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Home My WebLink AboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available. MONDAY, June 20, 2022 Juneteenth Holiday, Courthouse Closed TUESDAY, June 21, 2022 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stone and Jones (Jones via Webex) in attendance. Commissioner Jones arrived later in the day. Commissioner Carter was out and excused. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update • Resolution for the appointment of an interim Sheriff • Health Board resolution: appointment of health officer/Tribal member 9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update Calendar items Request Action 06/22/22 —Work in Ellensburg 06. Benefits Finan-cJal Report 06/12/22 — HWC Meeting No Action 07. Discussion ltems Request Action 01. Human Resources Structure FYI Only No Action 02. FMLA Administration FYI Only No Action Authorization .Requests Request Action 03. PAR —Chris Young Sign Signed 04. PAR—Tyler Lawrence Sign Signed Reports, Metrics, & Committees Request Action Updates 06. Benefits Finan-cJal Report 05. Recruitment Report FYI Only No Action 06. Benefits Finan-cJal Report FYI Only No Action 07. Benefits Dashboard Report FYI Only No Action Comp, Benefits, Payroll, & Leave Request Action 08. Commissioners' Office Direct Directed 09. Jason Collings Letter Direct Referred 10. Clerk's Office Request Direct Directed Compliance I Request - Action 11. EEOP FYI Only No Action Page 2of8 Grant County Commissioners Minutes Week of June 20, 2022 Pursuant to RCW 42.30.110(1)(g) - Job Applicant/Evaluation and RCW 42.30.140(4)(a) — Negotiations, Commissioner Stone called an Executive Session to order at 9:15 a.m. to go until 9:30 a.m. In attendance were Commissioners Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, Barbara Vasquez, Clerk of the Board. The session was continued to 9:45 a.m. and then again to 9:55 a.m. Commissioner Stone closed the session at 9:55 a.m. Personnel Action Request (PAR) for the salary, wage and/or position change for Chris Young and Tyler Lawrence, Development Services. 10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update • Staffing status o Changes with event staff — increased oversight by Fair Director o More maintenance staff needed. o Losing campground host o Change in seasonal staff • Interim Events o Cross training is going well o Continue to see strong equestrian interest o Continue to pick up weddings and quinceanera's • Fair Planning o Additional grant funding o New milking cow o More premium funds o Schedule is full o Golf cart costs doubled Employee &Department Issues Request Action 12. Public Works FYI Only Referred 13. Jared Rang Letter Direct Referred Labor Relations Request Action 14. Association Courthouse; District FYI Only No Action Court; Solid Waste 15. Association Public Works FYI Only No Action 16. Association Youth Services FYI Only No Action 17. Association Re Renew Admin FYI Only No Action Services 18. Deputy Sheriff Negotiations FYI Only No Action 19. Corrections Negotiations FYI Only No Action 20. Sheriff Support Negotiations FYI Only No Action 21. Renew Teamsters Negotiations FYI Only No Action 22. Change in Payroll Cycle FYI Only No Action 23. Public Bargaining FYI Only No Action Pursuant to RCW 42.30.110(1)(g) - Job Applicant/Evaluation and RCW 42.30.140(4)(a) — Negotiations, Commissioner Stone called an Executive Session to order at 9:15 a.m. to go until 9:30 a.m. In attendance were Commissioners Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, Barbara Vasquez, Clerk of the Board. The session was continued to 9:45 a.m. and then again to 9:55 a.m. Commissioner Stone closed the session at 9:55 a.m. Personnel Action Request (PAR) for the salary, wage and/or position change for Chris Young and Tyler Lawrence, Development Services. 10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update • Staffing status o Changes with event staff — increased oversight by Fair Director o More maintenance staff needed. o Losing campground host o Change in seasonal staff • Interim Events o Cross training is going well o Continue to see strong equestrian interest o Continue to pick up weddings and quinceanera's • Fair Planning o Additional grant funding o New milking cow o More premium funds o Schedule is full o Golf cart costs doubled Page 3 of 8 Grant County Commissioners Minutes Week of June 20, 2022 • Ca pita I o Where are we on projects? o We need 2 new gators o Planning for 2023 — what projects would you like to take on? ■ Campgrounds ■ Extension of Ardell ■ Valley sign ■ Huck Fuller • Rodeo arena o Bleacher reimbursement for Rodeo Association o Burger Barn fixes o Upcoming projects they may be requesting 11:00 a.m.-12:00 p.m. Commissioners RoundTable— Miscellaneous Discussion • Review of Consent Agenda Items • Barrier Discussion w/Darryl Pheasant (CC) — The Treasurer would like to see his office have the microphone set up like the Clerk's Office has. He has funding for this project. • Fireworks Ordinance (DS)- Commissioner Jones is not in favor of the Fire Marshal's recommendation, to only discharge fireworks two days a year. 1:00 p.m. —1:25 p.m. B Vasquez, Clerk of the Board Update • NovaTime — Reports • Insurance Claims • Exec Session Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 1:17 p.m. to go until 1:25 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones, and Barbara Vasquez, Clerk of the Board. Commissioner Stone closed the session at 1:25 p.m. 1:30 p.m. —1:55 p.m. Public Works Update • Public Works Engineering/Roads o Leadership and Heavy Equipment Operator Training Programs Proposed- use ARPA funds? o Gravel to Road — Cost Share Program: Director is not in favor of this program. Can REET funds be used? 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None Page 4 of 8 Grant County Commissioners Minutes Week of June 20, 2022 • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. • Correspondence (ie. emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable — Miscellaneous Discussion: T Gaines gave an update on the phone system; Ryan Rectenwald requested that the Sheriff's Office be closed from 12pm-fpm on June 30, 2022 to allow staff to attend the retirement party of Sheriff Jones. This was approved. • Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the consent agenda as corrected below. The motion passed with 2 Commissioners in attendance. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. In the amounts of $100,505.14 and 1,630,820.93. 2. Request for creation of a new special revenue fund — Vessel Registration Fees 142.001 (Resolution No. 22 -060 -CC). This fund will account for vessel registration fees from the state. Upon creation of fund, request the following: a. A cash transfer of $117,855.25 from Current Expense 001.000 to Vessel Registration 142.001. b. A budget transfer of $30,000.00 from Current Expense 001.000 to Vessel Registration Fees 142.001 (the back sheet submitted by accounting listed Homeless Plan Admin in error and was corrected). c. A budget extension of $118,440.60 for Current Expense001.000 and an extension of $206,881.20 for Vessel Registration Fees 142.001. COMMISSIONER'S OFFICE 3. 1 nvoices 4. Thank You Service Letter for Corinne Isaak for service on the Grant County Tourism Commission. 5. Appointment Letter for Chuck Allen to the Grant County Economic Development Council (EDC). 6. Resolution No. 22 -061 -CC regarding the Strategic Infrastructure Program Advisory Committee Recommendations for Funding of McKay Healthcare Phase 1 Capital Improvement Plan — Emergency Generator Expansion Grant in the amount of $500,000.00. 7. Franchise Agreement between Ziply Fiber Northwest, LLC DBA Ziply Fiber and Grant County. (withdrawn as this was added in error) 8. Request from Grant County Fire District #7 for approval to purchase a Compressor System, total estimated cost of $93,564.95 as part of their $100,000.00 allocation from Grant County American Rescue Plan Act (ABPA) funds. 9. Resolution No. 22 -062 -CC in the matter of Reorganizing the Grant County Board of Health in accordance with Washington State statutes. Page 5 of 8 Grant County Commissioners Minutes Week of June 20, 2022 CENTRAL SERVICES 10. A-19 to the Washington State Department of Agriculture — Fairs Program, Interagency Agreement No. K3675 for Musco Lighting Project in the amount of $250,000.00. NFW HnPF 11. Request for approval for the Director to digitally sign the renewal of the Washington State Department of Commerce, Office of Crime Victims Advocacy, Community Services and Housing Division - Violence Against Women DVLA Grant No. S23-31108-004 in the amount of $23,247.00. Term is 7/1/22 — 6/30/23. PHRI IC WORKS 12. Request to the County Road Department for reimbursable work for Franklin County for chip seal work to be completed no later than September 29, 2022, and not to exceed $35,000.00. 13. Request to the County Road Department for reimbursable work for the Washington State Parks — Coulee Corridor Area to grade Lake Lenore Caves Road — and Pull Ditches at potholes state park work to be completed by July 30, 2022, and not to exceed $6,000.00. 14. Washington State Department of Transportation Supplemental Agreement Number 3 with Grant County and Nicholls Kovich Engineering, PLLC to provide on call engineering support. Term is 3/10/2020 —12/31/23 for the new maximum total amount of $102,754.59. RENEW 15. Request to replace the lighting in the Moses Lake office to help save costs. Total cost of the project is $66,678.05. $60,000 will come from the budgeted fund 108.150.00.0000.594646400 (Capital Outlay) and the remaining $6,678.05 will come from the same account from the remodel line item. Additionally, we anticipate a rebate from the PUD estimated to be $4,900. If approved, a contract will be signed with Northwest Edison for the installation. SHFRIFFS OFFICF 16. Request by the State of Washington, Department of Commerce Justice Assistance Grant for certification of commercial insurance, risk pool or self-insurance proof. 17. Request to reconsider the Service Contract with Dennis Fountain of Maxwell Leadership, LLC for Leadership and Personal Growth Consultation. Term is 5/4/22 —12/31/22 for $2,000.00 per month. TECHNOLOGY SERVICES 18. Purchase Order (PO) No. 422 to Lexipol LLC for Annual Corrections Policy Manual & Daily Training Bulletins for the Sheriff's Office in the amount of $8,201.34. Page 6of8 Grant County Commissioners Minutes Week of June 20, 2022 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Intermountain Infrastructure Group LLC, Franchise Application The Commissioners held an Open Record Public Hearing to consider a franchise application from Intermountain Infrastructure Group LLC to construct, operate and maintain conduit, man hole/hand holes and fiber optic cable on certain County Road Rights -of -Way within the County of Grant, State of Washington, for the purpose of carrying water. Location is: Route 1 Location begins on South side of 15349 Martin Road NW (15 feet South of Martin Rd. NW Centerline) goes East to Road K NW. It will continue on the West side of Road K NW (15 Feet West of Road K NW Centerline) to Highway 28 (Will stop 15 feet North of North Fog Line of HWY 28). Within S 1,2,3,4,6,34, T20N, R24E. Route 2 Location begins at 9 NW and Road V (20 Feet West and 15 North of the Center of this intersection. It will continue North on the West side of Road V NW to Road 10 NW (Stopping 20 feet North of Road 10 Centerline). Within S 17, T20N, R23E. Sam Dart, Assistant Public Works Director gave a brief synopsis of the application. He clarified that there can be multiple franchises within one county right-of-way. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the franchise application as presented. The motion passed with 2 Commissioners in attendance. (Franchise Agreement signed) 3:20 p.m. — 3:25 p.m. Open Record Public Hearing, Sheriff's Office and Auditor's Office Budget Extensions The Commissioners held an Open Record Public Hearing to consider the following budget extension requests: • Sheriff's Office in the amount of $10,779.61 using Bob Feil Boats and Motors for emergent repairs of their Lifeproof Boat. Funding will come from VFR funds from a Washington State Parks and Rec grant (001.114) • Auditor's Office in the amount of $355,600.66 for the Homeless Housing Administration funding that was collected between 2008-2021. The extension will be for fund 131.001 - Homeless Admin and fund 001.000 -Current Expense. Katie Smith, Chief Accountant gave a brief synopsis of the requests. She stated that after further review of the Sheriff's request, it was determined that this request should be withdrawn, and she will bring a new request to the board at a later date. Page 7of8 Grant County Commissioners Minutes Week of June 20, 2022 A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the budget extension for the Auditor's Office ONLY, and withdraw the Sheriff's Office request. The motion passed with 2 Commissioners in attendance. (Resolution No. 22 -063 -CC) 3:25 p.m. — 3:30 p.m. Open Record Public Hearing, Public Works Vehicle Surplus (2016 Chevrolet Tahoe 4WD) The Commissioners held an Open Record Public Hearing to consider the surplus and sale of a 2016 Chevrolet Tahoe 4WD (#7089) VIN# 1GNSKDEC4GR146766. The vehicle will be sold on www.publicsurplus.com. Sam Castro, Public Works Director gave a brief synopsis of the request. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the surplus and sale as presented. The motion passed with 2 Commissioners in attendance. (Resolution No. 22 -064 -CC) MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their June 17, 2022 payroll. The Chair of the Board was authorized to sign the Estate of Jack E. Jones (Jones Estate Farm Unit 225 Short Plat) File # P 22-0115 Final Plat Submission and Review. WEDNESDAY, June 22, 2022 12:00 p.m. —1:00 p.m. Grant County CHI Meeting 4:00 p.m. — 5:00 p.m. VETERANS STAND DOWN PLANNING MEETING Page 8 of 8 Grant County Commissioners Minutes Week of June 20,, 2022 THURSDAY, June 23,,2022 9:00 a.m. — 2:00 p.m. BOARD OF EQUALIZATION HEARINGS 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting FRIDAY,, June 24, 2022 8:00 a.m. — 2:00 p.m. D Stone at WSAC Water 101— Module C (Leavenworth) Signed this day of �2022. A Attest: ff J - Barbara J. qasquez, emc Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant Founty, Washington r% ff--