HomeMy WebLinkAboutMinutes - BOCC (002)_Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MARCH 14, 2022
The Grant County Commissioners session began at 7:30 a.m. with all Commissioners in attendance.
7:30 a.m.-8:30 a.m.
8:30 a.m.-9:00 a.m.
9:00 a.m.-9:30 a.m.
9:30 a.m. —10:30 a.m.
Meeting To Discuss Jail Logistics
C Burns, Superior Court Update
A Bartrand, Zoning Issues near Beverly
B Vasquez, Clerk of the Board Update
• NovaTime-Reports
• Claims/Incidents and Accidents
• Review of the Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner
Meetings/session/telephonic attendance
• Webex
• Horticultural Pest and Disease Board
10:30 a.m. —11:00 a.m. A Williams, City of Moses Lake Update
11:00 a.m. —11:30 a.m. M McKnight, Assessor's Office Update
11:30 a.m. —12:00 p.m. D Hooper, Development Services Recruitment Planning
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Grant Transit Authority (GTA) bus stop — In front of courthouse?
• Commissioners Time Off Discussion —get dates to Clerk's for the calendar
• LTAC / ARPA Funding
2:00 p.m.- 3:00 p.m. Grievance Hearing (Cancelled)
Page 2 of 9
Grant County Commissioners Minutes AMENDED
Week March 14, 2022
3:15 p.m. — 4:00 p.m. M McFarland, Summons and Complaint Reviews
Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at 3:17 p.m.
to go until 3:45 p.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones,
Kirk Eslinger, Human Resources Director, Kevin McCrae, Prosecuting Attorney, and Michael McFarland,
Evans Craven and Lackey Attorneys. Commissioner Stone closed the session at 3:45 p.m.
TUESDAY, MARCH 15, 2022
The session was continued to 8:15 a.m. with all Commissioners in attendance.
8:15 a.m. — 8:30 a.m. Z Kennedy, 2022 Legislative Session Updates
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00a.m.-10:00a.m. K Eslinger, Human Resources Update
Guest Topics Schedule;
9:00 AM To 9:10 AM Michele Jaderlund Katie Smith Rachel Jorgensen
# Discussion items -,Request Action
01 Change in Payroll Schedule Direct Directed
02 Public Works Org Chart Direct Directed
03 A-1 :-_.-genda Process Direct Directed
# Authorization Requests Request ion.
04 Tyler Lawrence PAR Sign Signed
#
Compensation, Benefits, Payroll,
Request
Action
06
& Leave
FYI Only
No Action
05
Comparable Worth Work Group
FYI Only
No Action
06
Department Head Comp
FYI Only
No Action
07
New Hope Financial Position
FYI Only
No Action
#
Recruitment /'.Civil Service
Request
Action
08
Building Official
Guidance
Guided
09
County Engineer
Guidance
Guided
10
District Court Administrator
FYI Only
No Action
11
Development Service Director
Guidance
Guided
12
Veteran's Services Officer
Guidance
Guided
# '
Emloyee`& Department Issues
Request
Action
13
Solid Waste
FYI Only
No Action
14
Renew
FYI Only
No Action
15
Solid Waste
FYI Only
No Action
# '
Labor Relations -Association
':Request
Action
(ASC)
Page 3 of 9
Grant County Commissioners Minutes AMENDED
Week March 14, 2022
16 Negotiations: 2021 Contract
(District Crt)
Negotiations: 2021 Contract
(Public Wrks)
17 PERC: 134331-M-21 (Courthouse)
PERC: 134332-M-21 (Solid Waste)
PERC: 134333-M-21 (Youth Srvcs)
Authority Authority
Provided
Authority Authority
Provided
#
Labor Relations -Deputy Sheriff
Request
Action
(COR)
Negotiations: 2022 Contract —
18 Negotiations: 2022 Contract Authority Authority
Provided
#
Labor Relations =Corrections
Request
`Action
(COR)
Negotiations: 2022 Contract —
19 Negotiations: 2022 Contract Authority Authority
Provided
# '
Labor Relations = Slieriff5upport
Request ,-
Action
(SS)
Negotiations: 2022 Contract —
20 Negotiations: 2022 Contract Authority Authority
Provided
#
Labor Relations = GrI,S Teamsters
Authority
om'.
SGT)
Negotiations: 2022 Contract —
21 Negotiations: 2022 Contract —
Authority
Authority
Admin
Provided
Negotiations: 2022 Contract —
Clinical
# = Legal Actions
Ruest
eq
A ction
22 Adame vs. Grant County
FYI Only
No Action
23 Prince v. Grant County
FYI Only
No Action
Personnel Action Request (PAR) for the salary, wage and/or position change for Tyler Lawrence,
Development Services. (Approved)
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
Staffing status
Status of event schedule for 2022
• We are going to be busy
Fair Planning
• Entertainment schedule
• Waiting on County LTAC
• Contracted Services
• Sponsorships
Page 4 of 9
Grant County Commissioners Minutes AMENDED
Week March 14, 2022
Facilities Planning Committee
• Next steps for recommendations
Capital Project status
11:00 a.m. —12:00 p.m. B Hoenes, Washington Department of Fish and Wildlife (WDFW) re:
Martha Lake Acquisition and Moses Lake Sand Dune Road
12:00 p.m. —1:30 p.m. D Stone, Grant /Adams WDB Committee Meeting
1:00 p.m. -2:00 p.m. Public Works Update
1.0 Solid Waste (15 min.)
2.0 Public Works General Update (15 min.)
Discussion Items:
2.1—Reimbursable Request for the City of Ephrata (Sam C)
2.2 —Pit 36 (Sam D)
2.3 — 2022 Crushing Contract (Sam D)
2.4—Herbicide Chemicals (Sam D)
3.0 Public Works Engineering/Roads (15 min.)
4.0 Equipment Repair and Replacement (15 min.)
Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at
1:03 p.m. to go until 1:23 p.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office, and Sam
Castro and Sam Dart, Public Works. Commissioner Stone closed the session at 1:23 p.m.
2:00 p.m. -5:00 p.m. RJones, Out
2:00 p.m. -3:30 p.m. Commissioner's Meeting
1. Call to order
2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Sterling Knutsen came to discuss a Boundary Line Adjustment for Bill Stevens and
interpretation of the Unified Development Code Ch. 22.04 for parcels 161835002 and
161835000.
o David Hunt discussed his concerns with County Government.
3. Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
4. Correspondence (ie. Emails that have come in that need response, letters of support etc)
5. Commissioners Roundtable—Miscellaneous Discussion
Page 5 of 9
Grant County Commissioners Minutes AMENDED
Week March 14, 2022
6. Consent Agenda- (Items 1 through 29) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If separate discussion is desired,
that item may be removed and placed under Board Discussion/Decision. A motion was made by
Commissioner Jones, seconded by Commissioner Carter, to approve the consent agenda as
presented with the following amendments: Item 12 is amended to the payment amount of
$50,000.00; and item 29 it was decided that Law and Justice Funds will be used to supplement
the Department of Justice grant. The motion passed unanimously
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080,
and those expense reimbursement claims certified by the auditing officer as required
by RCW 42.24.090, as recorded on a listing and made available to the Board. In the
amount of $1,788,362.34.
COMMISSIONER'S OFFICE
2. Approval of February 28, 2022 Commissioners Minutes
3. Invoices
4. Reimbursement request from Housing Authority of Grant County on the Emergency
Solutions Grant (ESG-CV) No. 20-4613C-100 in the amount of $2,529.34 for the month
of February 2022 expenses.
5. Ordinance amending Chapter 2.04 of the Grant County code titled "Board of County
Commissioners". Ordinance No. 22 -029 -CC
6. Special occasion liquor license application for Samaritan Healthcare Foundation and
their event to be held at the Grant County Fairgrounds, 3953 Airway Drive NW, Moses
Lake on April 29, 2022.
7. Service Level Agreement No. 2022-001, 8130-0 between Washington Technology
Solutions and Development Services - GIS. Cost of agreement shall not exceed
$2,000.00 per year for 2 years. Term of agreement is March 15, 2022 through April 1,
2024.
8. Proclamation for the Warden High School Lady Cougars Basketball Team and their 2022
State 2B 1St place finish.
9. Proclamation for the Alm ira-Coulee-Ha rtline (ACH) High School Warriors Boys
Basketball Team and their 2022 State 113 2"d place finish.
10. Appreciation letter for Bruce Ekholt for his work on the Grant County Solid Waste
Advisory Committee.
11. Reimbursement request from Housing Authority of Grant County on the Consolidated
Homeless Grant (CHG) No. 22-46108-10 in the amount of $41,.871.60 for the month of
February 2022 expenses.
12. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2021-02
Infrastructure Support for Replacement Public Hospital for Grant County Hospital
District #1 -Samaritan Healthcare, in the amount of $1609#19,4%0000 $50.,000.00. Amended
Page 6 of 9
Grant County Commissioners Minutes AMENDED
Week March 14, 2022
13. Funding recommendation from the American Rescue Plan Act (ARPA) Committee as
follows: AMENDED: funding approved for the revenue lost within their Nutrition
Programs
Coulee City Senior
Ctr.
Nutrition Programs
one time
$51000.00
Ephrata Senior Ctr.
Nutrition Programs
one time
$5,000.00
Grand Coulee Sr. Ctr.
Nutrition Programs
one time
$5,.000.00
Moses Lake Sr. Ctr.
Nutrition Programs
one time
$5,000.00
Quincy Senior Ctr.
Nutrition Programs
one time
$5,000.00
Royal dope Seniors
Nutrition Programs
one time
$5,000.00
.Sage Brush Sr. Ctr.
Nutrition Programs
one time
$5,000.00
Soap Lake Sr. Ctr.
Nutrition Programs
one time
$5,000.00
Warehouse-
Comm.Services of
Impacted
M. L.
Communities
$750,000 later 2022
$750,000.00
Nonprofit Lost
Nigh Roller
Revenue
$3,500 one time
$3,500.00
Nonprofit lost
Wellness Place
Revenue
$10,000 onetime
$10,000.00
CENTRAL SERVICES
14. Recommendation to award lowest bidder, KYS Lawn Care and Maintenance LLC for the
Mowing Services Contract PS2201.1 contract at the fairgrounds in the amount of
$5,300.00 per month for a two-year term.
FACILITIES AND MAINTENANCE
15. Recommendation to award lowest bidder, Basin Refrigeration and Heating Inc. for the
FM2206 CDB HVAC project in AHU 1 and AHU 2 in the amount of $39,.809.90 including
tax. This will be paid from the Facilities and Maintenance Capital Project Account
132.178.00.9112.594186210. This was approved on the 3/1/22 consent agenda. The
agreement was provided to sign with Basin Refrigeration.
16. Recommendation to award lowest bidder, Signature Roof Service LLC for the Wheeler
Road roof replacement project in the amount of $126,828.00.
Page 7 of 9
Grant County Commissioners Minutes AMENDED
Week March 141 2022
PUBLIC WnRKS
17. Request to purchase New Printer/Plotter for the Sign Shop from ITSUPPLIES in the
amount of $40,,732.11. This will be purchased from County Roads Fund 101.
18. Request to purchase new Laminating Worktable for the Sign Shop from USCUTTER in
the amount of $16,.205.80. This will be purchased from County Roads Fund 101.
19. Request to the County Road Department for the reimbursable work between Grant
County and the City of Ephrata. Grant County to conduct a flagging class no later than
March 31, 2022 and a maximum amount of $1,,200.00.
20. Request to purchase overhead crane lift motor from McDal Corporation in the amount
of $6,.556.67. This will be purchased from 510 Equipment Rental and Replacement
Fund. This item was not budgeted for the 2022 year, a budget transfer will be
submitted to the Accounting Department.
21. Request to purchase rollup signs and stands through Washington State DES Contract
No. 02717. Purchases will be made from Dicke Safety Products in the amount of
$14,151.09.
22. Resolution initiating County Road Project designated as CRP No. 22-02 on Dodson Road
Overlay Phase 2, 3, and 4 from 4 -NW to SR 282. This project will overlay the road with a
0.17' thickness Hot Mix Asphalt overlay in two lifts. Resolution No. 22 -028 -CC
RENEW
23. Request to purchase paging system from Ednetics in the amount of $25,069.05. This
was previously approved, but the quote had expired before purchase. Purchase will be
funded from account 594.64.6400 (Capital).
SHERIFF'S OFFICE
24. Request to purchase 10 Taser TSR X2 2 shot taser packages from Proforce Law
Enforcement in the amount of 18,026.38. This was previously authorized under the
Corrections budget 001-115.
25. Request to purchase Keywatcher touch system cabinet from Morse Watchmans in the
amount of $15,810.41 including tax. This was previously authorized under the
Corrections budget 001-115.
26. Request to purchase Axon Body Cameras from Axon Enterprise, Inc in the amount of
$10.,651.74. This was previously authorized as a capital purchase under the Corrections
budget 001-115.
27. Interlocal Agreement Moses Lake Regional Tactical Response Team with City of Quincy,
City of Moses Lake, and Adams County to establish a multi -jurisdictional SWAT team
known as the "Moses Lake Regional Tactical Response Team" ("TRT").
SUPERIOR COURT
28. Request to purchase copier for their Drug Court from Kelley Connect in the amount of
$7,978.24. This will be purchased with grant funds received from HIDTA (001.103).
Public hearing was set for April 5, 2022 at 3:15 p.m.
Page 8 of 9
Grant County Commissioners Minutes AMENDED
Week March 141 2022
29. Budget extension request in the amount of $122,262.10 to receive funding from a
Department of Justice grant to fund their Drug Court Program (001.103). Public
hearing was set for April 5, 2022 at 3:15 p.m.
7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon individually)
8. Adjournment
4:00 p.m. — 5:00 p.m. D Stone, Continuation Meeting Necessary for Phase 39 & ARPA-R
Allocation
WEDNESDAY, MARCH 16, 2022
R Jones, Remote
D Stone, Out
7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council Meeting
9:30 a.m. —11:30 a.m. Tourism Monthly Meeting
1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting
THURSDAY, MARCH 17, 2022
R Jones, Remote
8:30 a.m. — 4:00 p.m. BOARD OF EQUALIZATION HEARINGS
9:00 a.m. —1:00 p.m. D Stone, Columbia River Counties Caucus Meeting
10:00 a.m. —12:00 p.m. C Carter at Grant Transit Authority (GTA) Yearly Board Workshop (Best
Western, Moses Lake)
1:00 p.m. — 2:30 p.m. C Carter, NC Diversion Workgroup (zoom)
6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority (GTA) —Board Meeting
Page 9 of 9
Grant County Commissioners Minutes AMENDED
Week March 141 2022
FRIDAY, MARCH 18, 2022
R Jones, Remote
MISCELLANEOUS ITEM
The Commissioners authorized the Deputy Clerk of the Board to stamp their signatures to a Declaration
of Emergency in the Irrigation Canal Failure that occurred early morning of March 18, 2022. Damage
occurred to the Frenchman Hills Vicinity and to irrigation infrastructure operated by the Quincy
Columbia Basin Irrigation District.
Signed this day of Aw 12022.
Attes- •
B 1rbar�a J. Vas ue C
C- f h
e,� o the Board
BOARD OF COUNTY COMMISSIONERS
G ant County, W shing n
Dann . Stone, Chair
ice-C�;ir
Cindy Cart"69, Member