HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of July 19-23, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 15t Floor, Room 101
Ephrata, WA 98823
Public meetings were in person with a WEBER Conference Call/Video option available.
MONDAY, JULY 19, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
9:00 a.m.-9:30 a.m. D Stone, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
• Grants/Insurance/Miscellaneous
10:00 a.m. —11:00 a.m.
• DocuSign (Tom Gaines)
11:00 a.m. —11:30 a.m.
1:00 p.m. -2:00 p.m.
2:00 p.m. — 2:30 p.m.
2:00 p.m. — 2:30 p.m.
MISCELLANEOUS ITEMS
Commissioners Roundtable — Miscellaneous Discussion
T Jones, Sheriff's Office Update
T Adkinson, Grant County Health District Update
T Gaines, Central Services Update
R Jones at Moses Lake Food Bank Distribution Center -Groundbreaking
Ceremony (Hwy 17 &Grape Drive, Moses Lake)
Letter of support to Senator Maria Cantwell for the inclusion of adequate funding for Water
Infrastructure for Agriculture.
TUESDAY, JULY 20, 2021
The session was continued to 9:00 a.m. with all Commissioners in attendance.
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Grant County Commissioners Minutes
Week of July 19,, 2021
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
Start: 9:42 AM I Length: 10 min End: 9:52 AM
Reason:
Receipt/evaluation of complaints/charges
against a public officer/employee.
Labor Relations: planning/adoption of
strategy/position re collective bargaining,
negotiations, grievance or mediation.
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Grant County Commissioners Minutes
Week of July 19, 2021
Pursuant to RCW 42.30.140(4)(a) -negotiations and RCW 42.30.110(1)(8) —Job
Applicant/Evaluation, Commissioner Carter called an Executive Session to order at 9:40 a.m. to
go until 9:50 a.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Eslinger,
Human Resources Director. The session was continued to 9:55 a.m. Commissioner Carter closed
the session at 9:55 a.m.
Compression Adjustment to Command Staff Positions at the Grant County Sheriff's Office.
(Approved)
Personnel Action Request (PAR) for the salary, wage and/or position change for Brian Gwinn,
District Court Judge. (Approved)
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
Staffing status
Temp started yesterday
Our new EC
Budget look
• Revenue is starting to come in
• Comparative look
• Use of ARPA funds for the Commercial kitchen — Red Cross relief center?
Fair Planning
• Sponsorship look
• Entertainment look
• Vendor look
• Merchandise
Status of Projects
• New stalls for Barn 46 and 47 are done —Mats still need to be installed
• Goat Barn excavation —should start soon
• Wood floors in Barn 44—To be done in Fall
• Trees have been purchased (11) and have been planted
• New Tractor with attachments has arrived
• Debris removal waiting for property purchase —out for bid
• Pig show rings have been ordered and should be delivered July 15
• New AN's have been ordered
• Commercial restrooms—Tom awarded the design contract (Commercial Kitchen)
• Economic Impact Study —Materials sent to Consultant
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Grant County Commissioners Minutes
Week of July 19, 2021
Other potential projects
• Fixing up the Burger Barn
• Painting the Beer Garden building —Neon signs?
• Community Day plans
• Valley sign replacement — can we do it this year ($30.,000)
• Commercial Kitchen
• Sprinkler buildings (Ag and Commercial)
11:00 p.m. —11:30 p.m. Weed District #51A Discussion
11:30 p.m. —12:00 p.m. K McCrae, Drug Court Discussion
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update (Items 1 through 4)
Cn1ir4 I rtr+e
Action Items:
1. Solid Waste Management Community Litter Cleanup Program Agreement No. SWMCLCP-2123-
GrCoPW-00044 between Washington State Department of Ecology and Grant County Public
Works in the amount of $101,500.00 to remove litter and illegally dumped material from public
lands and/or provide litter and illegal dump prevention education to citizens and other
organizations. (The Commissioners approved the Public Works Director to sign this agreement
as a SAW Eagle Account is required).
Discussion Items:
Ll Job Review Solid Waste Coordinator (Sam C)
Ll Mattawa Drop Box Remaining Open (Letter To Community) (Sam C)
Ll FTE Requests (Sam C)
o Heavy Equipment Mechanic
0 2ND Solid Waste Foreman
Ll Pre &Post Liability Fund (Sam C)
LJ Grant County Health District Solid Waste Fund; $0.15 Per Ton (Sam C)
LJ Grant County Abatement Fund $0.85 Per Ton (Sam C)
Ll Fair Booth Education (Sam C)
Ll Crushing Update (Sam D)
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Week of July 19, 2021
Public Works General Update
Action Items:
2. Authorization to Purchase Herbicide through Washington State Department of Enterprise
Services Contract #02917. Total purchase amount is $98,,973.22 including sales tax. (Approved).
Discussion Items:
Ll Clothing Allowance (Sam C)
Ll Safety/Training Officer (Sam C)
Ll Planning Public Works Rodeo (Sam C)
LJ Career Day at Local High Schools/College Update (Sam C.)
Ll Salary Study CDL Driver (Sam D)
Public Works Engineering►/Roads
Action Items:
3. , Resolution Notice of Hearing to consider an ordinance modifying certain sections of Ch. 11.04 of
the Grant County Code titled "Maximum Speed Limits". Specifically, to decrease the speed limit
on Road 14.6 NW from 35mph to 25 mph from Dodson Road to the end (.150 miles). (Approved,
Resolution No. 21 -076 -CC setting the public hearing date for August 3, 2021 at 3:35 p.m.)
4. Recommendation that Grant County not take the roll as lead agency on the Moses Lake Bridge
Interlocal Agency Agreement project with the Port of Moses Lake, City of Moses Lake and the
ASPI Group. (Approved).
Discussion Items:
Ll CRAB Engineer Training (Keith)
Ll Adams Rd. Easement (Keith)
Ll McAtee Easement (Keith)
Ll WAN Discussion (Keith)
LJ TIP Open Houses Tentative Dates August 17,18, 19 In Each District (Keith)
Ll Major Projects/Chip Seal Update (Keith)
Ll Accidents Update (Keith)
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 12)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 12 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved).
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Week of July 19, 2021
2. Special occasion liquor license application for the Columbia Basin Rodeo Association and their
event at the Grant County Fairgrounds August 17 — 21, 2021, from the Washington State Liquor
and Cannabis Board. (Approved).
3. Special occasion liquor license application for Highrollers and their event at Sun Lakes Park
Resort on September 17-18, 2021, from the Washington State Liquor and Cannabis Board.
(Approved).
4. Letter of re -appointment for Sandra Marcusen to the Tourism Commission for another 3 -year
term beginning July 18, 2021 — July 19, 2024. (Approved).
5. Washington State Department of Commerce, Community Services and Housing Division,
Consolidated Homeless Grant (CHG) sub -recipient agreement with the Housing Authority of
Grant County for CHG contract no. 22-46108-10 with a term of July 1, 2021 — June 30, 2023 for
the amount of $11188,395.00. (Approved).
AUDITOR'S OFFICE
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$82,771.08 and $1.,264,,540.27).
FACILITIES AND MAINTENANCE
7. Recommendation to award the bids for the Juvenile Court and Youth Services- Moses Lake
exterior project (FM2111 in the amount of $56.,769.08) and the Health District Part 2 exterior
project (FM2112 in the amount of $72.,953.20) to the low bidder Stan's Construction. Budget
approved for these 2021 capital projects is $60.,000.00. They would like to utilize $45,000 from
the water heater project. If approved, a budget extension in needed for the amount of
$39,527.17 and recommending using REET funds. (Approved, the public hearing was set for
August 24, 2021 at 3:00 p.m.)
8. Contract with A 1 Asbestos, LLC for the Grant County Tunnel Abatement project (FM2107) for
the removal, packaging and disposal of the soil and debris containing asbestos in the areas
under the courthouse and annex. (Approved).
TECHNOLOGY SERVICES
9. Purchase Order No. 373 in the amount of $20,370.53 to CDW-G to purchase VEEAM Availability
Suite Universal License and VEEAM Premium Technical Support —Renewals. (Approved).
JUVENILE COURT AND YOUTH SERVICES
10. Budget extension request in the amount of $46,381.00 to receive a Washington State
Department of Commerce VOCA grant funds no. F19-31219-456 for wages/salaries. (Approved,
the public hearing was set for August 24, 2021 at 3:00 p.m.)
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Grant County Commissioners Minutes
Week of July 19, 2021
SHERIFF'S OFFICE
11. Amendment No. 6 to State of Washington Department of Corrections Contract No. K9412 which
extends the term of the agreement to December 31, 2021, increases the per diem rate to
$82.73, and updates other terms and conditions. (Approved).
DEVELOPMENT SERVICES
12. Service agreement with Stericycle, Inc. dba Shred -It to provide shredding services for their
department. (Approved).
3:00 p.m. — 3:10 p.m. Open Record Public Hearing, Sheriff's Office Surplus of Jetski and Trailer,
and ordering the sale thereof
The Commissioners held an Open Record Public Hearing to consider the surplus request from
the Sheriff's Office fora 2007 SeaDoo Jetski (Asset# 102729) and a 2007 Karavan Jetski
Trailer. These items have an estimated value of $3.,800.00 and will be sold at auction and the
funds will be used to offset the purchase of a new jetski and trailer in 2022.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone, seconded by Commissioner Jones to approve the surplus the jetski and
trailer as presented. The motion passed unanimously. (Resolution No. 21 -075 -CC)
3:15 p.m. — 4:15 p.m. S Davis, WRCIP Insurance Claims History Review
MISCELLANEOUS ITEMS
Washington State Department of Transportation Local Agency Agreement for the U -SE Road Overlay
project for the resurface of existing HMA pavement with overlay, shoulder finishing, guardrail, etc.
(Approved)
Washington State Department of Transportation Local Agency Agreement for the Dodson Road Overlay
project for the resurface of existing HMA pavement with overlay, shoulder finishing, guardrail, etc.
(Approved)
Commissioner Stone was authorized to sign the Grant County Health District voucher listings in the
amounts of $458., 821.34 and $150,,634.35.
WEDNESDAY, JULY 21, 2021
7:00 a.m.-8:00 a.m. RJones, Grant County Economic Development Council Board Meeting
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Grant County Commissioners Minutes
Week of July 19,, 2021
7:30a.m. — 8:30 a.m. R Jones., OGWRP Funding Steering Committee Meeting (Zoom)
9:00 a.m. — 9:30 a.m. C Carter, WRCIP Fiscal Committee Conference Call
9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING
1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their July 16,
2021 payroll.
THURSDAY, JULY 22, 2021
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting (Zoom)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to the Andrey Demchuk (Demchuk Short Plat #2) File # P 21-0186
(preliminary P 21-0103) Final Plat Submission and Review.
FRIDAY, JULY 23, 2021
3:00 p.m. — 4:00 p.m. C Carter, Jail Diversion / Behavioral Health "Commissioner" Meeting
Signed this day o 2021.
BOARD OF COUNTY COMMISSIONERS
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Cindy'C'arter., Clair
Danny E. Ston4, Vice -Chair
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