HomeMy WebLinkAboutMinutes - BOCC (004)AMENDED AGENDA - 11/09/2021
GRANT COUNTY BOARD
MEETING AGENDA
Week of November 8-14, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 1St Floor, Room 101
Ephrata, WA 98823
(Meeting added for 3:00prn on 11/10/2021
Public meetings are in person with a WEBER Conference Call/Video option available.
(info below)
MONDAY, NOVEMBER 08, 2021
Event address for
https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=ec2cad2ee59d4ae8OcO8735bal9
attendees:
e3377e
Event number:
2491883 8648
Event password:
BOCC-NOV08
Video Address:
1466737966@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2491883 8648
8:30 a.m.-8:45 a.m. 2022 Grant County Preliminary Budget Adoption
8:45 a.m.-9:00 a.m. Coroner's Office Budget Meeting
9:00 a.m.-9:15 a.m. District Court Budget Meeting
9:15 a.m. — 9:25 a.m. Commissioner's Office, Public Records and Historical Preservation
Budget Meeting
9:30 a.m. — 9:50 a.m. Fairgrounds Budget Meeting
10:00 a.m. —10:20 a.m. Grant County Museum Budget Meeting
10:20 a.m. —10:35 a.m. Public Defense/Law Library Budget Meeting
10:35 a.m. —11:00 a.m. Bonds/Operational Transfer/Emergency Communications Budget
Hearing
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMMODATIONS PROVIDED UPON REQUEST.
Page 2 of 6
Grant County Commissioners Agenda
Week of November 8, 2021
11:00 a.m. —11:15 a.m. WSU Extension Budget Meeting
11:15 a.m. —11:35 a.m. Public Works Budget Meeting
11:35 a.m. —12:00 p.m. Auditor/NAVA/Elections/ERP Reserve Budget Meeting
12:30 p.m. —1:00 p.m. Fairgrounds/Central Services -Capital Expenditures Discussion
1:00 p.m. —1:15 p.m. New Hope Budget Meeting
1:15 p.m. — 2:15 p.m. GCSO/EMS/Drug/INET/Forfeiture/Criminal Justice/Jail Conc/Prop 1 Sales
Tax Budge Meeting
2:15 p.m. — 2:30 p.m. REET Rules/LTAC RCW Budget Meeting
2:30 p.m. — 2:50 p.m. Clerks Budget Meeting
3:00 p.m. —4:00 p.m. 2022 Budget Discussion
TUESDAY. NOVEMBER 09, 2021
Event address for
https•//grantcowa webex.corn/grantcowa/onstage/g.php?MTID=e2be7b3ef3680460cf855ead2d2
attendees:
1f583f
Event number:
2486 575 4784
Event password:
BOCC-NOV09
Video Address:
1466737966@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2486 575 4784
8:30 a.m. — 8:40 a.m. Superior Court Budget Meeting
8:40 a.m. — 8:50 a.m. Juvenile Court and Youth Services Budget Meeting
8:50 a.m. — 9:10 a.m. Misc. General Government/Grants Admin/Strategic Infrastructure
Program (SIP)/American Rescue Plan Act (ARPA) Budget Meeting
9:10 a.m. — 9:20 a.m. Development Services Budget Meeting
9:20 a.m.-9:40 a.m. Treasurer Budget Meeting
Page 3 of 6
Grant County Commissioners Agenda
Week of November 8, 2021
9:40 a.m. —10:00 a.m. Board of Equalization/Lodging Tax Advisory Committee/Disability
Board/Veterans Assistance Budget Meeting
10:15 a.m. —11:15 a.m. Central Services/Facilities and Maintenance/Technology
Services/Interfund Communications Budget Meeting
11:15 a.m. —11:30 a.m. Assessor's Office Budget Meeting
11:30 a.m. —11:40 a.m. Human Resources Budget Meeting
11:40 a.m. -12:00 p.m. Benefits/Compensation Budget Meeting
1:00 p.m. —1:20 p.m. RENEW (formerly Grant Integrated Services) Budget Meeting
1:20 p.m. —1:30 p.m. Noxious Weed Control Board Budget Meeting
1:30 p.m. —1:50 p.m. Prosecuting Attorney's Office/Crime Victim/Blake Decision Budget
Meeting
1:50 p.m. — 2:50 p.m. Capital Expenditures/Law and Justice/REET/New Jail Bond Budget
Meeting
3:00 p.m. — 3:15 p.m. Consent Agenda (1 through 25)
AUDITOR'S OFFICE
,.e 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
COMMISSIONERS OFFICE
2. Commissioners Office and Public Defense Vouchers for approval.
3. Reimbursement Request #1 from the Housing Authority of Grant County on the Washington
State Department of Commerce Eviction Rent Assistance Program 2.0 (E -RAP 2.0) Grant No. 21-
4619C-108, in the amount of $129,538.30.
---'4. Reimbursement Request # 4 from the Housing Authority of Grant County on the Washington
State Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, in the
amount of $43,067.52.
5. Reimbursement Request # 7 from the Housing Authority of Grant County on the Washington
State Department of Commerce Treasury Rent Assistance Program (T -RAP) No. 21-4616C-108, in
the amount of $411,669.39.
/6. Reimbursement Request # 7 from the Housing Authority of Grant County on the Washington
State Department of Commerce Emergency Services Grant Covid-19 (ESG-CV) No. 20-4613C-100,
in the amount of $2,456.37.
Page 4 of 6
Grant County Commissioners Agenda
Week of November 8, 2021
„s 7. Housing Assistance Unit, Community Services and Housing Division, Shelter Program Grant,
subrecipient agreement with the City of Moses Lake on Washington State Department of
Commerce Contract No. 21-461OC-104 in the amount of $185,,461.00. Term is August 1, 2021-
June 30, 2023.
8. Reimbursement #17, request #6 from Opportunities Industrialization Center (OIC) on the
Treasury Rent Assistance Program (T -RAP) Grant from the Washington State Department of
Commerce No. 21-4616C-108 in the amount of $1,,500.00.
Agreement amending Community Services and House Division, Housing Assistance Unit,
Emergency Solutions Grant (ESG), Subrecipient agreement with the City of Moses Lake (signed
November 16, 2020). This amendment to Contract No. 20-4613C-100 decreases subrecipient
budget by $185,,460.63 for a new total of $1,273,307.37.
..�-�10. Amendment Cto Washington State Department of Commerce, Community Services and
Housing Division, Housing Assistance Unit, Emergency Solutions Grant- COVID 19 Contract No.
20-4613C-100. This amendment adjusts spending amongst categories.
11. Reimbursement #19, request #6 from HopeSource on the Treasury Rent Assistance Program (T-
RAP) Grant No. 21-4616C-108, in the amount of $1,,500.00.
12. Washington State Department of Commerce Eviction Rent Assistance Program 2.0 (ERAP 2.0),
subrecipient agreement with the Opportunities Industrialization Center (OIC) on Contract No.
21-4619C-108 in the amount of $540,725.00 with a term of October 1, 2021, through June 30,
2023.
--13. Washington State Department of Commerce Eviction Rent Assistance), subrecipient agreement
with HopeSource for Program 2.0 (ERAP 2.0) Contract No. 21-4619C-108 in the amount of
$757,015.00 with a term of October 1, 2021, through June 30, 2023.
%-'14. City of George request to move completion date for their Strategic Infrastructure Program
Grant, Well No. 3 Generator Project, SIP No. 2019-04 to a new date of December 31, 2022.
�.,�5. A19 for the Administrative Office of the Courts for reimbursements relating to Interagency
Reimbursement Agreement IAA22169, State v Blake. The amount is $2,673.99 to reimburse the
Prosecuting Attorney's Office for expenses.
CENTRAL SERVICES
,.%16. Request to pay retainage for the Ag building project to Stan's Construction in the amount of
$4,,499.05 with the remaining funds from the MUSCO lighting project this year which is
$69.,383.08. This would leave a balance of $64,,884.03 that we will be asking Accounting to carry
over into 2022 to be applied to the next MUSCO lighting project.
FAIRGROUNDS
17. Request for out of state travel for Rebecca Martinez and Darci Homesley to attend the Fair Entry
Training on February 23-24, 2022, in Las Vegas, NV.
Pl1RLIC WORKS
18. Request to purchase 545 Tons of Meltdown Inhibited liquid road deicer in the amount of
$98,508.75,, excluding sales tax and fuel surcharges, from EnviroTech Inc. Purchases will be
made through Washington State Department of Enterprise Services Contract No. 02714.
Page 5 of 6
Grant County Commissioners Agenda
Week of November 8, 2021
19. Request to purchase equipment parts and repair for Public Works, Road District #2 Chevrolet
Silverado 1500, equipment #2211. Work will be performed by Bud Clary Chevrolet in Moses
Lake, WA. Estimated cost of parts and labor is $5,947.00.
R F IV F \A/
J20. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC), during August 2021, in the amount of $10,156.11 on Washington State
Health Care Authority Contract No. K3919.
21. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC)., during September 2021, in the amount of $8,321.39 on Washington
State Health Care Authority Contract No. K3919.
22. Reimbursement Request (A-19) for contract work performed by renew, Prevention and
Recovery Center (PARC), during September 2021, in the amount of $10,507.05 on Washington
State Health Care Authority Contract No. K5536.
23. Memorandum of Understanding between Coordinated Care of Washington, Inc. and Grant
Integrated Services (renew) for the purpose of formalizing the payment to Provider 2021
Behavioral Health Enhancement Fund dollars in the amount of $120,00.00.
24. Amendment #14 to Beacon Facility Agreement with Beacon Health Options, Inc. for crisis
services in our region. The amendment is effective July 1, 2021 to numerous parts of the
agreement.
TECHNOLOGY SERVICES
25. Purchase Order No. 386 in the amount of $201250.00 to Collective Data for the annual renewal
for Quartermaster SAAB Subscription used by Grant County Sheriff Office and Grant County
Technology Services.
3:15 p.m. — 4:00 p.m. 2022 Budget Discussion Meeting
WEDNESDAY, NOVEMBER 10, 2021
Event address for
https://grantcowa.webex.com/grantcowa/`onstage/g.php?MTID=el2Oe0039e4cddef62285797305
attendees:
a226cf
Event number:
2493 244 0362
Event password:
BOCC-NOV10
Video Address:
24932440362@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the
number below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2493 244 0362
Page 6 of 6
Grant County Commissioners Agenda
Week of November 8, 2021
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Board Meeting
10:00 a.m.-11:00 a.m. DStone, LEOFF — I Disability Board Meeting
11:00 a.m. —11:30 a.m. Open Record Public Hearing, Capital Facilities Plan Amendment and
Budget Extension for New Jail Property (continued from October 19,
2021)
Public hearing to consider an amendment to the Capital Facilities Plan Appendices and a
concurrent budget amendment/extension for the acquisition of certain real property. The
properties total approximately 86.90 acres and include APNs 16-0866-002, 16-0866-003, and 16-
0853-000. The subject properties are located just outside of Ephrata at the corner of Road 6.3
NW and SR 282 West. The total purchase price for all three properties is $785,000.00 plus
associated closing and filing fees (if any).
11:30 a.m. —1:00 p.m. HEARINGS EXAMINER
1:00 p.m. — 3:00 p.m. Roberts Rule of Order Training (Jurassic Parliament)
3:00 p.m. 4:00 p.m. Budget (Discussion Meeting (added 11/09/2021)
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD MEETING
6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting
THURSDAY, NOVEMBER 110 2021
Veteran's Day Holiday, Courthouse Closed
FRIDAY, NOVEMBER 12, 2021
9:00 a.m. —10:00 a.m. C Carter at Desert Aire Owners Association (DADA) Security/Safety
Committee Meeting (Wahluke High School Auditorium)