HomeMy WebLinkAboutBid Related - Public WorksMemo
Grant County
Department of Public Works
124 Enterprise St, S.E.
Ephrata, WA 98823
To: Honorable Grant County Board of County Commissioners
From: Dave Bren, PE, MSCE
County Road Engineer
Date: June 29, 2022
Re: Reconstruct Road 3 -NE from U -NE to X -NE (PHASE 4)
Project Award Request (CRP #22-01)
Serial No. 22.071
Legislative History: Financial Impact:
• First Presentation: o July 5, 2022 • Engineers Estimate:
$111250 000,
• Second Presentation: • Low Bid Amount: $ 1,129,111
• Action Requested: 1. Project Award Motion • Self -Performed BST Work:
$ 2009000
Overview
The Six Year Transportation Improvement Plan
(STIP) includes the Reconstruction of Road 3 -
NE from U -NE to X -NE (Attachment A). The
work includes the reconstruction of 2.97 miles
of two-lane County Road with associated
excavation, embankment, culvert crossings,
road base, and crushed top course to prepare for
a County Installed BST Surface.
BST Surface by County Staff:
The final BST surface is to be placed by County
Staff. The estimated cost is $200,000 for self -
performed work on this project.
Bid Summary
Staff opened bids for the Reconstruction of Road 3 -NE from U -NE to X -NE on June 28111 2022. The County
received two bids for the project. Tommer Construction submitted the low bid for the project in the amount of
$1,129,111 (Attachment B). The Engineer's Estimate for both contracted ($1,050,000) and self -performed BST
saa
surface work ($200,000) totaled $1,250,000. Tommer Construction has all licenses in placi -with fv fi—
judged to be a responsible bidder per State requirements.
To meet current and future needs. serving together with pUblic and privete entifim- while f1,O5tL-,';rn,...ga. ,,rez�
vro�k- environment.2'
form -a
n 754-6082
DaV e. are_nr PE31 Oo unty, Rued Engineer_____ __Ext.. 3502
-.,Ed LCUlly, SUPeniSor-Dist'Na- �L__ 3540
....... -.(509) '754-6087
Bbb Benan-tif, Con.-sttucti�n,,'Eflr;ginee.i:,�-.---..-...-...:Ext 3503
Mike DeT ra4fo, SU.pe,1ViSDNDiSt.,,ffD. 2— 359,1
pu,,blicwotks@gran,,tcoun,.4,%va.gw
'toc Ohl, Accountant Lead___ E.xt. 3555
John stissey, SuperVisor4)istT4o_ 354-t
sani castro, Puibfic 35D4Follett,
Rod Forenmn-Sign 357.9
Min Spiess supenisor-centrail 754-6086
Smwel,oarAssistant EA -3519
Jason, collings, Solid waste 754-4319
Fiscal and Policy Implications
Much of the planned funding for this project ($698,400) comes from a Rural Arterial Trust Account
(RATA) through a 5.25.2021 project agreement Authorized by the CRAB Board (Attachment C). The
remainder of the planned funding for this project is to be provided by local County Public Works funding.
The low bid is 6.3% over the Engineer's Estimate. It should be noted that June is late in the year to be
going out to bids, as contractors have locked in their work for the building season already. We are
fortunate to have received the two bids and to have a low bid close to Engineer's Estimate. The higher
bid amounts were expected, as agencies around us are reporting higher than expected low bids up to 30%
over Engineer's Estimate.
Commission Packet Attachment
A.
Six Year Transportation Improvement Plan (STIP)
B.
Bid Tabulations
C.
Rural Arterial Trust Account (RATA) Project Agreement
Action Requested
Public Works Staff recommends that the Commission Award the Reconstruction of Road 3 -NE from U-
NE to X -NE (Phase -4) Project to Tommer Construction in the amount of $1,129,111.
Award Letter for 3 -NE Phase 4 Road Reconstruction Project, CRP #22-01
"'To mei et ourre.n:., end fiatur-e ne:e�d's, ze:rving togetht:r with p6h4o and private �e.ntitias. while fos .,ringa. respectful a.nd su0ces. 'ul
woi! k e.nvi�ronrr ent. a'
.f5) Information .................................................(509) 754-6082
Dave Bren, PE, County Road Engineer .................. Ext. 3502
Ed Lowry, Supervisor -Dist. No. 1 ................................ Ext. 3540
.wfa) FAX...............................................................(509) 754-6087
Bob Bersanti, Construction Engineer ....................
Ext. 3503
Mike DeTrolio, Supervisor -Dist. No. 2 ........................ Ext. 3591
!111tc0L E-mail ............................. publicworks@grantcountywa.gov
Loc Ohl, Accountant Lead ....................................... Ext. 3555
John Brissey, Supervisor -Dist. No. 3 ...........................
Ext. 3541
Sam Castro, Public Works Director ....................Ext. 3504
Rod Follett, Foreman -Sign Shop ............................ Ext. 3579
John Spiess, Supervisor -Central Shop .............
(509) 754-6086
_._..._. Samuel Dart, Assistant Director .........................Ext. 3519
Jason Collings, Solid Waste ..........................
(509) 754-4319
Andy Booth, Bridge Supervisor .................................... Ext. 3535
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3 -NE Phase 4 (U -NE to X -NE) RECONSTRUCTION PROJECT CRP 22-01
Bid Tabulation - 6/28/2022
ENGINEER'S ESTIMATE
Tommer Construction
P.O. Box 1150
Ephrata, WA 98823
Selland Construction
P.O. Box 119
Wenatchee, WA 98807
Item #
Total
Quantity
Unit
Item Description
Unit Price
Total Amount
Unit Price
Total Amount
Unit Price
Total Amount
PREPARATION
1
1
L.S.
Mobilization
$90,000.00
$90,000.00
$88,362.20
$88,362.20
$20,000.00
$20,000.00
2
1
L.S.
Clearing and Grubbing
$15,000.00
$15,000.00
$13,473.72
$13,473.72
$500.00
$500.00
GRADING
3
59,400
S.Y.
Rotomilling Bituminous Pavement
$1.00
$59,400.00
$0.94
$55,836.00
$1.10
$65,340.00
4
12,307
C.Y.
Roadway Excavation including Haul
$10.00
$123,070.00
$8.21
$101,040.47
$15.00
$184,605.00
5
5,816
C.Y.
Embankment Compaction
$5.00
$29,080.00
$1.29
$7,502.64
$6.00
$34,896.00
DRAINAGE
6
110
L.F.
Plain Steel Culvert Pipe, 0.064" Th. -12" Diameter
$60.00
$6,600.00
$60.62
$6,668.20
$80.00
$8,800.00
7
60
L.F.
Plain Steel Culvert Pipe, 0.064" Th. -18" Diameter
$80.00
$4,800.00
$96.14
$5,768.40
$90.00
$5,400.00
8
65
L.F.
Extend Plain Steel Culvert Pipe, 0.064" Th. -18" Diameter
$80.00
$5,200.00
$126.38
$8,214.70
$100.00
$6,500.00
9
30
L.F.
Extend Plain Steel Culvert Pipe, 0.064" Th. - 24" Diameter
$90.00
$2,700.00
$146.52
$4,395.60
$105.00
$3,150.00
10
80
L.F.
Extend Plain Steel Culvert Pipe, 0.064" Th. - 36" Diameter
$100.00
$8,000.00
$177.62
$14,209.60
$145.00
$11,600.00
SURFACING
11
20,000
Ton
Crushed Surfacing Base Course
$15.00
$300,000.00
$19.70
$394,000.00
$22.75
$455,000.00
12
13,500
Ton
Crushed Surfacing Top Course
$16.00
$216,000.00
$20.50
$276,750.00
$25.25
$340,875.00
13
2,500
Ton
Special Crsuhed Coverstaone In Stockpile
$10.00
$25,000.00
$12.65
$31,625.00
$9.50
$23,750.00
TRAFFIC
14
420
L.F.
Beam Guard Rail Type 31
$33.00
$13,860.00
$42.55
$17,871.00
$38.00
$15,960.00
15
6
Each
Beam Guard Rail Type 31 Non -Flared Terminal
$3,800.00
$22,800.00
$4,370.00
$26,220.00
$3,900.00
$23,400.00
16
471500
L.F.
Paint Line
$0.25
$11,875.00
$0.21
$9,975.00
$0.20
$9,500.00
OTHER ITEMS
17
1
L.S.
Roadway Surveying
$35,000.00
$35,000.00
$40,250.00
$40,250.00
$4,500.00
$4,500.00
18
1
L.S.
SPCC Plan
$1,000.00
$1,000.00
$500.00
$500.00
$350.00
$350.00
19
4
Each
Monument
$1,500.00
$6,000.00
$1,995.83
$7,983.32
$750.00
$3,000.00
20
1
L.S.
Trimming and Cleanup
$7,600.00
$7,600.00
$6,081.15
$6,081.15
$17,500.00
$17,500.00
21
6.0
Acre
Seeding, Fertilizing and Mulching with Roadside Mix
$1,500.00
$9,000.00
$2,070.00
$12,420.00
$1,650.00
$9,900.00
22
1.00
Dol.
Minor Change
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
I.Ul[LFdl.L 1 ULdl V.a.,�.-r-r,✓moi .vv
M
Submitting County:
Grant Project Number-, 132 1 -01
Date Approved-, 04/29)202. 1 AUTHORIZED RATA FUNDS.
$698,400
Road Road Name(s) BMPJs) EMP(s) ----------- Segment #
94000 3 -NE (U -NE to County Line) 10,900 13,900
The State of Washington County Road Administration Board (CRABoard) and Grant County (County) mutually agree
as follows:
(1) The funds hereby authorized are for completion of the proposed prqject as defined by chapter 36.79 RCW
Roads and bridges — rural arterial program.
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural
Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non
compliance may be cause for the CRA Board to withdraw or deny the Certificate of Good Practice of the County and
require pay back of any RATA funds that have been paid to the County for this project,
(3) If the project is reconstruction, the County shall gain approval from w (chapter 43.32 RCW ) for all
deviations from the des" n t construction.
I I W standards listed in the Local Agency Guidelines prior o const ction.
(4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design
considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines.
(5) The project shall be constructed in accordance with the 'information furnished to the CRABoard, and the plans
and specifications prepared by the county engineer.
(6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as
authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days
A,
prior to commencement of construction may result in withdrawal of funding by the ABoard and county forfeiture of
all RATA funds expended.
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has
started, and when the project has been completed.
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA
funds.
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above,
and the required matching funds and other funds represented by the county to be committed to the project, shall be paid
by the County as necessary to complete the project as submitted to the CRABoard.
RAP Project Number: 13 2 1 -01 Page 1 of 2
(10) Matching funds and other funds represented to be committed to the project shall be available as necessary to
implement the projected development of the project as set forth in the construction proposal prospectus.
1) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its
reimbursable costs not to exceed the amount above specified.
(12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the
county engineer within the CRABoard's RAP Online project management application by monthly progress payment
vouchers received and approved on individual projects in the order in which they are received in the CRABoard office,
subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends
only to project costs incurred after the date of project approval by the CRABoard.
(13) Either the CRABoard or the County may request changes to the provisions sions contained in this agreement. Such
changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or
alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives
of the CRABoard or the County hereto.
(14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by
the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit
and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon
request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation
shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or
audit continues past the six year retention period.
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the
County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set
forth in Chapter 49, Laws of 1983, 1 st Ex. Sess. (chapter 36.79 RCW), the applicable rules of Title 136 WAC and all
representations made to the CRABoard upon which the fund allocation was based, all of which are familiar to and
within the knowledge of the county and are incorporated herein and made a part of this agreement, although not
attached.
This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and
binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard.
M
WN -7 -42M
Date
RAP Project Number-, 1321-01 Page 2 of 2
July 5, 2022
Tommer Construction Company
P.O. Box 1150
Ephrata, WA 98823
GRANT COUNTY
OFFICE OF THE
BOARD OF COUNTY COMMISSIONERS
R 0 Box :37
EPHRATA WA 9BE323
(509) 754-2011
Re: Award Letter, 3 -NE Phase 4 Road Reconstruction
Ladies and Gentlemen:
This is to inform you that the contract for the above referenced project has been awarded to your
firm at your bid price of $1,129,111.00.
Sincerely,
BOARD OF GRANT COUNTY COMMISSIONER
Danny .Stone, Chair o &`O�90000` Cindy C'Arter
:bjv
Cc: Grant County Public Works
Danny E. Stone
District I
Rob Jones
District 2
Cindy Carter
District 3
"To MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES9 WHILE FOSTERINr.
A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT."