HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of November 1-7, 2021
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, NOVEMBER 1, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
Commissioner Stone attended via WebEx.
8:00 a.m. — 8:30 a.m. C Carter w/ S Castro, Public Works — Misc Discussion
8:30 a.m. - 9:30 a.m. Grant County COVID —19 Healthcare and Public Health Briefing (Zoom)
9:00 a.m. — 9:30 a.m. C Carter, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update (Canceled)
10:00 a.m. —10:55 a.m. Commissioners Roundtable — Miscellaneous
• Columbia Basin Development League membership renewal
• BOCC Web Page Discussion
• Veterans Service Officer Position
• Out of State Travel - IAFE
10:45 a.m. —10:55 a.m. Citizen Public Comment Period
11:00 a.m. —11:30 a.m. S Fode, New Hope /Kids Hope Update
• Shelter Update
• Harvest of Hope Preliminary Report
• HB1277 Discussion ($100 Recording Fee Surcharge)
• Forensic Interview Training and Stipend for Staff
• San Diego Conference on Child Maltreatment -Jan 22-28
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
12:00 p.m. —1:00 p.m. D Stone at Electric City American Legion Post Lunch (Electric City)
1:00 p.m. —1:30 p.m. T Gaines, Central Services Update
• Technology Services: NSTR
• Interfund Communications: Ongoing training
• Facilities and Maintenance: Budget and building discussion
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Grant County Commissioners Minutes
Week November 1, 2021
• Fairgrounds: Project description and cost
• Central Services: General Updates
Pursuant to RCW 42.30.110(1)(c) Commissioner Carter called an Executive Session to order at
1:25 p.m. to go until 1:30 p.m. regarding real estate sale. In attendance were Commissioners
Carter, Stone (Webex) and Jones, Tom Gaines, Central Services Director, and Kevin Schmidt,
Facilities Manager. Commissioner Carter closed the session at 1:30 p.m.
1:30 p.m. — 2:00 p.m. R Jones w/ K Eslinger, HR Discussion (HR Department)
2:00 p.m. — 2:30 p.m. M McKnight, Assessor Software Meeting
2:30 p.m. — 3:30 p.m. B Vasquez, Leadership Guidance Process
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
2:33 p.m. to go until 3:00 p.m. regarding job applicant/evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director, and Barbara
Vasquez, Clerk of the Board. The session was then continued to 3:20 p.m. Commissioner Carter
closed the session at 3:20 p.m.
3:30 p.m. —4:00 p.m. R Jones w/ M Prentice, General Accounting Discussion
4:00 p.m. —4:30 p.m. R Jones w/ S Castro, Public Works Misc Discussion
4:30 ,p.m.- 5:00 p.m. R Jones w/ L Ohl, Public Works Misc Discussion
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Greg Babak (Babak Short Plat) File # P 21-0179
(preliminary P 21-0117); and the James Vidrine (Vidrine Short Plat) File # P 21-0274 (preliminary P 21-
0105) Final Plat Submission and Reviews.
TUESDAY, NOVEMBER 2, 2021
The session was continued to 9:00 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. D Stone w/ S Castro, Public Works Misc Discussion
9:00a.m.-10:00 a.m. K Eslinger, Human Resources Update
Calendar Items
11/03/21— Work in Ellensburg
11/08/21-11/12/21— Vacation
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Grant County Commissioners Minutes
Week November 1, 2021
Discussion tems--......
01 COVID Situation Update
a. Federal Mandate
02 HR and Benefits Budget Meetings
a. Department
b. COLA & Steps
c. Benefits Contribution
d. Plan Changes
Authorization Requests...
',
03 PAR —Kristine Cruz
04 Development Services Structure
05 PMA — Permit Technician
06 PMA —Senior Permit Technician
a. Clear Risk Review
b. Harold Williams
c. Staffing Structure
Labor Relations =Association (ASC)
13 Negotiations: 2021 Contract (Public Works)
PERC: Unit Representation (AFSCME)
PERC: Mediation (Courthouse)
14 PERC: Mediation (District Court)
PERC: Mediation (Solid Waste)
PERC: Mediation (Youth Services)
15 Other: Public Works Admin Positions
Labor Relations -Deputy Sheriff (DS)
16 Negotiations: 2022 Contract
17 PERC: Arbitration
Labor Relations.- Corrections (COR)
18 Negotiations: 2022 Contract
Labor Relations - Sheriff Support (SS)
19 Negotiations: 2022 Contract
Labor Relations- GrIS Teamsters (GT)
20 PERC: Unit Representation (Association)
Executive Session
Start: 9:03 Length: 18 End: 9:21 AM
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Grant County Commissioners Minutes
Week November 1, 2021
Start: 921 Length: 18 End: 9:39AM
Start: 9:39 Length: 23 End: 10:02
Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at
9:03 a.m. to go until 9:21 a.m. regarding negotiations. In attendance were Commissioners
Carter, Stone and Jones (Webex)., Kirk Eslinger and Decorah Anderson, Human Resources, and
Sam Castro, Public Works Director. The session was then continued to 9:39 a.m. Then continued
again till 10:02 a.m. Commissioner Carter closed the session at 10:02 a.m.
Personnel Action Request (PAR) for the salary, wage and/or position change for Kristine Cruz,
District Court. (Approved)
10:00 a.m. —10:30 a.m. G Dano, Prosecuting Attorney's Office Update
10:30 a.m. —11:00 a.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
10:30 a.m. to go until 10:55 a.m. regarding job applicant/evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Damien Hooper, Development Services Director.
The session was then continued to 11:00 a.m. Commissioner Carter closed the session at 11:00
a.m.
11:00 a.m. —12:00 p.m. D Hooper, Development Services Update
• Workload Report; Shoreline Master Plan Update; Plans Examiner 1 position recruitment.
1:00 p.m. — 2:30 p.m. S Castro, Public Works Update
1.0 Solid Waste (15 min. )
1.1 —Phase One Report New Landfill (Sam C)
1.2 —Old Landfill Tonnage Closed in 2008 (Sam C)
1.3 —New Landfill Tonnage since 2005 (Sam C)
1.4 —Household Hazardous Waste Collection (Sam C)
2.0 Public Works General Update (15 min.)
2.1—Customer Service Requests Process (Sam C)
• Call 509-754-6092 public works admin
• Publicworks@Grantcounty.wa.gov
2.2 —Employee Evaluations (Sam C)
2.3 - Covid 19 Report (Sam C)
2.4—Meltdown Inhibited (Sam D)
3.0 Public Works Engineering/Roads (15 min.)
3.11- Major Projects Update (Keith)
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Week November 1, 2021
3.12 -Accident Update (Keith E)
3.13 -Road Division Updates (Keith E)
3.2 —Six Year Transportation Improvement Program (TIP) upcoming hearing (Keith E)
3.3 —Award Recommendation for CRP 21-01 U -SE Overlay (Keith E)
3.4—Award Recommendation for CRP 21-07 Dodson Road Overlay (Keith E)
3.5 —Sign Shop Retro Reflectivity Night Work (Keith E.)
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
1:00 p.m. to go until 1:30 p.m. regarding job applicant/evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director, Sam Castro
and Keith Elefson, Public Works. The session was then continued to 1:40 p.m. Commissioner
Carter closed the session at 1:40 p.m.
2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 16)
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve items 1
through 16 on the agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$460,739.03 and $408.00)
2. Budget extension request in the amount of $3.,000.,000.00 for the ERP Reserve Fund, #312 for
the purchase of the County's new ERP system. Previously approved budget extension and
transfers from Current Expense (fund 001) in the amount of $2,000,000.00 were already made
for this project. If additional $3,.000,.000.00 request is approved, the estimated 5- year cost of
the ERP system will be fully covered. (Approved, the public hearing was set for November 23,
2021 at 3:40 p.m.)
COMMISSIONERS OFFICE
3. Interagency Agreement with Washington State Department of Commerce Community Services
and Housing Division, Housing Assistance Unit, Eviction Rent Assistance Program 2.0 (ERAP 2.0)
Contract No. 21-4619C-108 in the amount of $10.,814.,495.00. Term is 10/1/2021 through
6/30/2023. (Approved)
4. Letter of appointment for Kevin Goetz to the Grant County Current Use Advisory Committee for
a one-year term beginning January 1/1/2022 through 12/31/2022. (Approved)
5. Letter of support for People For People's Buses and Bus Facilities grant for funding request from
the Washington State Department of Transportation (WSDOT) to the Federal Transit
Administration. This is for three, 5- passenger, ADA accessible vans equipped with manual lifts.
(Approved)
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Week November 1, 2021
6. Reimbursement #17, request #11 from the City of Moses Lake on the Emergency Solutions
Grant from the Washington State Department of Commerce Grant No. 20-4613C-100, in the
amount of $71,,078.09. (Approved)
7. Reimbursement #16, request #5 from HopeSource on the Treasury Rent Assistance Program
(T -RAP) Grant from the Washington State Department of Commerce Grant No. 21-4616C-108, in
the amount of $26,496.45. (Approved)
8. Reimbursement #15, request #5 from Opportunities Industrialization Center (OIC) on the
Treasury Rent Assistance Program (T -RAP) Grant from the Washington State Department of
Commerce Grant No. 21-4616C-108, in the amount of $55,603.83. (Approved)
9. Resolution No. 21 -112 -CC of support for grant county employees seeking protection from
medical intrusion and employment termination based on vaccine status. (Approved)
10. Letter of appointment for Stephen Phipps to the Grant County Current Use Advisory Committee
for aone-year term beginning 1/1/22 through 12/31/2022. (Approved)
11. Washington State Department of Commerce Eviction Rent Assistance Program 2.0, subrecipient
agreement with the Housing Authority of Grant County. Contract No. 21-4619C-108 in the
amount of $8,.976,,030.00 with a term of 10/1/2021 through 6/30/2023. (Approved)
12. Commissioner's June 28, 2021 Minutes for approval. (Approved)
NEW HOPE
13. Request for out of state travel for Elisa Adolphsen, Trisha Glenn, Sara MacDonald, and Suzi Fode
to attend a conference on Child and Family Maltreatment from January 22-28, 2022 in San
Diego, CA. Training costs will be covered by grants and scholarships with New Hope or Kids
Hope. (Approved)
PUBLIC WORKS
14. Award recommendation for U -SE Overlay Project to Central Washington Asphalt for the contract
amount of $1,945.,000.00 (Approved)
15. Award recommendation for Dodson Road Overlay Project to Central Washington Asphalt for the
contract amount $699,999.00. (Approved)
RENEW
16. Reimbursement request (A-19) for the contract work performed by renew' s Substance Use
Disorder Department in Sep -21 in the amount of $228.75 for Department of Corrections DOSA
screening. (Approved)
WEDNESDAY, NOVEMBER 3, 2021
D Stone, Out (will participate in meetings via virtual means if able)
D Stone, Shrubsteppe Long -Term Strategy Advisory Meetings (Zoom)
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Grant County Commissioners Minutes
Week November 1, 2021
9:00 a.m. —10:00 a.m. R Jones at Grant County Conservation District ARP Funding Discussion
(Grand Coulee Room)
11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call on COVID-19 and recovery -
resiliency (Zoom)
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
3:00 p.m. —4:00 p.m. R Jones at Project Riser Update Grant County (Grant County Economic
Development Council, Moses Lake)
THURSDAY, NOVEMBER 4, 2021
D Stone, Out
7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting (Zoom)
(Canceled)
9:00 a.m. —11:00 a.m. D Stone, CBDL Fall Annual Meeting
10:00 a.m. —12:00 p.m. C Carter, Domestic Violence and Sexual Assault Consortium Meeting
(Did not attend)
10:00 a.m. —12:00 p.m. R Jones, Lodging Tax Advisory Committee (LTAC) Grant Application
Presentations
4:00 p.m. -5:00 p.m. RJones, Out
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Grant County Commissioners Minutes
Week November 1, 2021
FRIDAY, NOVEMBER 5, 2021
D Stone, Out
3:30 p.m. — 5:00 p.m. D Stone, WSAC Federal Issues and Relations Committee
Signed this day of ,2022.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
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