for Admin Allocation 100 Administration 0.71 8010 Professional Fees JVA1432 Allocated line for Admin Allocation 100 Administration 123.59 8050 Audit Fees JVA1432 Allocated line for Admin Allocation 100 Administration 258.86 8100 Office Supplies JVA1432 Allocated line for Admin Allocation 100 Administration 10.94 8110 Office Furniture JVA1432 Allocated line for Admin Allocation 100 Administration 8.30 8200 Communication JVA1432 Allocated line for Admin Allocation 100 Administration 18.52 Expense 8300 Postage & Shipping JVA1432 Allocated line for Admin Allocation 100 Administration 4.40 8350 :Dues & JVA1432 Allocated line for Admin Allocation 100 Administration 3.19 Subscriptions 8400 Rent - Space JVA1432 Allocated line for Admin Allocation 100 Administration 25.11 Lower County 8405 Utilities - Ellensburg JVA1432 Allocated line for Admin Allocation 100 Administration 2.32 8420 Repairs & JVA1432 Allocated line for Admin Allocation 100 Administration 10.01 Maintenance - General 8450 Insurance Expense JVA1432 Allocated line for Admin Allocation 100 Administration 12.59 8501 Computer JVA1432 Allocated line for Admin Allocation 100 Administration 1.23 hardware and Software 8510 Program supplies JVA1432 Allocated line for Admin Allocation 100 Administration 1.73 and tools 8610 Educational JVA1432 Allocated line for Admin Allocation 100 Administration 3.71 Materials 8650 Photocopy Expense JVA1432 Allocated line for Admin Allocation 100 Administration 2.69 8660 Printing & JVA1432 Allocated line for Admin Allocation 100 Administration 0.85 Publications 8700 Travel Expense JVA1432 Allocated line for Admin Allocation 100 Administration 2.79 8710 Meeting Exp JVA1432 Allocated line for Admin Allocation 100 Administration 31.53 Date: 7/8/21 08:35:23 AM Page: 1 Credit 0.00 Report 0.00 0.00 Opening/Current Balance Date: 7/8/21 08:35:23 AM Page: 3 Hope Source Expanded General Ledger - BL- Grant County CV -19 EHG - Unposted Transactions Included In Report 609202007 - Grant County COVID-19 Emergency Housing Grant From 6/1/2021 Through 6/30/2021 Divi... GL Code GL Title Session ID Transaction Description Code Division Title Debit 8010 Professional Fees AP1035312 ADT - monthly security - service period 5.13-6.24.2021 613 Program Operations 14.91 8010 Professional Fees AP1035354 ADT- ML Office Professional fees- Svcs for April & 613 Program Operations 29.83 June 2021 8200 Communication AP1035178 Internet & Telephone Services for ML Office - Svcs 613 Program Operations 100.33 Expense from 6/1-6/30/21 8406 Utilities - Upper AP1035347 ML Office Utilities - Svcs 5/15/21-6/14/21 613 Program Operations 23.59 County/Offsite offices 8420 Repairs & AP1035309 Harvest Valley Pest Control Bimonthly Inv 78307 May 613 Program Operations 29.14 Maintenance - 2021 - ML Office General 8420 Repairs & AP1035430 Iron Mountain (Inv. #DRHZ618) - 5/26/21-6/22-21 - ML 613 Program Operations 14.74 Maintenance - - Shredding General 8650 Photocopy Expense AP1035342 ML Office Copier/Printer Usage & Maintenance 613 Program Operations 22.69 -5/19-6/18/21 8650 Photocopy Expense AP1035342 ML Office Copier/Printer Usage & Maintenance- 613 Program Operations 2.24 5/16-6/15/21 8660Printing & AP1035483 Nokey - Business Cards - June 2021 613 Program Operations 43.33 'Publications 8700 Travel Expense AP1035339 Rebecca B- Em Housing Grant Cty-Per Diem Reimb- 613 Program Operations 16.00 5/24/21 8942 General Housing AP1035366 Sleep Center Operation Supplies 613 Program Operations 12.94 Stability Assistance 8942 General Housing AP1035366 Sleep Center Operational Supplies 613 Program Operations 704.54 Stability Assistance 8990 Interest Expenses AP1035394 Loan Payment for Moses Lake Office - June 2021 613 Program Operations 195.59 8997 Depreciation JV002613 Moses Lake Depreciation - June 2021 613 Program Operations 422.46 Expenses Transaction Total 1,641.33 Bal... Program Operations 1,641.33 613 Credit 0.00 Report 0.00 0.00 Opening/Current Balance Date: 7/8/21 08:35:23 AM Page: 3 PACIFIC SECURITY a div of Parker Corporate Svcs joh 2009 Iron Street V Bellingham, WA 98225-4211 SECURITY UNITED STATES (800)-743-2737 MOSES -03 S City of Moses Lake O Allison Williams L 401 S Balsam St D PO Box 1579 T Moses Lake, WA 98837 O PAGE 1 INVOICE DATE 6/30/2021 INVOICE NO 36821 1 S Moses Lake Sleep Center H 1045 E Broadway Ave I P Moses Lake, WA 98837 T O TOTAL DUE 6,164.40 SLS1 SLS2 DUE DATE DISC DUE DATE ORDER NO ORDER DATE SHIP NO 6/30/2021 6/30/2021 366 6/30/2021 TERMS DESCRIPTION CUSTOMER PO NO SHIP VIA SHIP DATE Due On Receipt 20.12-13T 6/30/2021 ITEM ID TX CL UNITS ORDERED SHIPPED UNIT PRICE EXTENSION Guard Service (W) Month of Service - W June 0 0 264.0000 264.0000 1.0000 1.0000 23.3500 6,164.40 0.0000 0.00 We appreciate your business. Federal Tax ID 91-2071184 TAXABLE NONTAXABLE FREIGHT SALES TAX MISC TOTAL 0.00 6,164.40 0.00 0.00 0.00 6,164.40 TOTAL DUE 61164.40 b1190010 og400 Parker 0;orporate Services Page: 85 slang Billing Summary (Detailed) 07/06/2021 11:08 06/25/2021 Lock 80366 Lopez, Valentin M110 00:00 06:00 0.000 6.000 Standard 6.000 23.350 140.10 06/25/2021 Lock 80366 Lopez, Valentin M110 2.1:00 00:00 0.000 3.000 Standard 3.000 23.350 70.05 06/26/2021 Lock 80366 Lopez, Valentin M110 00:00 06:00 0.000 6.000 Standard 6.000 23.350 140.10 06/26/2021 Lock 80360 Koblos, Michael M110 21:00 00:00 0.000 3.000 Standard 3.000 23.350 70.05 06/27/2021 Lock 80360 Koblos, Michael. M110 00:00 06:00 0.000 6.000 Standard 6.000 23.350 140.10 06/27/2021 Lock 80360 Koblos, Michael M110 21:00 00:00 0.000 3.000 Standard. 3.000 23.350 70.05 06/28/2021 Lock 80360 Koblos, Michael M110 00:00 06:00 0.000 6.000 Standard 6..000 23.350 140.1.0 06/28/2021 Lock 80360 Koblos, Michael M110 21.:00 00:00 0.000 3.000 Standard. 3.000 23.350 70.05 06/29/2021 Lock 80360 Koblos, Michael M110 00:00 06:00 0.000 6.000 Standard. 6.000 23.350 140.10 06/29/2021 Lock 80360 Koblos, Michael_ M110 21:00 00:00 0.000 3.000 Standard 3.000 23.350 70.05 06/30/2021 Lock 80360 Koblos, Michael M11.0 00,00 06:00 0.000 6.000 Standard 6.000 23.350 140.10 06/30/2021 Lock 80366 Lopez, Valentin M110 21:00 0101:00 0.004 3.000 Standard 3.004 23.350 70.05 264.000 6,164.40 Locked. Hours .Amount Standard 264.000 6,164.40 QT 0.000 0.00 DOT 0.000 0..00 Stat 0.000 0.00 Unbil.l 0.0001 0.00 Other 0.000 0.00 264.000 61164.40 --------- ----------------- Allowances0.00 ----------------- Total with .Allowances 61164.40 R & M Hansen, Inc DBA/ General Laundry 106 19 Hand!Ca p Dr SE Warden n, Washington 98857 509-98942246/ Roland t'� i,!�- 3 1 A I t rVI t IN I Expenses Grantee Subcontractor #1 Subcontractor #2 1 Subcontractor #3 Subcontractor #4 Subcontractor #5 Subcontractor #6 _s ... '. .t.�ay� - is: ti_ . . �.,.JRrf" .p r -..... : .. f... ..' ..i.�r' r 5.. . �rt:r.^t. .,. . .,". ., ».f....".; :.:, .,. . ,. . .... L. S,.«....,.L.,}` fzT, ., _.. s.. ,,.,.._o.r..,r. .. .�-•.o .f.r,.-. ...,,'. P_ . '. _�."v h...,.is a:ua-.. . -,.... x•'t3.r �.'.c,..rt. , .rsd .�. ar'�w. .k0. ,3.. -?.. " _, ,..+.r. .'.:Y...,..,..Yp"y r,. .c -r , �. . k �¢�or{A-�. , " . f. ...„ . . .y . . w.. .-:1-- ...._ $3,660.25 :. HMIS $0:00 Training (uni ue 'activit) " $0.00 Street Outreach Outreach Essential Services $0.00 Hazard Pay (unique activity) $000 Handwashing stations/portable bathrooms unique activity) $0.00 Volunteer incentives (unique activity) $0;00 Training unique activity):$0.00 Subtotal Street Outreach $0.001 $0.00 P rman n Em r n h r _ 4 1 , S `e t .Case. h I er Mana emeht: includin CE and ssential Services E 6 9 20 02.2 Shelter ratios . , .: , ,, . <r , ., , , � , ,,,...: . _ , .. � . , , . 6 653.4.6' ,. >..$6,653.46 Renovation , .: , . ,... ..,, �♦ 0.00 MajorRehabihtatio . , , . \ , - . _ . .. w:.. � „ ;, 0.00 :<:, . Co e o _ _ 0.00. , ♦ rd Naz Pa .Volunteer_. centives uni ue �,. , 0.00 Training un► ue activi , _„ r> _,. , , ;' ,.00 2 255:75 ♦ Subtotal:Permanent Emer en Shelter � �� 7 27 2 .7 55 5 Tempora Emergency Shelter Shelter Case Management (including CE and Essential Services) - $000 Shelter Operations $0.00 Leasing existing real property or temporary structures $0.00 Acquisition $0.00 Renovation .$0.00 Hazard Pay unique activity) $0.00 Volunteer Incentives (unique activity) , $0.00 Training (unique activity)$0.00 Other Shelter Costs $0.00 Subtotal Temporary Emergency. Shelter - $0.00. $0.00 Rapid Rehousing RRH Rental Assistance $0.00 RRH Other Financial Assistance $0 00 RRH Case Management(including CE and Essential Services) : $0.00 Hazard 'Pa (unique activity) $0.00 Landlord Incentives (unique activi;: $0.00 Volunteer Incentives ` (unique activity),$0:00 Training (unique actwr $0.00 Subtotal Rapid Rehousing $0.00 $0.00 . HomelessnessPrevention Prevention Rental Assistance ` " :, $0.0 Prevention Other Financial Assistance $0.00 Prevention Case Management (including CE and Essential Services) :. $0.0 Hazard Pa (unique activity). - $0.0 Landlord Incentives (unique activi $0-00 Volunteer Incentives (unique activi $0.00 Training (unique activi - . 0 :$0i0 Subtotal Homelessness Prevention $0.001 1 $0.00 Invoice Total: $30,916.00