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Home My WebLink AboutGrant Related - BOCCNovember 2, 2021 I&-- Authority of Grant County Housing Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. *Moses Lake, WA 98837-3308 Phone: (509) 762-5541 e Fax: (509) 762-2202 Toll Free: (800) 747-9202 *TTY: (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim for draw #1 for October,. 2021, for the Eviction Rent Assistance Program 2.0 (ERAP 2.0). 1 certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-4619C-108, in the amount of $129,538,30 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP grant. Sincerely, 0, Christopher A. Sutherland Financial Director Dated this day of LIDY 20 Board of County Commissioners Grant County, Washington Approve Disapprove Abstain Dist #1Dist # I Dist# I 1,7 Dist #1 Dist # 2 Dist # 2 Dist #3ig- Dist # 3 Dist # 3 C-,, R A R' NOV - 3 2021 1 irr The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis ofrace, color, nationalorigin, relVon, sex, physical or mental disability, or familial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will be given reasonable accommodations, EQUAL HOUSING upon request, so that they may fully access and utilize the housingprograms and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Grant County/GCHA Contract # 4619C4 08 (ERAP 2.0) Submitted to GC by: HAGC Date: Request for Reimbursement No. #1 In Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions. to ask before submitting a payment request Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? _X Approved by the federal awarding agency, if required? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-122? _X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) T_X Based on actual costs, not budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _x Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated aspart of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X Correctly charged to the proper account code and grant period? H:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANT\ERAP 2.01ERAP 2.0 Subrecipient Checkfist.docx Page I General Ledger Detail Report Summary Report for Period 10 Ending 1013112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT01- Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 229.03 0.00 0.00 0.00 229-03 408200-8-01 MGMT FICA - ERAP 17.10 0.00 0.00 0.00 17.10 408201-8-01 MGMT SUTA - ERAP 2,59 0.00 0.00 0.00 2.59 408202-8-01 MGMT L&I - ERAP 0.81 0.00 0.00 0.00 0.81 408204-8-01 MGMT RETIREMENT - ERAP 62.04 0.00 0.00 0.00 62-04 411000-8-01 ADMIN SALARIES - ERAP 2,619.70 0.00 0.00 0.00 21619.70 4171008-01 AUDIT Grant County- ERAP 12,500.00 0.00 0.00 0.00 12,500.00 418200-8-01 ADMIN FICA - ERAP 194.95 0.00 0.00 0.00 194.95 418201-8-01 ADMIN SUTA - ERAP 29.68 0.00 0.00 0.00 29.68 418202-8-01 ADMIN L&I - ERAP 15.96 0.00 0.00 0.00 15-96 418204-8-01 ADMIN RETIREMENT - ERAP 326,71 0.00 0.00 0.00 326.71 418205-8-01 ADMIN MED/DENTNIS/L - ERAP 647.18 0.00 0.00 0.00 647.18 419018-8-01 POSTAGE - ERAP 7.14- 0.00 0.00 0.00 7.14- 471501-8-01 HAP PAYMENTS -RENT - ERAP 283,601.46 130,669.93 11200.00 1291469.93 )�)4131071.39 PROJECT 01 - Total: 300,240.07 1301669.93 11200.00 129,469-93 4291710.00 Run Date: 11/212021 2:15:21 PIVI Page: I G/L Date: 10/31/2021 User Logon: CAS General Ledger Detail Report Summary Report for Period 10 Ending 10/3112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJ ECT 02 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 419018-8-02 POSTAGE - ERAP 33-66 68.37 0.00 68.37 102-03 PROJECT 02 - Total: 33.66 68.37 0.00 683j/ 102.03 Report Total: 300,273.73 130,738,30 11200.00 --129,538--.30 429,812.03 vr„�t� '3 " 7 12 9 6 9 v 9- 3 + 68a 37 + ID 2 Run Date: 11/2/2021 2:16:21 PM Page: 2 G/L Date: 10/31/2021 User Logon: CAS General Ledger Detail Report Detail Postings for Period 10 Ending 1013112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Period Date Journal Comments Beg Balance Debit Credit Net Change End Balance 471501-8-01 HAP PAYMENTS -RENT ERAP 283,601.46 10 10/5/2021 AP -003968 0.00 400.00 283,201.46 10 10/5/2021 AP -003968 0.00 400.00 282,801.46 10 10/5/2021 AP -003968 0.00 400,00 282,401.46 10 10/25/2021 AP -003983 700.00 0.00 283,101.46 10 10/25/2021. AP -003983 2,100.00 0.00 285,201.46 10 10/25/2021 AP -003983 406.00 0.00 285,606.46 10 10/25/2021 AP -003983 832.00 0.00 286,438.46 10 10/26/2021 AP -003984 51380.00 0.00 291,818.46 10 10/26/2021 AP -003984 6,170.00 0.00 297,988.46 10 10/26/2021 AP -003984 2,400.00 0.00 300,388.46 10 10/26/2021 AP -003984 11878.00 0.00 302,266.46 10 10/26/2021 AP -003984 4,971.35 0.00 307,237.81 10 10/26/2021 AP -003984 21412.00 0.00 309,649.81 10 10/26/2021 AP -003984 31315.00 0.00 312t964.81 10 10/26/2021 AP -003984 2,120.00 0.00 315,084.81 10 10/26/2021 AP -003984 3,100.00 0.00 318,184.81 10 10/26/2021 AP -003984 41500.00 0.00 322,684.81 10 10/26/2021 AP -003984 3,200.00 0.00 3250884.81 10 10/26/2021 AP -003984 2,376.00 0.00 328,260.81 10 10/26/2021 AP -003984 4,400.00 0.00 332,660.81 10 10/26/2021 AP -003984 553.00 0.00 333,213.81 10 10/26/2021 AP -003984 11146.00 0.00 334,369.81 10 10/26/2021 AP -003984 5,250.00 0.00 339,609.81 10 10/26/2021 AP -003984 9,750.00 0.00 349,359.81 10 10/26/2021 AP -003984 41700.00 0.00 354,059.81 10 10/27/2021 AP -003985 2,011.68 0.00 356,071.39 1 0 10/27/2021 AP -003985 31712.00 0.00 359,783.39 1 0 10/27/2021 AP -003985 4P550.00 0.00 36413�3.39 1 0 10/27/2021 AP -003985 31500.00 0.00 367,833.39 1 0 10128/2021 AP -003989 .31800.00 0.00 371,633.39 10 10/28/2021 AP -003989 13,654.00 0.00 385,287.39 10 10/28/2021 AP -003989 2,200.00 0.00 387,487.39 10 10/28/2021 AP -003989 51152.00 0.00 392,639.39 10 10/28/2021 AP -003989 31344.00 0.00 395,983,39 10 10/28/2021 AP -003989 3,520.00 0.00 399,503.39 10 10/28/2021 AP -003989 11968.00 0.00 401;471.39 10 10128/2021 AP -003989 6,500.00 0.00 407,971.39 10 10/28/2021 AP -003989 5,100.00 0.00 413,071.39 283,601.46 130,669.93 11200.00 129,469.93 413,071.39 Report Total: 283,601.46 130,669.93 1,200.00 129,469.93 4131071,39 Run Date: 11/2/2021 9:17:03AM . Page: 1 GIL Date: 1112/2021 User Logon: SAB Grantee: Grant County Report..October Household Payment Information ad of Household Is .. , fthancial assistance Assistance Povfded Ethnkity Percent Area Median 16-17 Income (AMI) EXAMPLE: 080120200945 : 1 VA 11 hlkl!tL11yL� 1.. 1 f 1�LS:17711V�leased rental unitUALUM 1 • . . 1 f 1 1 f. f ■ f • • Wt7'LWi7Lllllitl� ' f' f1' f 111 �• ' � 1•• 1 fl •• f • , 1 1 leased rental unit I eased rental unit 11 ;11 1 1 leased rehtal unit i .. 111 M f'. . : 1 HAMM lease4 rental unit L III uman -morn 1.. fl. WINES LIAM I L•Il4 f . . Lead Grantee Name: List Sub Grantee Names Below ITotal Report Week or Month/Year: OCTOBER 2021 I IHAGC I I Admin $0.00, ,x O eraton i s , , ,_ Rent t and U �1t t t .Assistance 129;469.93 B y and For Subcontracting-,. $0.00 Rent/Utilities Advance $0.00 ,. ,. .,. r. ... r. ,\.,.. .. ... .... .a. ,..r .a.. ,. -.s .. .: .,. ,.... .,. 1. < $0.00 Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $129,538.30 Lead Grantee Name: List Sub Grantee Names Below TOTAL OF REMAINING Report Week or Month/Year: OCTOBER 2021 IBUDGET Oct -21 Nov -21 Dec -21 Jan -22 Feb -22 Mar -22 Apr -22 May -22 Jun -22 DRAWS BALANCE Admin ; $398;514.00 Operations $559,650.00 Rent and Utility Assistance $9,315,606.00 By and For Subcontracting Rent/Utilities Advance B and For Advance =� $0.00 $68.37 $129,469.93 $0.00 $0.00 $0.00 totals $0.00 $0.00 $0.00 $0.00 $0.00 $10,273,770.00 $129,538.30 $0.00 $398,514.00 $68.37 $559,581.63 $129,469.93 $9,186,136.07 $129,538.30 $10,144,231.70 igwa Washington State Department of ® Commerce Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected Instructions: payment Forms and Household Information and Eligibility Form. on the ERAP 2.0 Grantee: Grant County Report period: October 15-31, 2021 Total No. of 259 Applications Household Payment Information y Total no. of months of Total Financial Household ID financial assistance Assistance Povided ` Head of Household is IS- 24 or Unaccompanied Youth 16-17 Gender Head of Household Information reelect from drop.tlown)' Race Ethnicity Y Rental Type PercentArea Median Income (A MI) EXAMPLE: 080120200945 12 100 No Man American Indian/Alaska Native/indigenous Non-Hispanic/Non- leased lot space/mooring fee Latina (o) x 30% or less 1080100721 18 5380 no Man White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP258091421 6 3315 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 31-50% SP284100521 4 2120 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 51-80% SP158062221 6 4971.35 no Man White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP300101821 4 2412 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP294101321 4 3100 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP305102021 4 2376 no Man White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP308102121 4 3200 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP287100621 4 2400 no Woman Client Doesn't Know Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP297101821 5 1878 no Woman Client Doesn't Know Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP302101821 6 4700 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 31-50% 1092100921 20 15000 no Woman White Non-Hispanic/Non-Latin (a)(o)leased rental unit 31-50% 1023100121 5 1699 no Woman White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30% or less 991092821 4 4400 no Man White Non-Hispanic/Non-Latina o)leased rental unit 30% or less 966092321 6 4500 no Woman White Non-Hispanic/Non-Latin(a)(o)(> leased rental unit 30% or less 1063100621 6 6170 no Man White Hispanic/Latin(a) o x) leased rental unit 30% or less 1104101121 4 2800 no Woman White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30% or less 1101101121 6 832 no Woman Client Doesn't Know Hispanic/Latin(a)(o)(x) leased rental unit 30% or less 1033100421 5 405 no Woman White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30% or less SP296101821 4 2011.58 no Woman Client Doesn't Know Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP288100721 4 3712 no Woman White Hispanic/Latin(a)(o)(x) leased rental unit 30% or less 1031100321 23 8050 no Man White Non-Hispanic/Non-Latina (o) leased rental unit 30% or less 1138101421 4 3344 no Man White Non-Hispanic/Non-Latin(a)(o)(> leased rental unit 31-50% 1087100821 6 5100 no Woman White Non-His anic/Non-Latin(a)(o)() leased rental unit 30% or less 1084100821 4 3800 no Woman White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30% or less 1083100821 6 5152 no Woman White Non-Hispanic/Non-Latina)(o)(leased rental unit 51-80% 957092221 10 6500 no Woman White Non-Hispanic/Non-Latina o)() leased rental unit 30% or less SP304102021 7 3520 no Woman Client Doesn't Know Hispanic/Latin(a)(o)(x) leased rental unit 30% or less SP282100521 4 1968 no Man White Hispanic/Latin(a) o (x) leased rental unit 31-50% 1066100621 16 15854 no Woman White Non-His anic/Non-Latin(a)(o)() leased rental unit 30% or less