HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SAPI .
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June 7,, 2022
Board of Grant County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Signature for Contract CESF New Hope WSCADV OCVA JAG w. Amendment
Dear Board of County Commissioners:
Please see attached contract for review and approval.
Contractor: Washington State Coalition Against Domestic Violence (WSCADV)
Term of Contract: 10.15.2020 to 9.30.2022
Purpose: increase current contract by $3,057 for client assistance
Amount: $3,057
Suzi Fode is requesting permission to Docu-Sign electronically with the contractor.
DocuSign Envelope ID: 5COBC937-2791-4DAB-9481-2F52C5023EBC
Contract Amendment
The Agreement entered into on October 1, 2020 by and between the Washington
State Coalition Against Domestic Violence and New Hope, is hereby amended as
follows on this day June 1, 2022:
2. Pay New Hope an additional $3,057 in flexible financial assistance. This
brings the total payment under this contract to $57,057. FUND SOURCE: OCVA-
CESF CFDA#16.034
Description of additional work: New Hope will continue to perform activities as listed
on the original job description.
This contract expires on September 30, 2022.
Except as expressly set forth in this amendment, all remaining terms of the original
contract shall remain in full force and effect.
CONSULTANT
DATE
COALITION
May 27, 2022 111:16 AM PDT
M MA
DocuSign Envelope ID: 5COBC937-2791-4DAB-9481-2F52C5023EBC
1511 3rd Avenue Ste 433 Seattle, WA 98101 206-389-2515 WASHINGTON STATE COALITION
711 Capitol Way S Ste 207 Olympia, WA 98501 360-586-1022 'A-
wscadv.org AA6C, W
AGAINST DOMESTIC VIOLENCE
This contract sets forth the working relationship between New Hope Domestic Violence & Sexual
Assault Services ("'Contractor") and the Washington State Coalition Against Domestic Violence
("WSCADV"). It is entered into a spirit of good will on the part of both parties on October 15, 2020 and
extends through September 30, 2022. (FUND SOURCE: CFDA# 16.034)
WSCADV is retaining the Contractor to participate in a program of the Washington State Department of
Commerce., Community Services and Housing Division - Office of Crime Victims Advocacy (OCVA)
Coronavirus Emergency Supplemental Fund (CESF) to implement an innovative partnership with
Columbia Basin Health Association (CBHA) - Parents As Teachers home visiting program. The domestic
violence advocates of the Contractor will provide mobile advocacy, community engagement, resources,,
networking and Domestic Violence Housing First (DVHF) flexible financial assistance to pregnant and
parenting survivors and their families who are enrolled in the CBHA - Parents As Teachers home visiting
program for WSCADV.
Flexible financial assistance is used in the Domestic Violence Housing First approach to support survivors
of domestic violence and their children with specific housing and service needs as defined by the
survivor. Flexible financial assistance may be dispersed as a payment on their behalf to a landlord (i.e.,
for rent and/or deposit), childcare provider (e.g., for childcare expenses so that the survivor may pursue
employment, or court fees/fines), or other kinds of debt. Contractor is encouraged to use flexible
financial assistance in whatever way survivors identify will best support their stability and/or to obtain
and retain housing. This includes not just rent and utilities, but also childcare and any child need, legal
assistance, and transportation (including car repairs and gas vouchers), work uniforms, back debt, or the
like, that support employment and housing. There are no service or income requirements required for
survivors to receive flexible financial assistance. WSCADV further expects the Contractor to offer
domestic violence advocacy support as the survivor defines and needs.
By this,. WSCADV agrees to:
1. Pay the Contractor a maximum of $24,000 for survivor advocacy services (based on actual hours
worked) using the above model, to be reimbursed by WSCADV on a quarterly basis.
a. Contractor shall submit invoices to WSCADV prior to the 15th of the month following the end of
the previous month. WSCADV shall provide a standard invoice template, to include total hours
worked and accompanying rates. Contractor shall submit an activity log listing dates of work,
name of employee(s) performing work, hours worked, and rates. Contractor may use standard
rates as established by the contracted agency.
2. Pay the Contractor a flat fee of $15,.000 prior to October 31, 2020 to be used for DVHF flexible
financial assistance fora minimum of 5 CBHA- Parents As Teachers enrolled families as described
above.
3. Pay the Contractor a flat fee of $15,000 (to be used for DVHF flexible financial assistance for a
minimum of 5 CBHA- Parents As Teachers enrolled families once the initial $15,000 investment has
been fully expended, or on September 30, 2021, whichever occurs first. Any of the total $30,,000
that is unspent at the contract end date shall be refunded to WSCADV.
4. Be responsible for meeting logistics, meetings/trainings, conference calls and webinars.
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DocuSign Envelope ID: 5COBC937-2791-4DAB-9481-2F52C5023EBC
5. Be responsible for support with financial assistance trackers and reports required based on the
information entered into the tracker by the agencies.
6. Provide adequate materials, resources, communication, and support to the first party for the
duration of the contract period.
In turn, the Contractor agrees to:
1. Perform the tasks outlined below. In the event of a change in the staff who are performing these
tasks,. the Contractor shall immediately notify WSCADV,
a. Report directly to WSCADVs Jackelyn Hidalgo -Mendez,, Housing Program Coordinator,
iackelyn@wscadv.grg,, 206 389-2515, ext. 307 (v) and Leigh Hofheimer, Program
Coordinator, (206) 389-2515, Ext. 202 (v) or email at leigho? scady.grg.
b. Collaborate with CBHA - Parents As Teachers home visiting program to implement the
partnership that provides mobile advocacy and DVHF flexible financial assistance for
families experiencing domestic and sexual abuse who are enrolled in the CBHA - Parents
As Teachers home visiting programs.
c. With these project funds, pay staff equitably for jobs requiring comparable skill, effort, and
responsibility and performed under similar working conditions.
d. Provide DHVF flexible financial assistance and advocacy support for a minimum of 5 CBHA
- Parents As Teachers families within the first contract year,, and a total of 10 CBHA -
Parents As Teachers families within the second contract year.
e. Enter the data information into the DVHF tracker for the quarter during the contracted
period (due to WSCADV January 7, April 7, July 7, October 7, 2021 and January 7, April 7,
July 7, September 7, 2022.)
f. Meet the narrative reporting requirements for WSCADV for the OCVA CESS grant.
g. Participate in meetings/trainings or conference calls/webinars arranged by the WSCADV.
h. Report income from WSCADV in accordance with the laws and regulations of the IRS and
other taxing agencies.
2. Provide insurance coverage that shall be maintained in full force and effect during the term of this
Contract, as follows:
a. Commercial General Liability Insurance Policy. Provide a Commercial General Liability
Insurance Policy, including contractual liability, written on an occurrence basis, in adequate
quantity to protect against legal liability arising out of Contract activity but no less than
$1,000,000 per occurrence and $3,000,000 aggregate.
b. Automobile Liability. In the event that performance pursuant to this Contract involves the
use of vehicles, owned or operated by the Contractor, automobile liability insurance shall be
required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a
Combined Single Limit for bodily injury and property damage.
c. Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on
behalf of the Contractor for the purpose of receiving or depositing funds into program
accounts or issuing financial documents, checks, or other instruments of payment for
program costs shall be insured to provide protection against loss:
L The amount of fidelity coverage secured pursuant to this Contract shall be $50.,000
or the highest of planned reimbursement for the Contract period, whichever is
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DocuSign Envelope ID: 5COBC937-2791-4DAB-9481-2F52C5023EBC
lowest. Fidelity insurance secured pursuant to this paragraph shall name WSCADV
as beneficiary.
B. Certify that Contractor, defined as the primary participant and its principals, to the best of its
knowledge and belief that they:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
b. Have not within a three-year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, receiving stolen property, making false claims, or obstruction of
justice;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of federal Executive Order 12549; and
d. Have not within a three-year period preceding the signing of this Contract had one or more
public transactions (Federal, State, or local) terminated for cause of default.
4. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor
shall attach an explanation to this Contract.
This contract expires September 30, 2022. This contract may be terminated prior to the given date by
either party by a written notice., dated two weeks in advance of the last working day, and stating clearly
the cause(s) for termination of the contract.
Agreed to and executed by:
CONSULTANT
10.15.2020
DATE
91-6001319
FEDERAL TAX ID (EIN or SSN)
132.001.884
UBI
311 W. Third Ave
MAILING ADDRESS
Moses Lake, WA 98837
CITY, STATE, ZIP
COALITION
October 14L 2020
DATE
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