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HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY BOARD OF COMMISSIONERS M EETI NG AG EN DA AMENDED (See mtg added 3/9/22) Week Of March 7 — March 13, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, MARCH 7, 2022 Event address for htt s: rantcowa.webex.com rantcowa onsta e h ?MTID=e7O48e3384Oe5c32c26ea06225 attendees: 7a71709 Event number: 2495 775 8867 Event password: BOCC-MAR07 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all lobal call-in numbers Access code: 2495 775 8867 8:30 a.m. — 9:00 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing 8:30 a.m. — 9:30 a.m. C Carter, w/ Bruce Reim 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims/ Incidents and Accidents — Shane Heston • Review of Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner Meetings/session/telephonic attendance • 2022 Commissioners Office Budget Review -Jerry • Solar/Wind Regulations Workshop • Webex 10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update 11:00 a.m. —11:30 a.m. S Fode, New Hope/Kids Hope Update 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 8 Grant County Commissioners Agenda Week March 7, 2022 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Wine Tourism promotion presentation'— March 23, 2022, 6:15pm via Zoom • Law and Justice Council BOCC Input (DS) • Coordinated Entry Meeting (RJ) • Potato Hill Road Speed Limit (RJ) • New Travel Form (EW) • JL Comp Plan Application • Annual contributions to senior centers TUESDAY, MARCH 8, 2022 Event address for httr)s://grantcowa.webex.com/grantcowaLonstage/ Ph ?MTID=ebdad5878bc32ea7c579ba569d attendees: 103cc94 Event number: 2482 648 4756 Event password: BOCC-MAR08 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2482 648 4756 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. —10:30 a.m. K Eslinger, Human Resources Update 10:30 a.m. —11:30 a.m. T Gaines, Central Service Update 12:00 p.m. —1:30 p.m. C Carter, "Evolving the Behavioral Health System series #4 (via Zoom) 1:00 p.m. — 2:00 p.m. Public Works Update 1.0 Solid Waste (15 min.) Discussion Items: 1.1 —Solid Waste 2022 Rate Study (Sam C) • Includes Phase 4 Construction 1.2 —Solid Waste Management Plan (Sam C) 1.3 —Pre and Post Closure Liabilities (Sam C) Page 3 of 8 Grant County Commissioners Agenda Week March 7, 2022 2.0 Public Works General Update (15 min.) 3.0 Public Works Engineerinq/Roads (15 min.) Discussion Items: 3.1—Susan Kovich Engineering Support Role (Sam C and Sam D) • Adams County and Adams County Engineer Support 3.2 —Stratford Road Culverts (Sam D) 4.0 Equipment Repair and Replacement (15 min.) 2:00 p.m. -3:00 p.m. Commissioner's Meeting I. Call to order 2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) 3. Approval of Agenda� 4. Correspondence (ie. Emails that have come in that need response, letters of support etc) 5. Commissioners Roundtable —Miscellaneous Discussion 6. Consent Agenda- (Items 1 through 38) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. 12 �' c AUDITOR'S OFFICE�oCI c p 1. Payment of vouchers certified by the auditing officer as required by RCW 2.24.080, and those expense reimbursement claims certified by the auditing officer as required by P1 RCW 42.24.090, as recorded on a listing and made available to the Board. 2. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given in RCW 29A.60 for Dedra Osborn, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the County; and for Alana DeGooyer, Sally Goodwin, Karrie Stockton and Sherri Housknecht to handle the ballots through the mail room process for a Special Election to be held on April 26, 2022. 3. Designation of County Commissioner Danny Stone to serve as the County Legislative Authority on the Canvassing Board for the Special Election to be held on April 26, 2022. COMMISSIONER'S OFFICE 4. Approval of Commissioners February 21, 2022 Minutes and AMENDED February 14, 2022 Minutes. 5. Invoices 6. Reimbursement # 11 Request # 3 from Opportunities Industrialization Center (OIC) on the Department of Commerce Eviction Rent Assistant Program (E -RAP) 2.0 Grant No. 21- 4619C-108 in the amount of #36,696.30. 7. Reimbursement request from HopeSource on the Department of Commerce Shelter Program Grant No. 21-4610C-104 in the amount of $32,116.00 for January 2022 expenses. Page 4 of 8 Grant County Commissioners Agenda Week March 7, 2022 8. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent Assistance Program (E -RAP) 2.0 grant No. 21-4619C-108 in the amount of $52,169.56 for January 2022 expenses. 9. Proclamations of appreciation for Aaron Murray, Josh Pitts, and Will Murray for their assistance when they came upon a serious auto accident on December 3, 2021. 10. Grant County Fair Advisory Committee denial application letter for Carol Hill. 11. Grant County Fair Advisory Committee denial application letter for Rachelle Haven. 12. Appointment letter for Alexandrea Hipolito to the Grant County Fair Advisory Committee for a 3 -year term beginning March 8, 2022 through March 7, 2025. 13. Appointment letter for Scarlet Wilson to the Grant County Fair Advisory Committee for a 3 -year term beginning March 8, 2022 through March 7, 2025. 14. Commercial Rental Agreement 2022-2024 with the Washington State Council Vietnam Veterans of America, Inc., for the leasing of building property located at 1525 E Wheeler Road, Moses Lake, Washington 98837. 15. Interlocal Agreement between Grant County, the Port of Moses Lake and the City of Moses Lake regarding the local government review of the Port of Moses Lake's Crab Creek Railroad Bridge Project. Term is upon signature till the project is complete. 16. Reimbursement request from Housing Authority on the Department of Commerce Eviction Rent Assistance Program (E -RAP 2.0) grant No. 21-4619C-108 in the amount of $1,141,774.90 for February 2022 expenses. CENTRAL SERVICES 17. Request to authorize a "Notice to Proceed" for the Architect of record, CRA and Associates to begin survey work on the new jail site. Approximate surveying costs will be 2 $60,000.00 funded from account No. 311.001.00.0000.594 36100. request in the amount of 608 110.00 from REET 1 to fund the 18. Budget extension eq $ , Bathroom Project (CSD2201fg) at the fairgrounds. This project was budgeted but the final bid came in higher than projected. 19. Request to authorize the posting of new position of additional groundskeeper at the fairgrounds. 20. Budget extension in the amount of $20,548.41 from REST 1 funds to fund the Barn Water Addition Project (CSD2202fg) at the fairgrounds. FACILITIES AND MAINTENANCE 21. Request to purchase office furniture for the Prosecuting Attorney's Office from Contract Design Associates in the amount of $6,394.94 to be paid from the Facilities and Maintenance Capital for Interior Improvements account BEET 1 Fund No. 126.168.00.9112.5941862 10. 22. Request to proceed with addition of 7 card readers for doors to the Law and Justice Building from Convergint in the amount of $24,793.94 to be paid for from the Facilities and Maintenance Capital for Court Improvements Fund No. 121.163.00.9112.594186200. Page 5of8 Grant County Commissioners Agenda Week March 7,, 2022 pnm|rmxnRKq 23.Interlocal Cooperation Agreement between the City of Moses Lake and Grant County Public Works Department regarding the 'maintenance ofValley Road and Patton Boulevard. Agreement term isMarch 8, 2022through December 3�2O27. 24. Request topurchase high pnessurefue|pumpfromPapeMachinerytorepair#3ll5 John Deere grader in the amount of $5,.712.50. This is a sole source purchase. 25. Request to purchase 1,000 72" brown carsonite delineators with stickers and barbs from Traffic Safety Supply. Total purchase amount is $25,354-76 and will be purchased through Washington State DES Contract #O5llS. 26. Request to award 2022 Broom Wafer quote to Ironclad Company in the amount of $21,937.50 not including sales tax. 27. Request to award 2022 Grader Bits & Cover Plates quote to Rebuilding and Hardfacing inthe amount of$13,O0OOOnot including sales tax. 28. Request to the County Road Department for the reimbursable work between Grant County and Adams County. Grant County to complete bridge repair on Booker Rd. no later than April 7,2D22for amaximum payment of$2O,OOOOO. 29. Recommendation toaward 2O22Asphalt Materials asfollows: 30. Out of state travel request for Dayana Ruiz to attend Civic Summit Behavioral Health conference inOrlando, Florida May 1-5, 2022. Cost oftravel �$2,.157.67. 31. Out of state travel request for Carrie Redding to attend ASAMErd Annual Conference in Hollywood,Florida March 31, 2022, through April �2022.Cost of travel �$3.,2��8. Item 1A H FE -1501 Item 1B Item 2A Item 2B $ per Ton, $ per Ton, F.O.B. $ perTon, F.O.B. Tons F.O.B. Terminal Terminal $ perTon, F.O.B. Terminal Terminal Central $57.00 $59.00 Manufacturing Inc. P.O. Box 939 Moses Lake,, WA $510.00 $510.00 Emulsions,, Inc. 4327 N. Thor Street Spokane, WA 30. Out of state travel request for Dayana Ruiz to attend Civic Summit Behavioral Health conference inOrlando, Florida May 1-5, 2022. Cost oftravel �$2,.157.67. 31. Out of state travel request for Carrie Redding to attend ASAMErd Annual Conference in Hollywood,Florida March 31, 2022, through April �2022.Cost of travel �$3.,2��8. Page 6 of 8 Grant County Commissioners Agenda Week March 71 2022 SHERIFF'S OFFICE 32. Request to surplus (2) Glock 22, 40 caliber duty pistols serial number VYX368, GC tag 104626, as well as serial number VSL744, GC tag 105203 to Old World Trading Company in the amount $800.00. SUPERIOR COURT 33. Budget extension request in the amount of $109,.041.00 to receive funds from Northwest HIDTA Prevention and Treatment Initiative to fund the Drug Court Program for the 2022 calendar year (001.103). TECHNOLOGY SERVICES 34. Purchase order No. 404 to Ednetics for NetAPP E2860 annual service renewal in the amount of $8,077.52. 35. Purchase order No. 403 to Ednetics for NeApp E2800 annual services renewal in the amount of $5,,,224.28. 36. Out of state travel request for Evan Little to attend Civic Plus Content training in Orlando, FL from May 2-5, 2022, in the amount of $1,943.88. Funding source is the GCTS Travel budget. TREASURER'S OFFICE 37. Request to transfer the first quarter 2022 Trial Court Improvement monies, per SSB 5454, from the Current Expense Fund to the Trial Court Improvement Fund in the amount of $16,875.00. 7. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon individually) 8. Adjournment 3:00 p.m. — 4:00 p.m. D Hooper, Development Services Recruitment Planning 4:00 p.m. — 5:00 p.m. D Stone, Emergency Food and Shelter Program (EPSP) Meeting 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting 7:00 p.m. -8:00 p.m. RJones, Warden City Council Meeting Page 7 of 8 Grant County Commissioners Agenda Week March 7, 2022 WEDNESDAY, MARCH 9, 2022 9:00 a.m.-9:30 a.m. CCarter, WRCIP Fiscal Committee Meeting 10:00 a.m.-11:00 a.m. LEOFF-1 Disability Board 11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call COVID —19/Recovery &Resiliency 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. —1:00 p.m. HEARINGS EXAMINER 1:00 p.m. — 2:00 p.m. "Special meeting" to discuss New Jail Logistics Event address for hft s:// rantcowa.webex.coml rantcowa/onsta el h ?MTID=e9dO52cac3ab7fl616f14 attendees: 3d3bc4b7fOfd Event number: 2480 679 2733 Event password: BOCC-MAR09 Video Address: 24806792733@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all lobal call-in numbers Access code: 2480 679 2733 6:00 p.m. — 7:30 p.m. D Stone, Grant County Health Board Meeting THURSDAY. MARCH 10. 2022 9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Meeting 1:30 p.m. — 3:00 p.m. C Carter, Area Aging/Council of Governments Meeting 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building, Fairgrounds) 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting Page 8 of 8 Grant County Commissioners Agenda Week March 7, 2022 FRIDAY, MARCH 11, 2022 D Stone, Out 12:00 p.m. — 2:00 p.m. R Jones, WSAC Legislative Steering Committee Session Meeting 5:00 p.m. — 6:00 p.m. C Carter, Komaki City Exchange GRAFT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of March 7 —March 131, 2022 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available (info below) MONDAY, March 7, 2022 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e7O48e3384Oe5c32c26ea06225 attendees: 7a71709 Event number: 2495 775 8867 Event password: BOCC-MAR07 Video Address: 1469742596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2495 775 8867 8:30 a.m. — 9:00 a.m. D Stone, Grant County COVID —19 Public Health and Healthcare Briefing 8:30 a.m. — 9:30 a.m. C Carter, W/ Bruce Reim 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Claims /Incidents and Accidents —Shane Heston • Review of Ordinance amending Ch 2.04 of the Grant County Code re: Commissioner Meetings/session/telephonic attendance • 2022 Commissioners Office Budget Review -Jerry • Solar/Wind Regulations Workshop • Webex 10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update 11:00 a.m. —11:30 a.m. S Fode, New Hope/Kids Hope Update 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.