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HomeMy WebLinkAboutGrant Related - BOCC (006)q S..................... VAW.hagc.net May 12, 2022 Housing Authority of Grant County Grant County Board of Commissioners ATTN: Janice Flynn Po Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 •Fax: (509) 762-2202 Toll Free: (800) 747-9202 • TTY: (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim for draw #7 for April, 2022, for the Eviction Rent Assistance Program 2.0 (ERAP 2.0). 1 certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-4619C-108, in the amount of $687,067,58 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP 2.0 grant. Sincerely, Christopher A. Sutherland Financial Director The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, or familial status. the Housing Authority of Grant County' policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request, so that they may fully access and utilize the housingprograms and related services. OPPORTUNITY . f you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. FVoucher DetailWorkshil Lead Grantee Name: Report Week or Month/Year: APRIL 2022 List Sub Grantee names Below HAGC Total < .>. .. .. F a f , c . n .>,. _ ..._'.•:,,,.:. on>• - _ ... ., <. 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'.9�...>e .. f .. �. ... �%:ri1i HliUiai,Il.,rh7RR ... .... ....... .. ... ... .. ... _.._. _._ Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $f 87,067.58 f ` ' 2.0 Voucher Detail Worksheet I Lead Grantee Name: Report Week or month/Year: APRIL 2022 (BUDGET Oct 21 Now21 Dec 21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 .. �':..,�'" r�^24t.. :=�:_ <;a.+.3s:x:x:: . :.3': s':::: ..i::k4:??l:s.Kfi�. :is:-sr»,f'xCcC.'�'i1i&5�.`rv?'i•33: - t r.. . i ». -::< < .;, :- ,.;sr: 403:3 0: 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 •-:..:. ,..r-�. ::. •.. ...�.V''v:: :0.';. 'E�. :4;:.. .i��..¢.^ezi �%'''' -' .:,z.;.r�•.,..,`..:,,,: : Ope.t.�..t..i: on..s..a,.aa�<a:;-, Yd r?•=CA.cah+r_a:....?,x�s,; �,:?>...�..eb.�•..a:i�-q.•:.�..&.�i>. ,>a�, ls°!A;LS. �q<..K::..x C� ad^S Vi•`•"?aj^ ' 68.37 $19,588.74 28, 654.09 12127.16 18 ,947.19 19 839.65 32 229.21 ::;:.4 :,,`..r,:.::M,' >;,,,-9.•.'.:. - r.. .... ...... ........... _. :".:<>'•>s;�-::��::::: >.:;:i:;�::,::;�,:,;..,... _•.:::: �':,,:,.:•:::....... • .. .... $1�.•723'i774r6 . ..8r <�<:.:v ...: •,:.:. .. :•rs_,r .,,*..x., y:S.Rs::F:.t :..k�a.g.:� .. ,; ,� $ 2 9,4 1,Q 8. $ 9 $ ,1 , .80 101762.3fi $ , , 112Z 927.71 $ , , 849 824.13 654 838.37 , , ' ... .. ...a .. ., x..:k : •fl.._.... < •-..:.,. I,' .. . >. :.: ' ".•k.• :u,r,..; B n �ForSubcontractin .:�:� •:�..�:>�,.•'�-��»%> ,.��x, t .��.-.,•'x,.. '..Y ::*:. �,^..::<f •.r.s]_:.::«:.. .... .�. ....c. .. .... sx. rf k �<. 3ac�'.:?:. .�......... v. .. ......._.... ... .. ...... .... ... ... ........ .. . .x ..... ....... ., .. ......... ..i........,d .............. ... 0.00 aoo o.00 $0.00$0.00 $0.00 $0.00 ......:.^ . is s.. Re* Utilitie's Advance $0. aQ $0. o $0. $0. $0. $0. $0.00 -%...:"i;}.;: ,i.?,K.x".e ip, �• aee:t+r'y>:....7s,•.y. J'r�'.a ... ..>>•g;• iYd:.v>, :: .5. �_ -..�: �,:c :ei..^.�i=�:r:._� :-:.:..�y,�;'., t,�i i 'x;�'.eK:�:3R�:�x7r�'yii�FF'•it;�Sar�83sme�'>a�.(,�sJe. � ..:•.. i, � �;:. ," V 9; :{ . •r.• .......�.i•...:1�...... ..., ....e,:u>f>*adv.�rr qii '!�•.eii•,.Sian"Ri��si:fv'n:•3::'>N?i:Ja:.ix�:3e5ro[i v'iiv.... ". '.i ..... .• . ..... !:. $0.00 $0.00 $0.00 $0. :;�..::.7 .. Totals $0-00 $0.00 $0.00 $12,743,232.88 $129,538.30 $1,118,292.52 $1,223,598.89 $1,113,889.52 $1,141,774.90 $869,662.78 $687,067.59 TOTAL OF REMAINING DRAWS BALANCE $0.00 44 6,013 .10 $ 731r344 53 41 2, 091.72 6152 471.08 5 571303.57 $6,283,824.49 $6,459,408.39 Grant County/GCHA no Contract # 21-46-1 9C-1 V Submitted to GC by: r. 119 (ERAP 2.0) HAGC LL � *14tv Date: s;- hs tr4za� Request for Reimbursement No. #7 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X_ Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-122? _x Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) _X Based on actual costs, not budgeted or projected amounts? _X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g... some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grant period? H:UCCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANT\ERAP 2.01ERAP 2.0 Subrecipient Checkfist.docx Page 1 General Ledger Detail Report Summary Report for Period 04 Ending 4/30/2022 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT01- Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 71423.00 41470.04 0.00 41470.04 11,893.04 408200-8-01 MGMT FICA - ERAP 557.91 333.72 0.00 333.72 891.63 408201-8-01 MGMT SUTA - ERAP 119.52 67.15 0.00 67.15 186.67 408202-8-01 MGMT L&I - ERAP 24.61 15.90 0.00 15.90 40.51 408204-8-01 MGMT RETIREMENT - ERAP 11141.61 382.30 0.00 382.30 11523.91 408205-8-01 MGMT MED/DENT/VIS/Li - ERAP 958.19 456.58 0.00 456.58 17414.77 411000-8-01 ADMIN SALARIES - ERAP 31 t570.95 181539.91 0.00 18,539.91 50,110.86 418200-8-01 ADMIN FICA - ERAP 21400.59 11385.00 0.00 11385.00 3,785.59 418201-8-01 ADMIN SLITA - ERAP 508.34 275.23 0.00 275.23 783.57 418202-8-01 ADMIN L&I - ERAP 182.90 108.69 0.00 108.69 291.59 418204-8-01 ADMIN RETIREMENT - ERAP 31909.73 11287.38 0.00 11287.38 5,197.11 418205-8-01 ADMIN MED/DENT/VIS/L - ERAP 871.10 322.39 0.00 322.39 5 11193.49 419013-8-01 TELEPHONE - ERAP 480.12 11002.80 0.00 11002.80 11482,92 419017-8-01 OFFICE SUPPLIES - ERAP 218.32 31485,13 0.00 31485.13 31703.45 471501-8-01 HAP PAYMENTS -RENT - ERAP 31036,673.98 680,742.38 0.00 680,742.38 31717,416.36 471504-8-01 HAP PAYMNTS UTILITIE: ERAP 18,986.70 0.00 0.00 0.00 18,986.70 PROJECT 01 -Total: 311061027.57 712,874.60 0.00 712,874.60 31818,902.17 0 a 00 1* . 333o72 + 67,v 15 + 159- 0 + 8 2 3 0 + 5- 6 58 + + 2'7 5 o-23 + 108 Q 9 19287,&,38 -'2 2 a 3,9 .,5 + 1 0 0'2 an 8-0 + 96o 99 + 015 Run Date: 5110/2022 1:23:.67PM G/L Date: 413012022 0 in 0 .0, %T 5,31. + 2 5 9 hr 0 1 Vo JAe tip 0 0 5 000 3 -2 2 F, n., of 071 Page: I Ae q-User Logon: CAS General Ledger Detail Report Summary Report for Period 04 Ending 4130/2022 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Description ' unt Beg Balance Debit Credit Net Change End Balance 419018-8-02 POSTAGE - ERAP 446.11 96.99 0.00 96.99 543.10 PROJECT 02 - Total: 446.11 96.99 0.00 96.99 543.10 Report Total: 3,106,473.68 712,971.59 0.00 712,971.59 3,819,445.27 M Run Date: 5/10/2022 1:23:67PM Page: 2 G/L Date: 4/30/2022 User L,ogon: CAS ERAP 1VoucherDetail , Lead Grantee Name: List Sub Grantee Names Below Total Report Week or Month/Year: APRIL 2022 1 IHAGC Adman 0.00 rt�`t 1, \' 4 322 ion 29.21 -to:` O eras M,`• Rent and Utalit :Ass stance - 654 38.3 7 B and For Subcontractin $0.00 Rent/Utilities Advance $0.00 • axt N. ,,. c -;:K?^..,s �'L,N .\v a.�," ` t �``� ., °,,'�,`,�•� :rc:; ., g r. ',n e:,�: ."t• . y a, .2 k � 'e a ? T"- - ?t.... 4. �: .+, t., .�.E .'t€'` k� ty *�+ - "v� . :"t. \ e.� � � -:mow', " w��' f 1'' � rr >r =., . `,�.:,.,,. "�_ . ;,a `•"^,`.. .��'': Y r•c-i,:".,, .^`rc.i..T.�,.. .c\.a ',h'c'r,":,� '`^• ?, .R;r' � 3 . ei;.^ ' f. [ - :; -. -.n .. .:.,., ., ca.n � .. ..,L.•v," � -1 ....., .l'a7, `` y+ j k Qk � ." a a P \ +C" - � : s ,e � , ..... ..... . L�' ..r , « . , n<,. ;., t« Y . .k. . !N• '? ;"v,sm ., s5:..�:a,.\ ..V � > .,� a p, .,F \ R � ,,r� : , e . •., i ._ ,. \.r d ,. .... ,. , 7. ,..... � \ .. �;_ ,. .,. - � , .W.. 'e.,2:•' . > h. cz?- Yfi�( ..n 3 .m h.. >. � - . Y.'t�..- ..a. ,« ,J,.., ., , . .!, . .... 3 Pr ,. , .. � � . , , � \ e "aa'v;, , :. � �.,` �?.�., � . 3 •��c� ' •�„�iq� r1 . ✓�.. 0 00 L v .A� a a., � ���� "� §� ,7 i B. n F r dance rT � ��, ^.� �` .:� 1a? „�. ,�,.�.,. F. •• ,a . a ...-vx. ,- ` •a'N"' , \. ` , a,w^, � �i r, L�W�C ,t `, x s ,t � :, >°� „' ..?a. � .. K •:Mh. .fi4.,` .', •5 . : \:"�. : `Ln+ p,.. ,5 r n r7^r,�txn<? , s»v. -. • $ . .. -- ::. .. .... .. .:... .•>, .... .. �'^•., ..,. .. ..- 4'•2-�., ``.H. .i ..-... .. '�,_.. _.- .. ..�`.. �fi#,��_:., ___., r s'�..'`��. .°ems_ .. ,.., a�._, -_. .'�:Ji,N.? ..t�....,, W.... ..��.. L:-`_ .r+_c9'. ,.1._rtY'-`�i'* .`.. _.w.3`.5`-. .. � �vM �?t i•:«. _ „\3� • .Y ,... i .., ..,.. - -- _ , a r..�•s«�', `h�'• i....., x.'�:t� � . « ..w.:�:< . ._�", . ...,... •.£, .., .. . ,.,. � ., _. ,.., _ ...s ... >-�i .1 .i">, , s r55`^.. � }s ., u . `ati. +3+ Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $687,067.58 'A' 2.0 Voucher Detail Worksheet Lead Grantee Name: Report Week or Month/Year: APRIL 2022 I (BUDGET I Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Admin ;=446;013:10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operations = $573,445.'13 $68.37 $19,588.74 $28,654.09 $12,127.16 $18,847.19 $19,838.65 $32,229.21 Rent and Utility Assistance $11,723,774.65 $129,469.93 $1,098,703.78 $1,194,944.80 $1,101,762.36 $1,122,927.71 $849,824.13 $654,838.37 By and For Subcontracting $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rent/Utilities Advance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Kp' j n B n r A van a d.. o. d $0.00 0.00 $0.00 0.00 0.00 0.00 0.00 Totals $0.00 $0.00 $0.00 $12,743,232.88 $129,538.30 $1,118,292.52 $1,223,598.89 $1,113,889.52 $1,141,774.90 $869,662.78 $687,067.58 TOTAL OF REMAINING DRAWS BALANCE $0.00 $446,013.10 $131,353.41 $442,091.72 $6,152,471.08 $5,571,303.57 $6,283,824.49 $6,459,408.39