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Home My WebLink AboutRequest for Proposal - FairgroundsThursday, 9/29/2021 To: Board of County Commissioners Re: Authorizaflon to 'implement 2022 rates k0i L9 - 202, NUMAM-am Grant County Fairgrounds, 3953 Airway Dr NE Moses Lake WA 0 337- 7.029 (509) 765-3581 Fax (509) 766-7940 www. &cfajnrotmds.con-1 graillcounbfair rotaidsgcco.grantwa.us Dated this F day . of ®r'% 2 ,.._. Board of County Commissioners Grant County., Washington Approve Disapproyp Abstain Dist #1 Dist# 1 Dist# 1. Dist #2 Dist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 101".-104 gold (-Dv' 10 We are already booking 2022 events and are requesting the following rate changes attached. Raise the admission rates for Fair Raise the rates for Inside and VIP Parking Raise the price for vendor parking inside the fence. Very few fairgrounds allow vendor parking inside the fences and the space is usually prime space. Raise the electrical and garbage fee for Fair vendors Allow Vendor trailer parking insidethe fences Raise the carnival presale rates whatever Davis shows requests Raise the hourly rental price on the Huck Fuller to cover cleaning costs Raise the rental rates on the Ag Building Raise the ECC Meeting room hourly rate Raise the Ardell and Harwood rates Raise the Centerfield rental rate Raise southfield rental rates Raise parking lot rates Raise the rodeo arena rental rates Raise canopy and movie screen rental rates Raise our security rates due to the minimum wage rate increases Raise the rate we charge to set up tables and chairs Raise the rental rates for CBBRC andWBRA Please authorize the above rate changes for 2022. We have not raised many of these since 2020 or even 2019. Usage is high and these rates will not severely impact any events planning to use the Fairgrounds. ThafWyQu for your consideration 'rely, I McKiernan, Director Grant County Fair and Fairground Rates Current Proposed Fair Rates 2021 Rates 2022 Rates 2022 Rate Notes rul, cy,-? � [b U Season Pass (Wednesday Saturday) (Tuesday is Free) General -min= Exhibitor Adults Exhibitor (18+) $10.00 1$5.00 $10.00 1$5.00 Youth Exhibitor (7 thru 17) Special Volunteer(Attested to by Supers/Office)(Min 4 hours Volunteering) $5.00 1$10.00 $5.00 1$10.00 Vendor(Additional) 1or6 Bedding Fees(Includes 'fax) Open (per Animal) Horse $9.00 $9.00 Beef $9.00 $9.00 Swine/Sheep/Goats $9.00 $9.00 Rabbit/Poultry 1$9.00 $9.00 4 H/FFA(per Animal) $200.00 $200.00 Horse $9.00 $9.00. Beef $9.00 $9.00 Swine/Sheep/Goats $9.00 $9.00 Rabbit/Poultry 1$9.00 $9.00 Camping Pre Registration (Returning Campers Only) Pavilion Campground(Water, Electric, Sewer) $175.00 $175.00 North Campground(Water &Electric) $145.00 $145.00 Limit to 27 feet East Campground(Water &Electric) $145.00 1$145.00 General Camping Pavilion Campground(Water, Electric, Sewer) $200.00 $200.00 North Campground(Water &Electric) $175.00 $175.00 Limit to 27 feet East Campground(Water &Electric) $175.00 $175.00 Tent(Designated Areas)(NO PASSES INCLUDED) 1$35.00 1$35.00 2 or 6 4H Friday vendor space - 1 day only Inside 4H Building (20 spaces) Includes (1) 8 foot table and 2 chairs 10 x 10 indoor booth 1$75.00 1$75.00 Food Concessionaires (# Entrance Passes Included TBD) Minimum Fee All Concessionaires (Due at Contracting) $500.00 $500.00 Commission Profit Food Vendor(% of Gross) 20.0% 20.0% Non -Profit Status Food Vendor(% of Gross) 15.0% 15.01/lo Electrical and Garbage Fee $60.00 $60.00 Ice Fee N/A N/A 1 We are not doing ice this year, contracted out 3 or 6 4or6 Miscellaneous Fees Stall rental per day Tack stall fee Stall Cleaning fee Dirt fee/Day (If other stalls are brought in) Temporary stall fee/Day Stall Fee overnight/camping with cleaning Shavings per bale Labor per hour no -equipment Labor per hour with equipment Reservation fee Damage Deposit Daily Venue Rental for Set Up time (daily) After Hours Set Up time (hourly) $20.00 $20.00 $10.00 $10.00 $12.00 $3.00 $12.00 $3.00 $8.00 $8.00 $32.00 $32.00 $6.25 $6.25 $75.00 $100.00 $75.00 $100.00 $300.00 $300.00 $750.00 $750.00 $175.00 $175.00 charged for all days except day of event $50.00 $50.00 per hour with two hour minimum 5 or 6 1! • 7 T I 7 1 _ 1nJ"A" L)peclai nates appFuveu Vy Boys and Girls Club Youth Interaction Educational Daycare N/A $500 Per Day Approved November 2020 For Events grossing $15k or more to the Fairgrounds Approved July 2019 Stall Rate $ 18.00 $ 18.00 Camping $ 30.00 $ 30.00 Plus 20% discount For Events grossing $25k or more to the Fairgrounds Approved Sept 2020 Stall Rate $ 16.00 $ 16.00 Temporary Stall Rate (Basically dirt rental) $ 3.00 $ 3.00 Camping $ 30.00 $ 30.00 Plus 20% discount Dry Camping rate $ 20.00 $ 20.00 One time charge, not per day County agency rate $ 100.00 $ 100.00 Approved October 2019 All other government agencies $ 250.00 $ 250.00 Approved October 2019 Youth Equestrian Events Approved December 2019 Harwood or Ardell Rental - Hourly $ 25.00 $ 25.00 Or $300/day Stall Fees - 4H and FFA $ 12.00 $ 12.00 Only cleaning fee Damage deposit and reservation fees waived CBBRC and LABRA Rates 14H or FFA Rate youth rate I Free I FreeApproved July 2020, applies to any open dates in any building � 6or6 Fair Rates Grant County Fair and Fal*rground Rates Current 2021 Rates 1 or 6 Bedding Fees(Includes Tax) Horse $9.00 Beef $9.0.<o . 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YY .F", }-h -�",... .s, •,:+,3 -� +s' .z,-<:i�V an(.....+7 �.a1. .. ir.:ixsiiY.i. :u�. -�. r i?. +-i �1 }_�.,3... .T >r srS•O r-_cT- -Y i '. A - ar.�..<,.... ,Yxa+eM. w> •ra, rlWTe.lr` ,.L f -t :.?1. :• >?yy... tViYS,i!:„ r ->._-fJ• %Y:taoa. . . 31 � Camping Pre -Registration (Rei`rrrnina Canipers Only) Pavilion Campground(Water, Electric, SeNver) $175,0 North Campground(Water & Electric) $145.00 . Limit to 27 feet East Campground(Water &.Electric) 1$145.0-0- $1.45.00General nj GeneralCamping Pavilion Campground(Water, Electric, Sewer) $200.00'2, North Campground(Water & Electric) $1.75.00 $,1 5. = ... Limit to 27 feet East Campground(Water &.Electric) $175.00 Tent( Designated Areas)(NO PASSES INCLUDED) 1$335.00 $35,00 2or6 Food Concessionaires (# Entrance Passes Included TBD) Minimum Fee All Concessionaires (Due at Contracting) $500.00 Commission Profit Food Vendore o of Gross) 0.0% 20. 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H" � M. �. .,.. ..., • :y, + . •. ^l: ' n ,L -� t ' :A , .. . .: r �.. � T.' . _ .%�. .t. t. .. . y !" :.Tia fA. �„ .. +... •2 � l . u a. %fir, . ��' �,= . +i .i F �.3 � .� �''e �EWW- �,Per hour'Sheriff with car 5 or 6 X M IM -1- W Boys and Girls Club Youth Interaction Educational Daycare N/A $500 Per Day Approved November 2020 For Events grossing $15k or more to the Fairgrounds I Approved July 2019 Stall Rate $ 18.00 $ 18.00 Camping $ 30.00 $ 30.00 Plus 20% discount For Events grossing $25k or more to the Fairgrounds Approved Sept 2020 Stall Rate $ 16.00 $ 16.00 Temporary Stall Rate (Basically dirt rental) $ 3.00 $ .3.00 Camping 30.00 $ 30.00 Plus 20% discount Dry Camping rate 20.00 $ 20.00 One time charge, not per day County agency rate $ 100.00 $ 100.00 Approved October 2019 All other government agencies $ 250.00 $ 250.00 Approved October 2019 Youth Equestrian Events Approved December 2019 Harwood or Ardell Rental - Hourly $ 25.00 $ 25.00 Or $300/day Stall Fees - 4H and FFA $ 12.00 $ 12.00 Only cleaning fee Damage deposit and reservation fees waived CBBRC and SRA Rates 14H or FFA Rate youth rate Free J_Free I.Approved July 2020, applies to any open dates in any building I 6 or 6