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HomeMy WebLinkAboutGrant Related - BOCC (002)To: Board of County Commissioners From: Janice Flynn, Administrative Services Coordinator Dates. September 22, 2022 Re: Authorization for Release of BOCC Approved Funds, Dept of Commerce, E -RAP 2.0 Grant #21-4619C-108, Reimbursement #29, Opportunities Industrialization Center (0/C), Request #10 Opportunities Industrialization Center (OIC) has requested reimbursement for the above -referenced grant, per the contracted guidelines in the amount of $13,529.82. The invoice and supporting documentation are attached for review. I am requesting the release of funds for payment to OIC in the amount of $13,529.82. Thank you. SEP 2o22 am am �WJ Lead Grantee Name: (01g)of Washington List Sub Grantee Names Below -Report Week or Month/Year: August 2022 Amin .......... ...... . . p 45 i4" P 0 _era ions, e n' A R f a- h, Uti itV,,'­ ssis a $7 For r'. S u contr ctine, Sub By n F Rent/Utilities Advance �13' WE 'rZ d OM 4� 6 g Totals $13,529.82 Total $ 0:00 458.02 :$7,071,80 $0.00 bl` $0:00 Q w N $0.00 F 10111 1,10 I'M k $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $13..529.82 Contract 21-4619c-108 Submitted to GC by: OIC OF WASHINGTON Request for Reimbursement No.8 AUGUST 2022 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? X Approved by the federal awarding agency, if required? N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-122? X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? X Applied uniformly to federal and non-federal activities (Le., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). N/A Not included as both a direct billing and as a component of indirect costs? N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation maybe in an electronic form. X Correctly charged to the proper account code and grant period? C:\Users\jflynn\AppData\Local\1\4icrosoft\Windows\lNetCache\Content.Outlook\FCQVG424\Subrecipient Checklist August 2022.doc Page 1 General Ledger System OIC OF WASHINGTON For User: CHARLENE PARKS Page: Page I of 4 Fund Expenditure report for: 498 - ERAP 2.0 10/1/21-6/30/23 (Fund status: Active) Date: 9/16/2022 Report year: 10/1/2021 thru 6/30/2023 Period ending: August 2022 Time: 2:19:23 PM _1---___.-_ Monthly ----- - ---- -- Date ----- __-_----- Account .......... . ................ . ........... . ..... ........ .. ... ...... . ... . ........ ....... ... * . . . ....... ..... ... Budget ..... . .... ... Expenditures Pct Budget _..h....: Expenditures ...... Pct Annual budget Unexpended Department: 008 DIRECT ADMIN Program: 80 CEO OFFICE 5311 SALARIESPAGES EXPENSE $171.00 $0.00 0.00% $1,881.00 $2,940.02 156.30% $31608.26 $668.24 5351 FICA,OIC EXP $8.00 $0.00 0.00% $88.00 $155.14 176.30% $182.26 $27.12 5352 LAND I,OIC SHARE $0.00 $0.00 0.00% $0.00 $6.65 0.00% $8.10 $1.45 5353 STATE UCI(ES),OIC EXP $1.00 $0.00 0.00% $11.00 $26.95 245.00% $32.19 $5.24 5355 PAID FAMILY MEDICAL LEAVE $0.00 $0.00 0.00% $0.00 $11.76 0.00% $13.67 $1.91 5360 DISABILITY OIC EXPENSE $1.00 $0.00 0.00% $11.00 $24.50 222.73% $29.99 $5.49 5361 MEDICAL INSURANCE,01C EXP $16.00 $0.00 0.00% $176,00 $297.44 169.00% $356.55 $59.11 5362 LIFE INSURANCE,OIC EXP $0.00 $0.00 0.00% $0.00 $11.16 0.00% $13.48 $2.32 5363 PENSION,OIC EXP $13.00 $0.00 0.00% $143.00 $233.77 163.48% $290.54 $56.77 5364 ACCRUED PTO EXP $18.00 $0.00 0.00% $198.00 $302.52 152.79% $382.17 $79.65 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $0.72 0.00% $0.75 $0.03 5910 INSURANCE $0.00 $0.00 0.00% $0.00 $3.75 0.00% $3.23 ($0,52) 5960 COMMUNICATION $1.00 $0.00 0.00% $11.00 $36.36 330.55% $37.32 $0.96 Total for sub program $229.00 $0,00 0.00% $2,519.00 ... .............. $4,050.74 160-81% . ........ . ..... $4,958.51 ........... $907.77 Sub program: 50 FACILITY MAINT 5601 DEPRECIATION EXP BLDG, $0.00 $0.00 0.00% $0.00 $6.67 0.00% $5.71 ($0.96) 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $0.07 0.00% $0.04 ($0.03) 5611 SPACE $5.00 $0.00 0.00% $55.00 $137.50 250.00% $116.54 ($20.96) 5630 UTILITIES $1.00 $0.00 0.00% $11.00 $33.22 302.00% $30.51 ($2.71) 5640 BUILD. REPAIR/MAINT. $1.00 $0.00 0.00% $11.00 $49.11 446,45% $41.00 ($8.11) 5910 INSURANCE $0.00 $0.00 0.00% $0.00 $0.24 0.00% $0.26 $0.02 5912 LIABILITY INSURANCE $0.00 $0.00 0.00% $0.00 $14.82 0.00% $12.35 ($2.47) Total for sub program 50 $7.00 $0.00 0,00% $77.00 $241.63 313.81% $206.41 ........ .. .......... .... N. . . ..... . . ........ . . ......... ($35.22) Total for program 80 ----- > $236.00 $0.00 0.00% $2,596.00 $4,292.37 165.35% $5,164.92 $872.55 Program: 82 CFO / FISCAL 5311 SALARIES,WAGES EXPENSE $411.00 $0.00 0.00% $4,521.00 $7,685.84 170.00% $8,646.88 $961.04 General Ledger System OIC OF WASHINGTON $1.00 $0.00 0.00% $11.00 $20.70 188.18% $23.41 $2.71 For User: CHARLENE PARKS $0.00 $0.00 0,00% $0.00 $0.17 0.00% Page'. Page 2 of 4 Fund Expenditure report for: 498 - ERAP 2.0 10/1/21-6/30/23 (Fund status: Active) $0.00 0.00% $253.00 Date: 9/16/2022 Report year: 10/1/2021 thru 6/30/2023 $55.36 Period ending: August 2022 $6.00 $0.00 Time: . . .. . ............... 2:19:24 PM ...... . ....... .......... .... . ... ­­­ ...... . .. . .... ........... . ... .............. . .. ......... . ... I ........ . ........... . . .. . ........ .. .......... ........... . ...... ------- ___ . ........... ­­_ ----Monthly - ---------- - $131.34 . . . ....... . .... ............... .. . . ... Date - - ------------- .... $10.00 Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended . . ......... ­­ . ........... . ...... .. ............. . ..... . .......... . .... . . . ....... . ................... ....... .. . .. 5351 FICA,OIC EXP $30.00 $0.00 . .. ............... 0.00% $330.00 $575.19 174,30% $649.15 $73.96 5352 L AND 1,01C SHARE $1.00 $0.00 0.00% $11.00 $21.32 193.82% $23,14 $1.82 5353 STATE UCI(ES),OIC EXP $5.00 $0.00 0.00% $55.00 $101.47 184.49% $113.52 $12.05 5355 PAID FAMILY MEDICAL LEAVE $2.00 $0.00 0.00% $22.00 $44.93 204.23% $50.16 $5.23 5360 DISABILITY OIC EXPENSE $5.00 $0.00 0.00% $55.00 $97.16 176.65% $110.91 $13.75 5361 MEDICAL JNSURANCE,OIC EXP $65.00 $0.00 0.00% $715.00 $1,228.30 171.79% $1,370.17 $141.87 5362 LIFE INSURANCE,OIC EXP $2.00 $0.00 0.00% $22.00 $41.70 189.55% $47.77 $6.07 5363 PENSION,OIC EXP $30.00 $0.00 0.00% $330.00 $569.16 172.47% $646.35 $77.19 5364 ACCRUED PTO EXP $50.00 $0.00 0.00% $550.00 $856.99 155.82% $1,054.19 $197.20 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $3.04 0.00% $2.90 ($0.14) 5910 INSURANCE $0.00 $0.00 0,00% $0.00 $21.18 0.00% $19.44 ($1.74) 5960 COMMUNICATION $5.00 $0.00 0.00% $55.00 $84.98 154.51% $111.40 $26.42 ................... .. ........... Total for sub program -----> .. $606.00 $0.00 0.00% $6,666.00 . ........ 169,99% . ............ . ....... . . . . . . ................ . ...... - $12,845.98 $1,514.72 Sub program: 50 FACILITY MAINT 5601 DEPRECIATION EXP BLDG. $1.00 $0.00 0.00% $11.00 $20.70 188.18% $23.41 $2.71 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0,00% $0.00 $0.17 0.00% $0.16 ($0.01) 5611 SPACE $23.00 $0.00 0.00% $253.00 $430.04 169,98% $485.40 $55.36 5630 UTILITIES $6.00 $0.00 0.00% $66.00 $111.83 169.44% $131.34 $19.51 5640 BUILD. REPAIR/MAINT. $10.00 $0.00 0.00% $110.00 $183.58 166.89% $213.16 $29.58 5910 INSURANCE $0.00 $0.00 0.00% $0.00 $0.88 0.00% $1.11 $0.23 5912 LIABILITY INSURANCE $2.00 $0.00 0,00% $22.00 $45.48 206,73% $50.83 $5.35 Total for sub program 60 -----> .. ... $42,00 . . ...... $0.00 0.00% $462.00 $792.68 171.58% . . ..... $905.41 . . . .......... ......... ... $112.73 Total for program 82 ----> $648.00 $0.00 0.00% $7,128.00 $12,123,94 170.09% $13,751.39 $1,627.45 Total for department 008===n=> $884,00 $0.00 0.00% $91724.00 $16,416.31 168.82% $18,916.31 $2,500.00 Department: 010 PROGRAM Program: 25 PROGRAM SUPPORT 5311 SALARIESWAGES EXPENSE $1,893.00 $4,514.63 238.49% $20,823.00 $9,591.11 46.06% $39,753.20 $30,162.09 5351 FICA,OIC EXP $136.00 $334.75 246.14% $1,496.00 $705-17 47.14% $2,858,44 $2,153.27 General Ledger System OIC OF WASHINGTON ' A* $0.00 o.00% $209.00 $43.84 $16.00 $0.00 0.00% $176.00 For User: CHARLENE PARKS $20.00 $0.00 0,00% $220.00 $23.84 $22.00 Page: Page 3 of 4 Fund Expenditure report for: 498 - ERAP 2.0 10/l/21-6/30/23 (Fund status- Active) $25.45 $8.00 $0.00 Date: 9/16/2022 Report year: 10/1/2021 thru 6/30/2023 Period ending: August 2022 . ...... . . .................. . .. . ..... .. .......... ... . . . ................. . . . . . ... . ....... . ..... ....... . .. ........... . . .. . . ...... _­ .. . ... . .. Time: 2:19:25 PM ....... ....... .... . . . . .................... ...... . ..... .1, . ... . . . .................. ............. ... . . ...... ........ .... . ..... .... . .. . ....... . ........ . . . . . . . .................. ­.. . ......... .. . . . ............... . ..... ........... ... . $935.00 $122.58 AccountBudget Expenditures Pct Budget Expenditures Pct. Annual budget Unexpen ded ................. ...... . . . . ..... . . . . ..... . ..... . ............. ............... 5352 L AND IOIC SHARE . . . .. . . ......... . ... . .............. ..... ..................... $9.00 $28.89 321.00% $99.00 $57.90 58.48% $202.74 $144.84 5353 STATE UCI(ES),OIC EXP $30.00 $64.09 213.63% $330.00 $140.31 42.52% $640.05 $499.74 5355 PAID FAMILY MEDICAL LEAVE $13.00 $29.45 226.54% $143-00 $64.43 45.06% $276.11 $211.68 5360 DISABILITY OIC EXPENSE $30,00 $60.75 202.50% $330.00 $140.47 42.57% $632.36 $491.89 5361 MEDICAL INSURANCE,01C EXP $529.00 $607.63 114.86% $5,819.00 $1,676.52 28.81% $11,113.91 $9,437.39 5362 LIFE INSURANCE,01C EXP $11.00 $24.17 219.73% $121.00 $55.90 46.20% $251.04 $195.14 5363 PENSION,OIC EXP $153.00 $343.40 224.44% $1,683.00 $751.38 44.65% $3,219.81 $2,468.43 5364 ACCRUED PTO EXP $609.00 $410.92 67.47% $6,699.00 $1,410.89 21,06% $12,797.29 $11,386.40 5500 TRAVEL $29.00 1 $0.00 0,00% $232.00 $29.25 12.61% $535.20 $505.95 5602 DEPRECIATION EXP EQUIP $1.00 $0.00 0.00% $11.00 $4.28 38,91% $33.30 $29.02 5712 REPRODUCTION SUPPLIES $12.00 $0.33 2.75% $132.00 $15.01 11.37% $268.61 $253.60 5910 INSURANCE $7.00 $14.59 208.43% $77.00 $37.06 48.13% $163.58 $126.52 5960 COMMUNICATION $51.00 $0.00 0.00% $561.00 $58.89 10,50% $1,077.54 $1,018.65 Total for sub program ................ . . ... . ........ . .. $3,513.00 ...... . .... . . . ....... . ...... - $6,433.60 183.14% $38,556,00 ............... . ..... ............. . . $140738.57 . .... ......... ........ ......... 38.23% $73,823.18 $59?084.61 Total for program 25 $3;513.00 $6,433.60 183.14% 8,556.00 $141738.57 38,23% $73,823.18 $59,084.61 040,910 4 � P4 474.0 L) Qq Program: 30 DIRECT SERVICES Comn I C$7, 0. 7 - 1, J.8 0 IV $').Qr) 7-41 ItlZrr, Qr%7 Ar, ww%.0wj%0%.#j I ')A A n 04 t -.9.1 S 95 4. 9.55 $179 9 A 7 4.9 Total for sub program $25,521.00 .... .... $7,071.80 .. . . . ........... . . 27.71% $2801731.00 $355,967.46 126.80% $535,954.95 $179;987.49 Total for program 30 -----> $25,521.00 $7,071.80 27.71% $280,731.00 $355,967.46 126,80% $5351954.95 $179,987,49 Program: 50 BLDG MAINT/FACILITY 5601 DEPRECIATION EXP BLDG. 5611 SPACE 5630 UTILITIES 5640 BUILD. REPAIR/MAINT. 5912 LIABILITY INSURANCE Total for sub program Total for program 50 -----> $19.00 ' A* $0.00 o.00% $209.00 $43.84 $16.00 $0.00 0.00% $176.00 $19,19 $20.00 $0.00 0,00% $220.00 $23.84 $22.00 $0.00 0,00% $242.00 $25.45 $8.00 $0.00 0.00% $88.00 $10.26 $85.00 . ...... . .... $0.00 .... . . .... . ... ... . .. ........ . ..... . 0.00% $935.00 $122.58 $85.00 $0.00 0.00% $935.00 $122.58 20.98% $400.35 $356.51 10.90% $351.13 $331.94 10.84% $436.21 $412.37 10.52% $465.67 $440.22 11.66% $187.73 $177.47 13.11% $11841.09 $1,718.51 13.1110 $1,841.09 $17718.51 General Ledger System OIC OF WASHINGTON For User: CHARLENE PARKS Page: Page 4 of 4 Fund Expefiditure report for: 498 - ERAP 2.0 10/l/21-6/30/23 (Fund status: Active) Date: 9/16/2022 Report year: 10/1/2021 thru 6/30/2023 Period ending: August 2022 Time: ..... ......... . ... .... ........... 2:19:26 PIVI . .......... ..... ..... - .. ......... . . .................. . .. ........... .............. ..... . .............. Account Budget Expenditures Pct Budget Expenditures Pct . . ...... --------- -- . ...... . ........ ...... Annual budget . . ...... . -. Unexpended .. ... ..... ... ..... . ....... . ... ....... .......... ..... . ......... . ............. . ........... . -.......1.. .. ........ .... . . ..... ... ... Total for department 010 -----> $29,119.00 $13,505.40 46.38% $320,222.00 $370,828.61 115-80% $611,619,22 $240,790.61 Fund Totals $30,003.00 $13,505.40 45.01% $329,946.00 $387,244.92 117.37% $630,535.53 $243,290.61 nip e Instructions: I Eviction Rent Assistance Program 2.0 (ERAP 2.0) - Report Form -VERSION 4 Household1 Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP2.0 Payment Forms and Information and Eligibility OIC of Washington Report period: . .. . . ... . .. . . . ..... Household. rental;Ethnicity assis 7tan cle Total no. of months of utilities assistanceAssistance Total Utilities 24 or Unacco mpanied Provided Youth 16-17 •, Rental Type Percent Area Median Income EXAMPLE: 080120200 American Indian/Alaska ..11MM,. leased lot space/mooring fee ..Cisgender Woman.. .. . .. .. ... Cigender Man .. d rental unit:.. .• ..leased rental unit 30%. .. or less .. .. . . .. .. . or less :.Cisgender Ma .. 30% or less Cis ender Man.. or less .CisgenderWomanRIM, faint w leased rental unit :.. .. .. or less •. .. .Cisgender .. 30% or less •..• .. . , Cisgender Woman 30% or less LTNIT, No n-His pan .. ... :• .. ... Summary Istan' 0� Utility'Assistance Rental Assistanc�e", ITotal Aniounto—Rental Assistance", 6 onths.of Utility' dd,�, Total Amount' Months ofR'nt I' No.\df Applicati rii`� ITotil Households 231 231 81.1 $ 7,071.80 01 01 .............. "g, ,g \q. q "M RIN I N Hdiclbf ftigahold'Et M, �x dl6ntDoes:nIi'Kno'w' C lent Refused D at'a N66-'Hispani�M0, L at i"n.(ao'(6) 11 12 0 0 0 48% 52% 0% 0% 0% Leased Rental Unft'„ Famlfv/Frle6ds'Hotel/Motel Leased Lot SOa6/Moo Ilng Fee; � Reed/p n't Know 4 0 0 0 0 100%1 0% 0% 0% 0% Less than 30% 31-500A 51-80° 16 6 1 70%1 26% 4%