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Home My WebLink AboutInvoices - Sheriff & JailRyan Rectenwald Undersheriff Office 509-754-2011 ext. 2017 Cell 509-750-7304 -rectenwald@grantcountywa.gov Ken Jones Chief Deputy Field Operations Office 509-754-2011 ext. 2018 Cell 509-750-7303 kjones@grantcountywa.gov Joe Kriete Chief Deputy Investigations Office 509-754-2011 ext. 2026 Cell 509-750-2710 jkriete@grantcountywa.gov Josh Sainsbury Chief Deputy Emergency Operations Office 509-754-2011 ext, 4522 Cell 509-750-7306 jsainsbury@grantcountywa.gov Phillip Coats Chief Deputy Corrections Office 509-754-2011 ext. 2021 Cell 509-237-4589 pcoats@grantcountywa.gov Tracy Hill Administrative Assistant Office 509-754-2011 ext. 2014 Cell 509-237-2278 thill a@grantcountywa,gov, 12/2021 June 1, 2022 Danny E. Stone, Chair Rob Jones, Vice -Chair Cindy Carter, Member Board of County Commissioners Sheriff JUN 7 2022 Re: Request to pay two invoices for Hazard Mitigation Plan (HMP) Consultant, Perteet. Hazard Mitigation Grant, Revenue 001.00.00.9114.333970390 (Federal) and 001.00.00.9114.334018001 (State), Expense code 001.114.00.9144.525604100 I am requesting to pay two invoices for professional services from Perteet. The first invoices due amount is $23,,846.25 for dates 02/28/22 to 04/03/2022. The second invoice due amount is $6,190.00 for dates 04/04/22 to 05/01/22. Total amount needing to be paid is $30,036.25. Perteet is a consultant who is providing support and planning services in the development of an update to the 2015 Grant County Multi -Jurisdictional Hazard Mitigation Plan. During the above billing periods Perteet began public outreach for the HMP update, began draft plan updates, and completed a risk assessment. These funds will come out of the Hazard Mitigation Grant, Emergency Management grant. Two invoices are attached to this letter for review. Thank you in advance for your consideration, v4ze" 57ev� Emergency Management Specialist Grant County Sheriff's Office P, C � L d tf •t a ti d C" p np{1, EP [SG+d p1: C k P.O. Box 37 * Ephrata, WA 98823 • www.grantcountywa.gov/sherif 509-754-2011 ext. 2001 -P 509-754-2058 Facsimile0&1'1211(d�GrantCoSheriff Administrative Offices in the Law & Justice Center, 35 C St NW, Ephrata, Wash. Cc: Tom Jones, Sheriff Donna Harrington, Financial Specialist Katie Smith, Chief Accountant PERTEET INVOICE Kyle Foreman Current Grant County Perteet Labor Sheriff's Office, Emergency Management Division 141005.00 PO Box 37 20,010.00 Ephrata, WA 98823 Perteet Expense Project 20210005.0000 Grant County HMP Update Professional Services from February 28, 2022 to April 3. 2022 23,846.25 Professional Personnel Hours Sr. Associate Holmes, Kirk 6.75 Lead Planner/Manager Wollman, Christina 15.25 Planner I Heyrich, Hannah 2.50 Accountant Swanson, Abi .50 Totals 25.00 Total Labor Subconsultants Subconsultants - Reimbursed 3/31/2022 Tetra Tech, Inc Su bconsu lta nt 3/31/2022 Tetra Tech, Inc Su bconsu Ita nt Total Subconsultants Billing Limits Current Total Billings 23,846.25 Limit Remaining Billings to Date P.O. Box 1186 Everett, WA 98206-1186 (425) 252-7700 April 11, 2022 Invoice No: 20210005.0000 - 8 Rate Current Prior Perteet Labor 31836.25 141005.00 Subconsultants 20,010.00 21125.00 Perteet Expense 0.00 80.08 Totals 23,846.25 16,210.08 P.O. Box 1186 Everett, WA 98206-1186 (425) 252-7700 April 11, 2022 Invoice No: 20210005.0000 - 8 Rate Amount 215.00 11451.25 140.00 21135.00 80.00 200.00 100.00 50.00 3,836.25 13, 200.00 6,810.00 20,010.00 Prior To -Date 161210.08 40,056.33 69,410.00 29,353.67 Total this Invoice Total 17,841.25 22,135.00 80.08 40,056.33 3,836.25 20,010.00 $23,846.25 j PERTEET y PROJECT PROGRESS REPORT NO.8 2302 W Dolarway Road, Suite 1, Ellensburg, WA 98926 1 P 800.615.9900 Project Name: Grant County HMP Update Client: Grant County Client Project Number: Perteet Project Number: Client Project Manager: Kyle Foreman Perteet Project Manager: Accounting Manager: Abi Swanson Report Period: February 28, 2022 through April 3, 2022 Tasks Accomplished this Period: • Begin public outreach preparation • Began draft plan updates • Risk assessment • Goals and objectives update • Steering Committee Meeting #2 coordination Upcoming Tasks: • Steering Committee coordination • Public outreach planning Budget Status: Budget Items: Total Contract Maximum: $69410.00 'Due this Invoice: $23,846.25 Billings to Date (this phase): $40,056.33 Remaining Authorization: $29553.67 Percent of Budget Expended: 58% Our Estimation of Project Completion: 60% 20210005.0000 Kirk Holmes Explanation of comparison of budget versus estimated completion: Project is on budget. Respectfully Submitted, L' -,- Kirk Holmes Project Manager Pagel File location: https://perteet.shorepoint.com/sites/ActiveProjects/20210005Grant_CoGrant_Co_HMPlnternal/Project Management/Progress Reports/Progress Report 8.docx Tetra Tech, Inc. -- One S. Wacker Dr. - Ste. 3700 Chicago, IL 60606 (312) 201-7700 Bill To: PERTEET INC ATTN: ATTN: ACCOUNTS PAYABLE 2707 COLBY AVENUE SUITE EVERETT, WA 98201 Grant County HMP Update Perteet Project 20210005 PROFESSIONAL SERVICES: Page 1 of 1 INVOICE NUMBER: 51852487 INVOICE DATE: 02/04/2022 FEDERAL TAX ID#: 95-4148514 CURRENCY CODE: USD BILLING PERIOD TO: 01/28/2022 Project 10357844 Grant County HMP Update EMPLOYEE TITLE HOURS RATE AMOUNT Flaner, Robert B. Principal Planner 10.00 $170.00 $17700.00 Subtotal Labor 10.00 $17700.00 SUBCONTRACTOR Subcontractor -External Subtotal Subcontractor $11,500.00 Total Project # 103S7844 $13,200.00 TOTAL AMOUNT DUE THIS INVOICE: 113,200.001 Net Contract Summary Contract Amount $22,920.00 Previously Billed $21125.00 Current Billing $137200.00 Total Billed to Date $15,325.00 Contract Balance Remaining $7,595.00 REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR Tetra Tech, Inc. PO BOX 911642 DENVER, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. Page 1 of 1 BILLING BACKUP INVOICE NUMBER: 51852487 INVOICE DATE: 02/04/2022 BILLING PERIOD TO: 01/28/2022 F1 Project 103S7844 Grant County HMP Update LABOR W/E DATE EMPLOYEE TITLE QUANTITY RATE AMOUNT 01 01/07/22 Flaner, Robert B. Principal Planner 5.00 $170.00 $850.00 02 01/28/22 Flaner, Robert B. Principal Planner 5.00 $170.00 $850.00 Subtotal Labor 10.00 $17700.00 SUBC VENDOR NM EXP TYPE AP INV AP INV DATE COST 02 EDWARD D WHITFORD Subcontractor- 12 -JAN -22 01/12/22 $107000.00 External Subtotal Subcontractor $10,000.00 January 12, 2022 RobRaner Tetra Tech, Inc. lg003N.Creek Pkwy. Tech Center U Bothell, VVA9Q011 Re: Order Number 1184699 Dear Rob, For the subject contract, the following occurred from November Vt 2021 —January 12,2022: Risk Assessment for the Grant County Multi -Jurisdiction Local Hazard Mitigation Plan update: wDownloaded and prepared Grant County GIS Data (base data and hazard data) mUpdated Hazus 2.1 Grant County General Building Stock (GBS) using Grant County Assessor data o Building Count byOccupancy • Building Cost byOccupancy o Building Content Cost by Occupancy o Building Square Feet by Occupancy o Year Built • Hazus5.l1OOYear Flood Analysis using DF|RMand iOMeter DEM Depth Grid m Hazus 5.1 Earthquake Analysis using 100/500 Year Probabilistic and Saddle Mountain M7.4 Shakemap m Prepared Grant County Loss Matrix m Prepared Grant County Critical Facilities Hazard Exposure and Impact (Flood and Earthquake) m Prepared County Report Figures w Prepared Planning ParnterReport Figures Si Edward D.Whitford Edward D. Whitford Date: 12 -Jan -22 Billing Period: November 1st 2021 —January 12, 2022 Details: Risk Assessment for the Grant County Multi -Jurisdiction Local Hazard Mitigation Plan update Total Hours: 100 ITotal Due: 100 x $100 = $10,000 Make Checks Payable to: Edward D. Whitford Send Payment to: Edward D. Whitford 1028 278TH ST NE Arlington, WA 98223 INV# 12 -JAN -22 All)&awG Z" PO #1184699 10357844 Task 02 103 Northwest LN SUPP 190522 $10)000.00 Page 1 of 1 Tetra Tech, Inc. One S. Wacker Dr. - Ste. 3700 Chicago, IL 60606 (312) 201-7700 Bill To: PERTEET INC INVOICE NUMBER: 51880425 ATTN: ATTN: ACCOUNTS PAYABLE INVOICE DATE: 04/11/2022 2707 COLBY AVENUE SUITE FEDERAL TAX ID#: 95-4148514 EVERETT, WA 98201 CURRENCY CODE: USD BILLING PERIOD TO: 04/01/2022 Grant County HMP Update Perteet Project 20210005 PROFESSIONAL SERVICES: Project 103S7844 Grant County HMP Update EMPLOYEE TITLE HOURS RATE AMOUNT Brotherton, Megan R. Associate Planner 1.50 $90.00 $135.00 Flaner, Robert B. Principal Planner 12.00 $170.00 $2,040.00 Stueve, Nathan F. Associate Planner 51.50 $90.00 $4,635.00 Subtotal Labor 65.00 $6,810.00 Total Project # 103S7844 $6,810.00 TOTAL AMOUNT DUE THIS INVOICE: 6 810.00 Net Contract Summary Contract Amount $22,920.00 Previously Billed $159325.00 Current Billing $67810.00 Total Billed to Date $22,135.00 Contract Balance Remaining $785.00 REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR Tetra Tech, Inc. PO BOX 911642 DENVER, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. Page 1 of 1 BILLING BACKUP INVOICE NUMBER: 51880425 INVOICE DATE: 04/11/2022 BILLING PERIOD TO: 04/01/2022 Project 103S7844 Grant County HMP Update LABOR WE DATE EMPLOYEE TITLE QUANTITY RATE AMOUNT 01 02/25/22 Flaner, Robert B. 01 03/04/22 Flaner, Robert B. 01 03/25/22 Flaner, Robert B. 02 03/11/22 Stueve, Nathan F. 02 03/18/22 Stueve, Nathan F. 02 03/25/22 Stueve, Nathan F. 02 04/01/22 Stueve, Nathan F. 04 03/18/22 Brotherton, Megan R. 04 02/18/22 Flaner, Robert B. 05 02/11/22 Flaner, Robert B. Subtotal Labor $135.00 Principal Planner 2.00 $170.00 $340.00 Principal Planner 2.00 $170.00 $340.00 Principal Planner 1.00 $170.00 $170.00 Associate Planner 1.00 $90.00 $90.00 Associate Planner 11.00 $90.00 $990.00 Associate Planner 21.50 $90.00 $17935.00 Associate Planner 18.00 $90.00 $17620.00 Associate Planner 1.50 $90.00 $135.00 Principal Planner 4.00 $170.00 $680.00 Principal Planner 3.00 $170.00 $510.00 65.00 $67810.00 /may: PERTEET O Kyle Foreman Current May 9, 2022 Grant County 61190.00 Invoice No: Sheriff's Office, Emergency Management Division 0.00 221135.00 PO Box 37 0.00 80.08 Ephrata, WA 98823 6,190.00 40,056.33 Project 20210005.0000 Grant County HMP Update Professional Services from April 4, 2022 to May 1. 2022 Number Date Professional Personnel 8 4/11/2022 231846.25 Hours Rate Sr. Associate Holmes, Kirk 2.00 215.00 Lead Planner/Manager Wollman, Christina 29.75 140.00 Planner I Heyrich, Hannah 18.75 80.00 Accountant Swanson, Abi .50 100.00 Clerical Boyer, Miranda .50 90.00 Totals 51.50 Total Labor Billing Limits Current Total Billings 61190.00 Limit Remaining Billings to Date P.O. Box 1186 Everett, WA 98206-1186 (425) 252-7700 20210005.0000 - 9 Amount 430.00 4,165.00 1,500.00 50.00 45.00 6,190.00 Prior To -Date 40,056.33 46,246.33 69,410.00 23,163.67 Total this Invoice Total 24,031.25 22,135.00 80.08 46,246.33 6,190.00 $6,190.00 Current Prior Perteet Labor 61190.00 171841.25 Subconsultants 0.00 221135.00 Perteet Expense 0.00 80.08 Totals 6,190.00 40,056.33 Outstanding Invoices Number Date Balance 8 4/11/2022 231846.25 Total 23,846.25 P.O. Box 1186 Everett, WA 98206-1186 (425) 252-7700 20210005.0000 - 9 Amount 430.00 4,165.00 1,500.00 50.00 45.00 6,190.00 Prior To -Date 40,056.33 46,246.33 69,410.00 23,163.67 Total this Invoice Total 24,031.25 22,135.00 80.08 46,246.33 6,190.00 $6,190.00 PROJECT PROGRESS REPORT NO.9 PERTEETi% 2302 W Dolarway Road, Suite 1, Ellensburg, WA 98926 1 P 800.615.9900 Project Name: Grant County HMP Update Client: Grant County Client Project Number: Perteet Project Number: Client Project Manager: Kyle Foreman Perteet Project Manager: Accounting Manager: Abi Swanson Report Period: April 4, 2022 through May 1, 2022 Tasks Accomplished this Period: • Update story map and prepare for public outreach • Steering Committee Meeting #3 coordination • Update hazard risk assessment and other plan chapters Upcoming Tasks: • Steering Committee coordination • Public meeting • Annex development Budget Status: Budget Items: Total Contract Maximum: $69,410.00 DDue this Invoice: $6,190.00 Billings to Date (this phase): $46,246.33 Remaining Authorization: $23,163.67 Percent of Budget Expended: 67% Our Estimation of Project Completion: 67% 20210005.0000 Kirk Holmes Explanation of comparison of budget versus estimated completion: Project is on budget. Respectfully Submitted, Kirk Holmes Project Manager Page 1 File location: https:Hperteet.sharepoint.com/sites/ActiveProjects/20210005Grant_CoGrant_Co_HMPlnternaI/Project Management/Progress Reports/Progress Report 9.docx