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Home My WebLink AboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, APRIL 4, 2022 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update (Cancelled) • Go over the week's meeting schedule • Staff Discussion / NovaTime Update • Monthly Budget(s) Update 10:30 a.m. —10:35 a.m. Award- County Paper of Record for Legal Notice On March .28, 2022, the Commissioners held a bid opening for the Paper of Record for legal notices. The following bid was received: 1. Columbia Basin Herald $5.50 /per column inch After review and discussion, a motion was made by Commissioner Carter, seconded by Commissioner Jones, to award the paper of record from July 1, 2022 through June 30, 2023 to the Columbia Basin Herald in the amount of $5.50 per column inch. The motion passed unanimously. 11:00 a.m. —11:30 a.m. S Fode, New Hope/Kids Hope Update (Cancelled) 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table —Miscellaneous Discussion • Volunteer Board Travel Discussion (JG) • FTR (RJ) • Letter of Support for Port of Mattawa (CC) • Letter of Support for Port of Warden (CC) • Letter of support for Port of Quincy (CC) 3:00 p.m. — 3:30 p.m. District Court Update Page 2 of 9 Grant County Commissioners Agenda Week of April 4, 2022 TUESDAY, APRIL 5, 2022 The session was continued to 8:30 a.m. with Commissioner Jones and Carter in attendance. Commissioner Stone was present in a remote status. 8:15 a.m. — 8:30 a.m. Z Kennedy, 2022 Legislative Session Updates (Scheduled in error) 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. —10:30 a.m. K Eslinger, Human Resources Update Discussion Items Request .Action` Human Resources Staffing Direct Approved Authorization Requests,, Request Action'; -: New Hope —Enhancement Funds Sign Signed PAR —Vanessa Brown Sign Declined PAR —Alyce Barrientoz Sign Signed PAR —Rachel Jorgensen Sign Signed Hiring Incentive —County Engineer Approve Referred PMA —Safety Coordinator Approve Referred PMA —Contracts Coordinator Annrove Annroved Compensation; Benefits, Payroll, & Request -Action. Leave FYI Only No Action COLA Calculation FYI Only No Action Standard Comparables FYI Only No Action Comparable Calculation FYI Only No Action Comparative Worth Work Group FYI Only No Action Accounting/Payroll Comp Approve Approved ecruitment / CiviLService, � equest MAOion' Building Official FYI Only No Action GIS Coordinator FYI Only No Action Development Service Director FYI Only No Action County Engineer FYI Only No Action Veteran's Service Officer FYI Only No Action Policy &Procedures .., Request 7 ;Action , Sick Leave Donation Policy Direct Directed Travel Policy Sign Signed FMLA Policy Direct Directed Employee &':Department Issues.; Request , `Action , Solid Waste FYI Only No Action Renew FYI Only No Action Public Works FYI Only No Action Labor Relations -Association (ASC) . Request 'Action Bargaining Update &Authority Authority Authority Provided Page 3 of 9 Grant County Commissioners Agenda Week of April 4, 2022 Legal Actions Request Action WSHRC Complaint FYI Only Deferred Adame v Grant County FYI Only Deferred Armstrong v Grant County FYI Only Deferred Prince v Grant County FYI Only Deferred Personnel Action Request (PAR) for the salary, wage and/or position change for Rachel Jorgensen, Auditor's Office —Accounting; and Alyce Barrientoz, New Hope. (Approved) The Commissioners approved an amendment to Policy No. 1202.11—Out of State Travel to remove 1202.11.1(b) which stated each employee will need to use the "Airline Comparison Tool" form. The Commissioners approved an amendment to a previous recommendation for 2022 Wage Enhancement Payment for New Hope/Kids Hope. Portion d. was removed stating the payment would be included on their April 10, 2022 paychecks. Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at 9:03 a.m. to go until 09:30 a.m. regarding Negotiations. In attendance were Commissioners Carter, Jones and Stone (via Webex), Kirk Eslinger and Decorah Anderson with Human Resources, and Del Anderson with Renew. The session was continued to 9:45 a.m. Commissioner Stone closed the session at 9:45 a.m. Pursuant to RCW 42.30.110(1)(8), Commissioner Jones called an Executive Session to order at 9:47 a.m. to go until 10:00 a.m. regarding Job Application/Evaluation. In attendance were Commissioners Carter, Jones, and Kirk Eslinger and Decorah Anderson with Human Resources. Commissioner Jones closed the session at 10:00 a.m. 10:30 a.m. —11:00 a.m. Conservation District Update 11:00 a.m. —12:00 p.m. Development Services Update • Workload Report • Community Assistance Visit w/DOE • Planning Commissioner Leaving: • Leave Slip Process: • Other? • Meeting with Stirling: 11:45 a.m. —12:00 p.m. S Knutson, Zoning Issues Discussion 1:00 p.m. -2:00 p.m. S Castro, Public Works Update 2:00 p.m. -3:30 p.m. Commissioner's Meeting 1. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) (None) Page 4 of 9 Grant County Commissioners Agenda Week of April 4, 2022 3. Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Jones, to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. (Commissioner Stone was out) 4. Correspondence (ie. Emails that have come in that need response, letters of support etc) 5. Commissioners Roundtable —Miscellaneous Discussion (OPMA Update/Health District) 6. Consent Agenda- (Items 1 through 25) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to approve the agenda as presented removing item #17 per Public Works request, as well as moving item #9 to the next weeks agenda (4/11/22). The motion passed with 2 Commissioners in attendance. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (In the amount of $486,1255.15) COMMISSIONER'S OFFICE 2. Public Defense Vouchers 3. Appointment letter for Kent Kartstatter to the Grant County Current Use Advisory Committee for a term of April 5, 2022 through December 31, 2022. 4. Appointment letter for Gilbert Hintz to the Grant County Current Use Advisory Committee for a term of April 5, 2022 through December 31, 2022. 5. Reimbursement request #13 from HopeSource on the Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 Grant No. 21-4619C-108 in the amount of $154,.247.29 for February 2022 expenses. 6. Reimbursement request #18 from HopeSource on the Department of Commerce Shelter Program Grant (SPG) No. 21-4610C-104 in the amount of $32,592.00 for February 2022 expenses. 7. Reimbursement request from Opportunities Industrialization Center (OIC) of Washington on the Department of Commerce Eviction Rent Assistance Program (ERAP) 2.0 Grant No. 21-4619C-108 in the amount of $44,.414.97 for February 2022 expenses. 8. Reimbursement request for the Noxious Weed Board in the amount of $22,611.40 due to return premium credits received. Interfund Insurance Fund 001.125 will be used. 9. Approval of Grant Lodging Tax Advisory Committee Grant Agreements as follows: (These items were held till the April 11, 2022 Consent Agenda) Grant # Funds For: Organization Name: $Amount 2022-11 Tourism Promotion Grand Coulee Dam Area Chamber of Commerce $12,000 2022-12 Grant County Fair GC Fairgrounds $40,000 2022-13 Flannel Fest GC Fairgrounds $25,000 2022-15 Museum Promotion GC Museum $121000 Page 5 of 9 Grant County Commissioners Agenda Week of April 4, 2022 2022-17 ML Freedom Festival ML Spring Festival $15,,000 2022-18 ML Spring Festival ML Spring Festival $30.,000 2022-27 Event Promotion Masquers Theater $7,000 10. Letter of support to Senator Patty Murray for the City of Moses Lakes Open Door's Sleep Center. 11. Agreement amending Washington State Department of Commerce Eviction Rent Assistance Program 2.0 (ERAP) No. 21-4619C-108, subrecipient agreement between Grant County and Housing Authority of Grant County. Agreement amends section 5, compensation, increasing the total amount payable by the County to the recipient by $3,,767,,202.62 for a total of $12,,743.,232.68. 12. Agreement amending Washington State Department of Commerce Treasury Rent Assistance Unit Grant (T -RAP) No. 21-4616C-108 subrecipient agreement between Grant County and Housing Authority of Grant County. Agreement amends section 1, duration of agreement, for a new contract end date to October 15, 2021. CENTRAL SERVICES 13. Real Estate Purchase and Sale Agreement between Grant County (purchaser) and Moses Lake School District No. 161 (seller) for the purchase of property located near Paxson Drive and West Valley Road (Fairgrounds), Moses Lake, WA 98823, Parcel No. 170613002 in the amount of $1,,200,.000.00. FAIRGRnt INn1q 14. Request to purchase 32 stall mats for Barn 39 and Barn 48 from Basin Farm and Feed in the amount of $15,842.40 plus tax and freight, which is estimated to be $2.,000.00 for an approximate total of $17,842.40. This will be purchased from budget line 126.168.00.9116.573703500. JUVENILE COURT & YOUTH SERVICES 15. iFiberone sales agreement for advertising services for Juvenile Court &Youth Services and the Volunteer Guardian Ad Litem Program in the amount of $700.00. PHRI IC WORKS 16. Request to purchase hot water pressure washer from Easy-Kleen in the amount of $8,350.00 not including tax. This will be paid for through a budget extension out of the ER&R Fund (510) as it was not included in the 2022 budget. 17. Request to purchase a transmission for Equipment No. 2004, a 2008 Western Star dump truck in the amount of $9,512.10 including tax from Freightliner NW. This will be paid for through a budget extension out of the ER&R Fund (510) as it was not included in the 2022 budget. (Item withdrawn by Public Works) Page 6 of 9 Grant County Commissioners Agenda Week of April 4, 2022 18. Request for public hearing to declare the following county owned property surplus through public auction and order the sale thereof via www.publicsurplus.com. (Public hearing was set for May 10, 2022 at 3:20 p.m.) 1iL �R gpLEAGr 7027 2010 FORD CROWN IC 95,809 $2429,93 0-571, , ..., _FORD:� E �0 LT - .,.. „ ., . DROPBOXES 34 40 Cubic Yard Containers (See ftachmnth Landfill ii YrcConairr { facnet): fill 19. Interlocal Agreement between Grant County and the City of Moses Lake for the allocation of grant funds from the Local Solid Waste Financial Assistance Grant from the Washington State Department of Ecology not to exceed $19,875.00. Term of agreement is March 15, 2022 through June 30, 2023. (Resolution No. 22 -034 -CC) RENEW 20. Amendment to the Provider Services Agreement with Molina Healthcare of Washington, Inc. SHERIFF'S OFFICE 21. Request to purchase 23 -FM54 Twin Port Air Purifying Respirator Systems as well as 6- CTCF50 Riot Agent Canisters from Curtis Blue Line in the amount $39,548.33 including sales tax. This will be purchased from the Domestic Preparedness, Emergency Management Grant, budget expense line 001.114.00.9144.525603564. 22. Budget extension request in the amount of $332.,000.00 to purchase 98 mobile to mobile car radios for the entire Sheriff's Office fleet. (Hearing set for April 26, 2022 at 4:00 p.m.) TECHNOLOGY SERVICES 23. Purchase order No. 405 in the amount of $114,379.90 from AccTech — A Systems Integrator for annual license maintenance for Microsoft Dynamics GP software. 24. Budget extension request in the amount of $155,,443.51 for budget line 501.179.00.0000.51880.3506, Technology Services Software Maintenance for Purchase order No. 406 to acquire appropriate amount of Microsoft Office licenses. (Hearing set for April 26, 2022 at 4:00 p.m.) 25. Purchase order No. 407 in the amount of $13,,857.50 from ADANI for software maintenance to Compass DV. Page 7 of 9 Grant County Commissioners Agenda Week of April 4, 2022 7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon individually) 1. Walk-on Items: A motion was made,by Commissioner Carter, seconded by Commissioner Jones to approve the walk-on items as presented. The motion passed with 2 Commissioners in attendance. o Out of state travel request in the amount of $2,821.81 for Darci Alamos with Renew to attend the RX Drug Abuse and Heroin Summit in Atlanta, Georgia April 17, 2022 through April 21, 2022. This will be funded out the Behavioral Health fund. o Letter of support to Representative Dan Newhouse, for Grant County Conservation District's FY23 Community Project Funding Request to improve Moses Lake's water quality. 8. Adjournment 5;p.m: 3.20 pm. Open Record Public (Hearin ,Central Sery ces and Su erior;Court Bud et :Extensions to;consider the.following budget extension requests: The Commissioners held an Open Record Public Hearing to consider the following budget extension requests: • Central Services Fund #132, Department #178 in the amount of $608,110.00 from REET 1 to fund the Bathroom Project (CSD2201fg) at the fairgrounds. This project was budgeted but the final bid came in higher than projected. • Central Services Fund #1261 Department #168 in the amount of $20,548.41 from REET 1 funds to fund the Barn Water Addition Project (CSD2202fg) at the fairgrounds. • Central Services Fund #001, Department #112 in the amount of approximately $65.,887.96 for the addition of a new Landscaper position in Central Services from fund 001.112.00.0000.518301100. • Superior Court Fund #001, Department #103 in the amount of $109.,041.00 to receive funds from Northwest HIDTA Prevention and Treatment Initiative to fund the Drug Court Program for the 2022 calendar year (001.103). • Superior Court Fund #001, Department #103 in the amount of the amount of $122,262.10 to receive Department of Justice grant funds for their Drug Court Program. Tom Gaines, Central Services Director described his requests. The extension request for the bathroom project was originally $608,,110.00 but it was discovered that there was a carryover of funds from 2021. A budget transfer from REET monies, 11t quarter in the amount of $250,,000.00 (126.168) is now being requested. Mr. Gaines stated the barn water addition is a transfer to assist with the expenses; and the Landscaper position was approved in the 2022 budget but he didn't carry it over correctly, so this is being requested. Shareen Laughlin from Superior Court gave a brief description of their request. Katie Smith clarified that the expenses total $99.,669.25 and the DOJ grant was only going to cover $91,669.25. Page 8 of 9 Grant County Commissioners Agenda Week of April 4. 2022 There is a difference of $8,000.00 that will come from Law and Justice funds. The Board determined that the remaining $22,.592.85 will also be taken from Law and Justice Funds. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the budget extensions but amending the amount to the bathroom project to $358,,110.00 and approving a transfer in the amount of $250.,000.00 from REET funds. Commissioner Stone's connection to Webex was lost. The motion passed by 2 Commissioners. (Resolution No. 22 -036 -CC signed on 4/19/22) WEDNESDAY, APRIL 6, 2022 8:00 a.m. —12:00 p.m. Moses Lake ORV Park Tour w/Brock Hoenes of Washington Department of Fish and Wildlife 9:00 a.m. — 9:30 a.m. C Carter, WRCIP All Board Meeting 9:30 a.m. — 2:30 p.m. Shrubsteppe Long —Term Strategy Advisory Meetings 7:00 p.m. — 9:00 p.m. PLANNING COMMISSION THURSDAY, APRIL 7, 2022 7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting 9:00 a.m. — 3:30 p.m. BOARD OF EQUALIZATION HEARINGS 9:00 a.m. —1:00 p.m. Building Official Interviews (Grand Coulee Room) Pursuant to RCW 42.30.110(1)(g) Commissioner Stone (via telephone) called an Executive Session to order at 9:00 a.m. to go until 12:30 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Jones and Stone (via phone), Kirk Eslinger and Decorah Anderson with Human Resources, as well as Tyler Lawrence and Nathan Poplawski with the Building Department. Commissioner Stone closed the session at 12:30 p.m. 3:00 p.m. — 5:00 p.m. R Jones, Out 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting Page 9 of 9 Grant County Commissioners Agenda Week of April 4, 2022 FRIDAY, APRIL 8, 2022 1:00 p.m. — 4:00 p.m. R Jones and C Carter at Beverly Bridge Grand Opening Celebration Signed this day of 1 2022. BOAD OF COUNTY COMMISSIONERS a nk County, Wa " gtoff Danny E. one, Chair Rol§.J1P4nes, V" e -Cha' Cindy , Carter` Member