HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, MAY 9, 2022
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Jones and Carter in
attendance. Commissioner Stone was out and excused.
8:30 a.m. — 9:00 a.m. Superior Court Update
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime-Reports (BOCC Training)
• Claims/Incidents and Accidents
• New OPMA Legislation —Record 2p,m Meeting only or updates?
• Commissioners Ordinance for Ch. 2.04 of the Grant County Code (Final Review)
• Professional Liability Insurance for County Engineer (JF)
• Employee BBQ— Wait until the Fall.
10:30 a.m. —11:00 a.m. A Williams, City of Moses Lake Update
• REET
• Interlocal Agreement — pass through of grant funds BERN, Cellbrite.
• Jail intake restrictions
• Introduction of new Moses Lake Community Development Director
• Grant County Animal Outreach, City of Moses Lake leases the building for $1 per year. Facility is
being overrun with animals. Introduction of new administrator. Staff is having to bottle feed
puppies. There is an increase in need of kennels and staff to meet the needs of the county, and
free spay/neuter services. They are a "no -kill" facility.
11:00 a.m. —11:30 a.m. M McKnight, Assessor's Office Update
• Current Use Advisory Board meeting was 5/6 but the meeting was interrupted due to the
evacuation of the courthouse.
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Hope Squad —Gang/Suicide Prevention (CC): Julie Rickard of Wenatchee is looking to get info to
schools for Highschool Peer Development.
• Statements of Affiliation
Page 2 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
• Suspicious Package Incident—Training Needed
• Garbage Dumping off Airway Drive/Dennis Road
• Jail Restrictions still in place due to new CDC Covid guidelines
Pursuant to RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order at 1:25
p.m. to go until 1:40 p.m. regarding Litigation. In attendance were Commissioners Carter and Jones,
Sam Castro, Public Works Director, and Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's
Office. The session was continued to 1:55 p.m. Commissioner Jones closed the session at 1:55 p.m.
2:00 p.m. —4:00 p.m. K McCrae, Grant County Landfill Discussion (Anticipating Executive
Session RCW 42.30.110(1)(1) (Cancelled)
MISCELLANEOUS ITEMS
Commissioners Jones and Carter signed the Kaj Selmann (Selmann Lot 148 Short Plat) File # P 22-0175
Final Plat Submission and Review.
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their May 6,
2022 payroll.
The Chair of the Board signed a State of Washington Department of Commerce Notice of Funding
Opportunity (NOFO) No. 22-36802-001/Tier 2 Application for Grants for Counties to Stabilize Ukraine
Conflict Refugees. Term is June 30, 2022 —June 301 2023.
Human Resources Recommendation Memorandum to initiate the Sick Leave Donation Program for
Chelsea Hill of the Sheriff's Office (#22-02).
TUESDAY, MAY 10, 2022
The session was continued to 8:30 a.m. with Commissioners Jones and Carter in attendance.
Commissioner Stone was out and excused.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• 2 positions retiring in June, will be advertising.
• Parcel 171293003, sagebrush habitat area, keep or surplus?
• Waterfront property in Moses Lake, is that split complete?
• 4H at Fair, are birds being discontinued?
Page 3 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
Item Request Action
Discussion Items
01. June 19th Holiday 2022 Guidance Deferred
Authorization Requests
02. PAR—Sam Dart Sign Signed
03. PAR — Sam Dart Sign No Action
04. PMA — Contracts Coordinator Approve Approved
05. Sick Leave Donation Sign Signed
Comp, Benefits, Payroll, & Leave
06. Department Head Comp Guidance Deferred
07.
Comp Plan &Comp Updates
Guidance
No Action
Recruitment /Civil Service
08.
Development Services Director
Guidance
Deferred
09.
Veterans Services Officer
FYI Only
No Action
Employee &Department Issues
10.
Treasurer
FYI Only
No Action
Labor Relations: Association (ASC)
11.
Negotiations: Courthouse -Signed
FYI Only
Deferred
12.
Negotiations: District Court -Signed
FYI Only
Deferred
13.
Negotiations: Public Works —Work Group
FYI Only
Deferred
14.
Negotiations: Solid Waste -Signed
FYI Only
Deferred
15.
Negotiations: Youth Services —Impasse
FYI Only
Deferred
Labor Relations: Deputy Sheriff (DS)
16.
Negotiations: Benefits Discussion
FYI Only
Deferred
Labor Relations: Corrections (COR)
17.
Negotiations: Corrections —Not Started
FYI Only
Deferred
18.
PERC: Arbitration
FYI Only
Deferred
19.
Other: Arbitration Implementation
FYI Only
Deferred
Labor Relations: Sheriff Support (SS)
20.
PERC: Mediation
FYI Only
Deferred
Labor Relations: GrIS Teamsters (GT)
21.
PERC: Mediation
FYI Only
Deferred
Legal Actions
22.
WSHRC Complaint
FYI Only
Deferred
23.
Adame v Grant County
FYI Only
Deferred
24.
Armstrong v Grant County
FYI Only
Deferred
25.
Prince v Grant County
FYI Only
Deferred
Page 4 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 9:56
a.m. to go until 10:00 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner Jones
closed the session at 10:00 a.m.
Personnel Action Request (PAR) for the salary, wage and/or position change for Sam Dart, Public
Works.
10:00 a.m. —11:00 a.m. Tom Gaines, Central Services Update
• Health District — Network Assistance from Technology Services
• Suspicious package on 5/6/22 discussion, single point of access at courthouse complex.
• Bid opening for electrical project, put out to rebid.
• Comprehensive Plan still moving forward for October re: land for new jail.
• County morgue was discussed, budget extension needed.
• Awaiting closing documents on the Fairgrounds property we are purchasing from the Moses
Lake School District.
• Billboard located on county property — not allowed.
• Paint samples being taken on County Museum property.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 10:03
a.m. to go until 10:15 a.m. regarding lob Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, and Tom Gaines, Central
.Services Director. Commissioner Jones closed the session at 10:15 a.m.
11:00 a.m.-11:30 a.m. Department Head Review Discussion w/ Human Resources
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 11:05
a.m. to go until 11:25 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, Kirk Edinger and Decorah Anderson, Human Resources. Commissioner Jones
closed the session at 11:25 a.m.
11:32 a.m. —11:55 a.m. Department Head Review Discussion w/ Human Resources
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 11:32
a.m. to go until 11:55 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, and Decorah Anderson, Human Resources. Commissioner Jones closed the session
at 11:55 a.m.
1:00 p.m. -2:00 p.m. Public Works Update
1.0 Solid Waste (15 min.)
Discussion Items:
0 Landfill Disposal Special Programs
Page 5 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
• Grant County Health District 1St Quarter Deposit Jan 1— March 31- 27 tons x .15 cents =
$4,072.75
• Grant County Abatement Fund 11t Quarter Deposit Jan 1— March 31— 27 tons x .85 cents =
$23,078.90
• 2021 Landfill Revenue Report —127.5 thousand Tons Collected
• Exceeds average annual tonnage by 10,000 Tons: possible waste coming from out of county
• Tipping Fee Plus Tax Sum $ 5,835,784.95
• Fiber system repairs — Friday
• Upcoming Household Hazardous Waste Collection Events: Delano and Moses Lake
2.0 Public Works General Update (15 min.)
Discussion Items:
• Hazard Mitigation Planning Committee
• Public Works Open House Planning
3.0 Public Works Engineering/Roads (15 min.)
Discussion Items:
• Grant Transit Authority (GTA) Interlocal Agreement ILA Concerns (Dave B) —Professional
Services Insurance for the County Engineer is recommended. More review is going to be
done.
• PW Drone/Unmanned Ariel Vehicle (UAV) Policy (Dave B)- Recommends using drones for
engineering purposes.
• Moore Road Speed Reduction (Sam D)
■ QUADCO Update — Sam Dart when in Commissioner Stone's place.
■ Department of Natural Resources — may be able to assist with funding for
shrubsteppe.
■ Frenchman Hills Road reconstruction update — about 2 weeks out for completion.
4.0 Equipment Repair and Replacement (15 min.)
1:00 p.m. — 2:00 p.m. R Jones, Language Access Plan (Did not attend)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
1. Call to order
2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) (None)
3. Approval of Agenda: A motion was made by Commissioner Carter, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
4. Correspondence (ie. Emails that have come in that need response, letters of support etc): Fish
and Wildlife Letter; Department of Natural Resources letter.
5. Commissioners Roundtable —Miscellaneous Discussion: Hood purchase at the fairgrounds.
Page 6 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
6. Consent Agenda- (Items 1 through 28) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Jones, to approve the consent
agenda, withdrawing #4, reducing the amount on #13, and holding #28 until 5/17/22. The
motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and
those expense reimbursement claims certified by the auditing officer as required by
RCW 42.24.090, as recorded on a listing and made available to the Board. In the amount
of $632,,400.37.
COMMISSIONER'S OFFICE
2. Approval of April 25, 2022 minutes.
3. Invoices
4. Approval of Grant County 2022 Veterans Assistance Fund Policies and Procedures.
(Withdrawn, this was signed at the May % 2022 Consent Agenda meeting)
5. Agreement amending Washington State Department of Commerce Treasury Rent
Assistance Unity Grant No. 21-4616C-108 (T -RAP) Subrecipient Agreement between
Grant County and HopeSource signed the 20th day of April, 2021. Agreement amends
the end date of the contract to October 15, 2021, as well as decreases the maximum
total amount payable to the subrecipient by $277.,022.79 for a new total of $273.,582.21.
6. Agreement amending Washington State Department of Commerce Eviction Rent
Assistance Program (E -RAP) 2.0 No. 21-4619C-108 Subrecipient Agreement between
Grant County and HopeSource signed the 9th day of November, 2021. Agreement is
amending the total amount payable to the subrecipient by increasing it by $277,022.79
for a new total of $1.,034,,037.79.
7. Special occasion liquor license application for Puget Sound Outcast Derby and their
event to be held at Hollywood Roll, 19297 Adams St. NW, Soap Lake, WA 98851 on June
4, 2022.
8. U.S. Department of the Treasury Coronavirus State Fiscal Recovery Fund Award for
American Rescue Plan Act (ARPA) funding. Term of agreement is on the date hereof
through December 31, 2026.
9. Reimbursement request from Opportunities Industrialization Center (OIC) on the
Department of Commerce CDBG CV -1 Grant No. 20-6221C-111 in the amount of
$3,863.58 for December 2021 expenses.
10. Reimbursement request from Opportunities Industrialization Center (OIC) on the
Department of Commerce CDBG CV -1 Grant No. 20-6211C-111 in the amount of
$1,3234.29 for January 2022 expenses.
11. Reimbursement request from Opportunities Industrialization Center (OIC) on the
Department of Commerce CDBG CV -1 Grant No. 20-6211C-11 in the amount of
$4,627.96 for February 2022 expenses.
Page 7 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
12. Reimbursement request from Opportunities Industrialization Center (OIC) on the
Department of Commerce CDBG CV -1 Grant No. 20-6211C-11 in the amount of
$2,172.52 for March 2022 expenses.
FAIRGRnt INnS
13. (Heldfrom 5/02/2022 Consent Agenda) Request to purchase new restaurant hood for
food booth from the lowest bidder, Western Restaurant Supply in the amount of
$31.,272.49 including freight and taxes. Funding for purchase would be from account
132.178.00.9112.594186210. (The Fair Director was offered 2 hoods for a price not to
exceed $29,,000.00 due to someone ordering the hood and then cancelling. The Board
approved that purchase for the new amount)
NFWHnPF
14. Request for a waiver of fees for any equipment use for the 2022 Harvest of Hope
Fundraiser at the fairgrounds.
15. Out of state travel request for Elisa Adolphsen to attend the Annual Crimes Against
Children Conference in Dallas, Texas August 7-12, 2022. Cost of travel is $2,,128.89. This
does not include $650 registration fee that is going to be pre -paid by State Coalition
through a scholarship.
16. Out of state travel request for Suzi Fode to attend the Annual Crimes Against Children
Conference in Dallas, Texas August 7-12, 2022. Cost of travel is $2,,128.89. This does not
include $650 registration fee that is going to be pre -paid by State Coalition through a
scholarship.
17. Out of state travel request for Becky Garcia to attend the Annual Crimes Against
Children Conference in Dallas, Texas August 7-12, 2022. Cost of travel is $1,470.00 due
to receiving a $1,500.00 scholarship. This does not include $650 registration fee that is
going to be pre -paid by State Coalition through a scholarship.
18. Out of state travel request for Sara Macdonald to attend the Annual Crimes Against
Children Conference in Dallas, Texas August 7-12, 2022. Cost of travel is
$628.00 due to receiving a $1,500.00 scholarship. This does not include $650
registration fee that is going to be pre -paid by State Coalition through a scholarship.
19. Out of state travel request for Trisha Glenn to attend the Annual Crimes Against
Children Conference in Dallas, Texas August 7-12, 2022. Cost of travel is $1,128.00 due
to receiving a $1,000.00 scholarship. This does not include $650 registration fee that is
going to be pre -paid by State Coalition through a scholarship.
PHRI IC' \Ai ARKS
20. Request for Public Hearing to consider a reduction of the speed limit on Moore Road,
where the speed limit is currently 40 mph down to 25 mph. (The public hearing was set
for May 31, 2022 at 3:05 p.m.)
21. Thank you letter for Susan Kovich, P.E., for acting as interim county engineer.
Page 8 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
RENEW
22. Out of state travel request for Dale Weaver, Heidi Pinckard, Fernando Galarza, Dayana
Ruiz, and Jimmy Garcia to attend the West Coast Symposium on Addictive Disorders.
Cost of travel is $2,.206.56 per traveler for a total cost of 11,032.80. Funding sources for
these travel requests are the Substance Abuse Prevention and Treatment Block Grant as
well as the Mental Health Block Grant.
23. Amendment to the UnitedHealthcare of Washington, Inc. Group Participation
Agreement. Amendment adds the payment appendix/fee schedule for WISE services.
Amendment is effective June 1, 2022.
SHERIFF'S OFFICE
24. Request to surplus an electric GEM Cart VIN # 5ASAJ27487F043154, Grant County asset
tag No. 1033-10001 and a 2014 Carry Utility Trailer VIN # 4YMUL1017DN010229, Brant
County asset tag No. 104682. This item will be given to Grant County Fire District 10, for
no cost for use by their maintenance department. (Resolution No. 22 -046 -CC)
25. Request to surplus Glock 21 duty pistol Serial No. LGF204, Grant County asset tag No.
105183 to Chief Deputy Ken Jones in the amount of $400.00. (Resolution No. 22 -049 -
CC)
26. Request todispose/destroy 45 Kenwood TK3160 Portable Radios. These radios have no
value and the technology is outdated. These will be destroyed at the Spokane Solid
Waste Disposal Incinerator. (Resolution No. 22 -047 -CC)
27. Request todispose/destroy 28 Taser X26. These tasers have no value and the
technology is outdated. These will be destroyed at the Spokane Solid Waste Disposal
Incinerator. (Resolution No. 22 -048 -CC)
28. Services contract with Dennis Fountain, for Leadership and Personal Growth
Consultation for the Grant County Sheriff's Office. Fountain will provide one on one
meetings with all Sheriff's Office staff for officer wellness and provide feedback to the
leadership team to introduce programs to assist employees. (Item being held until
5/17/22 Consent Agenda)
7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
8. Adjournment
3:15 p.m. -3:20 p.m. - Open Record Public Hearing, Draupnir LLC
The Commissioners held an Open Record Public Hearing to consider, an application from
Draupnir LLC for a franchise for a period of fifty (50) years to construct, operate and maintain
conduit and fiber cables, under, along and across certain County roads in Grant County,
Washington lying within the following described portion of the County, to -wit:
In Section 121 R23E, T20N, proposed franchise is for ROW on East side of Rd S NW
extending 5,125' South from intersection with Rd 11 NW.
Page 9 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
• In Section 12, R23E, T20N, proposed franchise is 5,590' in ROW on South side of Rd
11 NW extending West from intersection with Rd S NW and terminating at
boundary of County ROW (Rd R NW).
• In Section 7, R24E, T20N, proposed franchise is for 5,725' in ROW on South side of
Rd 11 NW extending West from County ROW (Rd R NW) and terminating at
boundary of County ROW (Rd Q NW).
• In Section 9, R24E, T20N, proposed franchise is for 1,940' in ROW on West side of Rd
0 NW extending South from intersection with Rd 11 NW and terminating after 1,940'.
Sam Castro, Public Works Director discussed the request and stated that Public Works
recommends approval.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Carter, seconded by Commissioner Jones to
approve the franchise application as presented. The motion passed with 2 Commissioners in
attendance.
3:20 p.m. — 3:25 p.m. Open Record Public Hearing, Public Works Sale and Surplus of items
(Vehicles and Drop Boxes)
The Commissioners held an Open Record Public Hearing to consider the surplus and sale of 2
vehicles: No. 7027 — 2010 Ford Crown Vic; and No. 7057 — 2013 Ford Explorer. Along with qty.
34-40 Cubic Yard Containers (Drop Boxes) and 1-20 Cubic Yard Container (Drop Box). Sale will
be held on www.publicsurplus.com.
Sam Castro, Public Works Director discussed the request.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Carter, seconded by Commissioner Jones to
approve the surplus and sale as presented. The motion passed with 2 Commissioners in
attendance. (Resolution No. 22 -045 -CC)
3:25 p.m. — 3:30 p.m. Open Record Public Hearing, Public Works Sale and Surplus of items
(Ford F250)
The Commissioners held an Open Record Public Hearing to consider the surplus and sale of a
2015 Ford F250 (VIN 1FT7X2B66FEA46662). Sale will be held on www.publicsurplus.com.
Sam Dart, Assistant Public Works Director discussed the request.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance.
Page 10 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the
franchise application as presented. The motion passed with 2 Commissioners in attendance.
(Resolution No. 22 -044 -CC)
3:30 p.m. — 3:35 p.m. Open Record Public Hearing, Veterans Services Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
for the Veteran Assistance Fund (104.146) in the amount of $100,000.00 to support Burials
Professional Reimbursement as well as Burials -Private Reimbursement.
Jerry Gingrich, Deputy Clerk 2, discussed his request as the Veteran Service Officer.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with, 2 Commissioners in
attendance. A motion was made by Commissioner Carter, seconded by Commissioner Jones to
approve the budget extension as presented. The motion passed with 2 Commissioners in
attendance. (Resolution No. 22 -050 -CC)
7:00 p.m. — 8:O0p.m.
WEDNESDAY, MAY 11, 2022
9:00 a.m.-4:00 p.m.
10:00 a.m. —11:00 a.m.
11:00 a.m. —11:30 a.m.
4:00 p.m. — 5:30 p.m.
6:00 p.m. -7:30 p.m.
MISCELLANEOUS ITEMS
R Jones, Moses Lake City Council Meeting
C Carter, "Evolving the Behavioral Health System" In Person —
Wenatchee (Did not attend)
LEOFF —1 Disability Board
D Stone, PCC Rail Authority Executive Session
VETERANS ADVISORY BOARD MEETING
B—Ste R Jones, Grant County Health Board Meeting
Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense
reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a
listing and made available to the Board. In the amount of $10,,784.84.
Page 11 of 11
Grant County Commissioners Minutes
Week of May 9, 2022
THURSDAY, MAY 12, 2022
R Jones, Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) Meeting
(Zoom)
9:00 a.m. — 3:30 p.m. BOARD OF EQUALIZATION HEARINGS
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communication Center (MACC) Meeting
11:00 a.m. —12:00 p.m.
1:30 p.m. — 3:00 p.m.
6:00 p.m. 7:00 p.m.
7:00 p.m. —8:00 p.m.
FRIDAY, MAY 13, 2022
No meetings scheduled.
Retirement Celebration for Merle Jones (Emergency Operations Center)
C Carter, Area Aging/Council of Governments Meeting
FAIR ADVISORY COMMITTEE MEETING
R Jones, Moses Lake School District Board Meeting
Signed this day of 2022.
est:
apbara J. Vasq)
erk of the Boa
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington