HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of October 25 —October 31, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 1St Floor, Room 101
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, OCTOBER 25, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
Commissioner Carter attended via Webex.
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —10:45 a.m. Commissioner's Roundtable — Miscellaneous Discussion
• BOCC Web page discussion
• Final Draft of the Redistricting/Precinct changes News Release
• Sheriff's Office Vehicle Upfitting
10:45 a.m. —10:55 a.m.
11:00 a.m. —11:30 a.m.
12:00 p.m. —1:00 p.m.
2:00 p.m. — 2:30 p.m.
2:30 p.m. — 3:00 p.m.
Citizen Public Comment Period
Budget and Finance Update
WSAC Virtual Assembly
B Hill, Public Defense Update
T Gaines, Central Services Update
• Technology Services: Budget awareness
• Interfund Communications: Future Operations
• Facilities and Maintenance: Wheeler Road Discussion
• Fairgrounds: Budget Awareness
• Central Services: General Updates
3:00 p.m. — 3:30 p.m. R Jones, w/ K Elefson, Misc. Discussion
3:30 p.m. — 4:00 p.m. D Stone, w/ K Elefson, Misc. Discussion
5:00 p.m. — 6:00 p.m. C Carter, Royal City Community Coalition Meeting (Zoom)
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Grant County Commissioners Minutes
Week of October 25, 2021
TUESDAY, OCTOBER 26, 2021
The session was continued at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at
8:35 a.m. to go until 8:40 a.m. regarding personnel disciplinary matters. In attendance were
Commissioners Carter, Stone and Jones, Kevin McCrae, Civil Deputy Prosecuting Attorney, and
Barbara Vasquez, Clerk of the Board. Commissioner Carter closed the session at 8:40 a.m.
9:00 a.m. —10:30 a.m. Kirk Eslinger, Human Resources Update
b. Federal Vaccine Mandate
c. Board Instruction re COVID
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Grant County Commissioners Minutes
Week of October 25, 2021
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:00 a.m. to go until 9:30 a.m. regarding job applicant/evaluation. In attendance were
Commissioners Carter, Stone and Jones, Barbara Vasquez, Clerk of the Board and Kirk Eslinger,
Human Resources Director. The session was then continued to 10:00 a.m. The session was then
continued to 10:10 a.m. Commissioner Carter closed the session at 10:10 a.m.
Personnel Action Request (PAR) for the salary, wage and/or position change for Willow Conley
and Maureen Henning, Development Services. (Approved)
10:30 a.m. —11:00 a.m. K Allen, Clerks Office Update
11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts:
o Offender/Diversion:
o Truancy:
o Dependency:
• Martin Hall
• Administration
12:00 p.m. —1:00 p.m. Grant PUD /County Commissioner— Virtual Lunch Meeting
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update
1.0 Solid Waste (15 min.)
1.1 — Parametrix amendment Twenty -Five for 2022 New landfill Operations (Sam C)
1.2 — D & L Foundry Operations Impacts and Sanctions (Sam C)
1.3 - 2022 Solid Waste Rate Study and rate implementation (Sam C)
2.0 Public Works General Update (15 min.)
2.1— McAtee Pit Meeting Update (Sam C)
2.2 —Quincy Sandlot Parcels (Sam C)
2.3 —Permits and Permit Fee Collections (Sam C)
2.4 — Gloyd Seeps Parcel (Sam D)
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Week of October 25, 2021
2.5 —Facilities Maintenance Position (Sam D)
2.6 —WAN Exemptions (Sam D)
3.0 Public Works Engineering/Roads (15 min.)
3.12- Major Projects Update (Keith)
3.12 -Accident Update (Keith)
• Road M SE —Road 5 SE Bridge Damage (Bridge 229)
3.13 -Road Division Updates (Keith)
3.2 — B -SE Road Discussion (Keith)
3.0 Public Works Engineering/Roads (15 min.) Cont'd
3.3 —Return to 5/8 Work Week (Keith)
3.4 — K -SW Road Discussion (Keith)
4.0 Equipment Repair and Replacement (15 min.)
4.1—Dozer Rental Discussion (Sam D)
4.2 —Discussion for the Upfitting Costs and Budgeting (Sam C)
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 25)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 6, 8 through 14, and 16 through 25 on the agenda as presented. Items 7 and 15 were held for
further review. The motion passed unanimously.
ASSESSOR'S OFFICE
1. Petition for Property Tax Refund (RCW 84) in the amount of $297.71 (plus interest) for Joe
Hatch and Camilla Hatch for a claim for refund as a result of a manifest error. This form is
being signed by the Commissioners due to a conflict of interest. (Approved)
AUDITOR'S OFFICE
2. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and
those.expense reimbursement claims certified by the auditing officer as required by RCW
42.24.090, as recorded on a listing and made available to the Board. (Approved in the
amounts of $845,,402.36 and 680273.31)
CENTRAL SERVICES
3. Request for out of state travel for Ken White and Lori Halliday to attend the League Footing
Academy from January 16-22,,2022 in Austin, TX. (Approved)
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Week of October 25, 2021
CLFRKS 01PPIrF
4. Request for budget extension in the amount of $25.,000.00 (Fund #192 AOC/Blake Decision)
per the Administrative Office of the Courts (AOC) State v. Blake Decision Interagency
Reimbursement Agreement IAA22169. The funds will come from current expense and be
reimbursed per the agreement. (Approved, the public hearing was set for November 23,
2021 at 3:40 p.m.)
COMMISSIONERS OFFICE
5. Commissioners Office and Public Defense Vouchers for approval. (Approved)
6. Letter of support for Three Rivers Behavioral Health Recovery Center and their application for
funding to provide treatment assessment, medical withdrawal management (detox) and
other services in the Tri -Cities. (Approved)
7. DRAFT -Resolution of support for grant county employees seeking protection from medical
intrusion and employment termination based on vaccination status. (Hold until 11/2/21
Consent)
FACILITIES AND MAINTENANCE
8. Recommendation to award the bid for the carpet replacement project (FM2114) at the
District Court Facility on Wheeler Road to Cost Less Carpet of Moses Lake in the amount of
$29,370.07. This will be paid from REET 2 (132.178). If approved, a contract with Cost Less
Carpet will be signed. (Approved)
NFW H®PF
9. Client Service Contract #2112-31239 with Department of Social and Health Services (DSHS)
for American Rescue Plan FVPSA Funds for Domestic Violence Services. Term is 10/1/2021
through 9/30/2023. Maximum contract amount is $70,000.00. (Approved)
NOXIOUS WEED CONTROL BOARD
10. Budget transfer request in the amount of $4,500.00 from Enforcement Weed Spraying (Fund#
664.001-123) to small tools > $550 (Fund# 664.000-564), to purchase a 10' x 20' storage shed.
(Approved)
P11R1 it WORKS
11. Request to rent (1) Case 2050 Dozer for the Grant Orchards pit site, from Central Machinery
Sales, Inc. in the amount of $10,,636.48 including sales tax. (Approved)
12. Request to purchase rock tines and mower blades from Braber Equipment LTD through
Extended Purchase Option of the 2021 Quote call. Items to be purchased total $18.,148.20 as
follows: (Approved)
• 1200 Rock Rake teeth at $10.40 per unit for a total of $12,480.00.
0 188 Diamond Mower Bits at $17.10 per unit for a total of $3,214.80.00
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Grant County Commissioners Minutes
Week of October 25, 2021
• 188 Nuts at $3.09 per unit for a total of $580.92
• 188 Bolts at $9.96 per unit for a total of $1,,872.48.
13. Request to purchase equipment on the 2022 Equipment Expense Program through State
Contracts. Items requested to purchase include: (Approved)
• One (1) 2022 John Deere 325G compact track loader with post drive, auger, forks, and
snow blade for Public Works Bridge Department from Pape Machinery for $94,801.01
including sales tax from Sourcewell contract #032119-JDC.
• One (1) 2022 John Deere 6110M tractor with Tiger WILDCAT mower attachment for
Public Works Road District #1 from RDO Agriculture Co. for $179,.872.63 including tax
from Sourcewell contract #3986
• Two (2) 2022 John Deere motor graders with wings for Road District #2 and District
#3 from Pape Machinery for $818,784.26 including tax from Sourcewell contract
#032119-JDC
14. United States of America Department of the Interior Bureau of Reclamation, Columbia Basin
Project, Moses Lake, Washington land purchase agreement/contract # 16-07-16-1-5621 for
parcel No. 170928002. Total purchase price is $46,,165.00. Real Estate Tax Affidavit to also
be signed. (Approved)
15. Purchase and Sale Agreement with the City of Quincy for the City to purchase county parcel
No's 040017000, 04018000, 040001900, and 040020000. Total purchase price is $84,.000.00.
(Hold until 11/9/2021 consent)
RENEW
16. Supported Living/Group Home Exhibit C, Revision No. 210402, on Washington State
Department of Social &Health Services (DSHS) Contract No. 1963-57191 with Grant
Integrated Services' Developmental Disabilities Department. (Approved)
17. Subcontractor agreement between Grant and Adams County Developmental Disabilities and
Moses Lake Community Health Center to provide Education and Information Services and
Parent to Parent Services. Term is 7/1/2021- 6/30/2022. Maximum agreement amount shall
not exceed $47,,277.00. (Approved)
18. Criminal Justice Treatment Act Plan for Grant County in the amount of $90,024.00 for term
10/1/2021— 9/30/2022, which provides substance abuse services. (Approved)
19. Request to purchase a paging solution phone system from Ednetics in the amount of
$22,,674.62. (Approved)
20. Reimbursement Request (A-19) for contract work performed by Renew (Formerly Grant
Integrated Services) in Aug -21 in the amount of $1,,707.38 on Washington State Health Care
Authority Contract No. K5536. A-19 was previously signed on 9/28/2021, line items had to be
readjusted and requesting new signature. (Approved)
21. Reimbursement Request (A-19) for contract work performed by Renew in Jul -21 in the
amount of $23,877.33 on Washington Health Care Authority Contract No. K3919. (Approved)
SHERIFF'S OFFICE
22. Request to purchase Gray Key Essentials package IOS and Android phone device analytic
software from Grayshift in the amount of $10,070.00. This will be paid for out of the INET
criminal investigative fund 119-000-000. (Approved)
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Week of October 25, 2021
23. Requesting permission to use the previously approved capital purchase monies, once
earmarked for Emergency Lights $37,448.04, 2021 Sheriff Budget 001.114, for a
broader purpose (new vehicle builds), to include emergency lights. (Approved)
TECHNOLOGY SERVICES
24. Purchase Order No. 385 in amount of $65,,482.28 to Aumentum Technologies for
maintenance fees of Terra Scan software used by the Assessor's and Treasurer's Offices.
(Approved)
TREASURER'S OFFICE
25. Request to transfer second quarter 2021 Trial Court Improvement monies from the Law and
Justice Fund per SSB 5454. The amount is $16,852.00. (Approved)
3:00 p.m. -3: 05 p.m. Open Record Public Hearing, Central Services Budget Extension
The Commissioners held an Open Record Public Hearing to consider the following budget
extension request from the Central Services Department in the amount of $281,300.00 for the
MUSCO .lighting project (126.168). The previous extension request was approved by the Board
in 2020 but the funds were put into the General Fund and not carried into the Central Services
2021 budget.
Tom Gaines, Central Services Director discussed the request.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to approve the budget extension as
presented. The motion passed unanimously. (Resolution No. 21 -111 -CC)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their October
22, 2021 payroll.
WEDNESDAY, OCTOBER 27, 2021
10:00 a.m. —12:00 p.m. Commissioners at Samaritan Healthcare Facility Tour and
#BuildingCommunity Project Update (Samaritan Hospital, Moses Lake)
1:30 p.m. — 5:00 p.m. VOTER CHALLENGE HEARINGS
3:30 p.m. — 5:00 p.m. D Stone, Federal Issues and Relations Committee
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Week of October 25, 2021
THURSDAY, OCTOBER 28, 2021
10:00 a.m. —11:00 a.m.
11:30 a.m. — 1:00 p.m.
1:00 p.m.- 2:00 p.m.
2:00 p.m.- 3:30 p.m.
6:00 p.m.- 8:00 p.m.
7:00 p.m. — 8:00 p.m.
MISCELLANEOUS ITEM
R Jones at Fairgrounds- Discussion on Tourism Marketing Methods
SHERIFF'S OFFICE- LT DEAN HALLATT RETIREMENT CELEBRATION
(Emergency Operations Center)
R Jones at Basic American Foods Tour (Moses Lake)
C Carter, NC Region Diversion Workgroup
Facility Planning Group Session 2 -Fairgrounds
R Jones, Moses Lake School District Board Meeting (Zoom)
Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense
reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a
listing and made available to the Board. (Approved in the amount of $4,000.00)
FRIDAY,, OCTOBER 29, 2021
11:00 a.m. —1:00 p.m. D Stone at Eastern Washington Council of Governments Meeting
(Davenport)
3:00 p.m. — 3:30 p.m. C Carter and R Jones, Swearing in Judge Gigliotti- Superior Court
3:45 p.m. — 4:15 p.m. R Jones w/ T Lawrence —Development Services Introduction
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Grant County Commissioners Minutes
Week of October 25,, 2021
Signed this. day of ��(li. IF 2022.
est:
arbaitlaJ. Vasquez
ler of the Board
BOARD OF COUNTY COMMISSIONERS
Grant Countv, Washington