HomeMy WebLinkAboutRequest for Proposal - Public WorksAuthorization given to the Department of Public Works:
To Call for Request for Qualifications for Consulting Engineering Services
For Grant County Road, Bridge, and Public Works Projects.
Grant County, hereinafter known as the County, is seeking the services of a qualified Consulting
Civil Engineering Firm to provide engineering services for the Planning, Preliminary
Engineering, and Construction Engineering for various County bridge, road, and public works
projects as the need arises. The contract is anticipated to start April 4, 2022, and will cover a
period of three years with an option for renewal for two additional years. The County reserves
the right to amend this contract for additional time if it is in the best interest of the County.
Separate work orders will be developed for each County project. Grant County reserves the right
#r%lo. ii
to select a different Consulting Engineer for these County projects it it s n the best interest of
the public to do so as determined by the Board of Comrnissioners.
Authorization given: February 15, 2022
Yea Nay Abstain
E3 E3
El E3
E3 0
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
Danny E. one, Chair
Cindy
, Member
Approve & A ST:
40"
0 T'
A.
S7
Public Works Director Clerk of the BKOMd
a
REQUEST FOR QUALIFICATIONS
CONSULTING ENGINEERING SERVICES
FOR
GRANT COUNTY - ROAD, BRIDGE, AND PUBLIC WORKS PROJECTS
GRANT COUNTY PUBLIC WORKS
124 Enterprise St. SE
Ephrata, WA 98837
(509) 754-6082
February 7, 2022
TABLE OF CONTENTS
Page
Introduction
Section l: RFQ Submittal and Closing Date
Section 2: Inquiries
Section 3: General Work Statement and Delivery Schedule 2
Section 4: RFQ Contents
0
Section 5: Proposal Evaluation and Consultant Selection S
Section 6: General Information
on
Section 7: Selection Schedule 7
INTRODUCTION
Grant County, hereinafter known as the County, is seeking the services of a qualified
Consulting Civil Engineering Firm to provide engineering services for the Planning, Preliminary
Engineering, and Construction Engineering for various County bridge, road, and public works
projects as the need arises. The contract is anticipated to start April 4, 2022, and will cover aperiod
of three years with an option for renewal for two additional years. The County reserves theright to
amend this contract for additional time if it is in the best interest of the County.
Separate work orders will be developed for each County project. Grant County
reserves the right to select a different Consulting Engineer for these County projects if it is in
the best interest of the public to do so as determined by the Board of Commissioners.
Section 1: RFQ Submittal and Closing Date
Three (3) printed copies and one digital copy of the RFQ must be submitted not
later than 2:00 p.m. local time on March 14,2022. RFQs may not exceed 25
pages. Neither late nor faxed submittals will be acceptable. Firms submitting
RFQs not in compliance with Section 4 will be considered non-responsive. RFQs
must be addressed to the following:
Grant County
Attn: Sam Dart
124 Enterprise St. SE
Ephrata, WA 98125
(509) 754-6082
Section 2: Inquiries
2.1 Questions that arise prior to the RFQ deadline shall be addressed to the following:
Grant County
Atte: Sam Dart
124 Enterprise St. SE
Ephrata, WA 98125
(509) 754-6082
2.2 Consultants maybe directed to submit questions in writing to Sam Dart no later
than seven days prior to the submittal date. Substantive questions and answers
will be provided to all RFQ recipients.
1Page
Section 3: General Statement of work and Delivery Schedule
3.1 General Work Statement
The objective of this work is to assist Grant County Public Works with the design
and constructionof a variety of projects as the need arises. Projects may include, but
are not limited to,the following:
1. Road improvement projects
2. Local Improvement District projects
3. County Road Administration Board annual reports
4. Bridge projects
5. General public works projects.
3.2 Consultant's Responsibilities
The scope of work to be performed by the Consultant for various County projects
may include engineering services relating to the Planning, Preliminary Engineering,
and Construction Engineering of the projects. A detailed Scope of Work will be
provided for specific projects. Services to be provided may include some of, but not
limited to, the following:
1. Assist the County with development and planning of projects.
2. Prepare preliminary project costs.
3. Assist the County in the financial planning for projects including
assistance with grant and load applications.
4. Meet with the County and representatives of local, state, and federal
agencies as necessary.
5. Assist in negotiations for land rights when required.
6. Attend public meetings and conferences with the County and representatives
of other agencies and interested parties.
7. Stamp detailed drawings, specifications, and other contract documents by
a Registered Professional Engineer to the County and any other agency
from which approval must be obtained prior to advertisement for bids.
8. Attend bid openings, tabulate bid proposals, analyze the bids, check bid
forms and bonds, and assist the County in negotiating and awarding the
contracts.
9. Meet with the County and contractors in preconstruction conferences.
10. Keep the County informed concerning progress of the work and attend
meetings held by the Agency, regulating agencies, and contractor as
they relate to the project.
11. Review shop and working drawings furnished by the contractor.
2 1 P a g e
12. Provide general review and inspection of the contractor's work as
construction progresses.
13. Review contractor's requests for progress payments and advise County
as to the extent of the work accomplished as of the date of the request.
14. Prepare change orders.
15. Assist with the preparation of environmental review records or impact
statements.
16. Assist in obtaining permits, applications, etc., as necessary for the work.
17. Prepares and administers County Roads standards updates.
18. Assist the County with property surveys, property plats, legal descriptions,
and other items necessary for negotiating for land rights and easements.
19. Coordinates the establishment and vacation of County Roads including
the public hearing process.
20. Assist with the preparation for and appearances before courts or boards
on matters of litigation related to the projects.
21. Furnish consultations necessary to correct unforeseen project difficulties after
County accepts the work.
22. Insure compliance with applicable state and federal requirements and
regulations specific to each project in accordance with funding sources.
23. Responsible for jointly meeting the statutory requirements for County
Engineer established by RCW and WAC.
24. Insure that the person in charge of the project is a Washington Civil
Professional Engineer (PE) and include their name and registration number.
25. Provide and use all safety equipment including (but not limited to) hard hats,
safety vests and clothing required by applicable state and federal regulations.
Additional tasks may be identified and added to the project scope during
contract development and/or project implementation.
3�Pabe
Section 4: RFQ Content Requirements
4.0 Submittal Requirements
Submittals shall include the following information: firm name; phone and e-
mail address; names and resumes of Principal -in -Charge, Project Manager and
all Key Personnel who would be working on the project; size of the firm and
geographic service area.
Submittals shall also include firm background, summary of similar previous
experience, qualifications of team leader and team members, methodology for
communications with the County Public Works Director and other project
stakeholders, and appropriate references.
4.1 No Fee Schedule
Costs will not be evaluated as part of the selection process. Costs will be negotiated
after a Proposer is selected. A Preliminary Salary and Fee Schedule for any Proposer
selected for contract negotiations, must be submitted within five (5) days of the
Proposer's notification of selection.
4.2 Consultant's Capabilities/Experience/References Max. Score 25
Outline the firm's capabilities and experience with regard to the requested
services. The response should address the following:
• Experience with similar projects. Provide references.
• Internal procedures and/or policies related to work quality and cost control.
• Management and organizational structure.
• Capability to perform the work for the duration of the contract.
4.3 Project Team Max. Score 25
Outline the firm's personnel who would work with the County. The response
should address the following:
• Extent of principal involvement.
• Names of key members who will be performing the work on these
projects and their responsibilities.
• Qualifications and relevant individual experience, including subconsultants.
• Project manager's experience with similar projects and interdisciplinary
teams.
4�Page
4.4 Method of Approach Max. Score 25
Outline the firm's approach to working with the County.
4.5 Understanding of Requested Services and Local Area Max. Score 25
Outline the firm's understanding of the requested services and local area. The
response should address items such as experience and familiarity with local
conditions that could affect project construction success such as local
materials sources, weather limitations, local contracting resources, etc.
Section 5: Proposal Evaluation and Consultant Selection
5.1 Evaluation Process
Statements of Qualifications submitted on time will be reviewed against the Pass/Fail
criteria. SOQs meeting those criteria will be forwarded to an evaluation committee for
scoring against the evaluation criteria below and ranking. The outcome of the
evaluations may, at the County's sole discretion, result in (a) notice to a Proposer(s) of
selection for tentative contract negotiation and possible award; or (b) further steps to
gather more information for further evaluation. This often means notice of placement
on an interview list with time and date of the interview. The selection process maybe
canceled if the County determines it is in the public interest to do so.
5.2 Evaluation Criteria
Each proposal will be judged as a demonstration of the consultant's capabilities
and understanding of the services requested. Evaluation factors and maximum
points will be as follows:
Criteria Maximum Score
A. Consultant's Capabilities/Experience/ 25
References
B. Project Team
I&
C. Method of Approach 25
D. Understanding of Requested Services 25
and Local Area.
Total Maximum Score: 100
S�Page
Section 6: General Information
6.1 The County may require any clarification or change it needs to understand the
selected consultant's project approach.
6.2 The successful consultant must have Worker's Compensation Insurance covering
work in Washington. The successful consultant must also submit documents
addressing insurance, non -collusion, tax law, debarment, and conflict of interest
as part of the personal services contract.
6.3 The County reserves the right to reject any or all proposals, and is not liable for any
costs the consultant incurs while preparing, submitting, or presenting the proposal.
The County also reserves the right to waive minor irregularities in any proposal.
6.4 The County reserves the right to cancel this RFQ upon a good cause finding.
6.5 The County reserves the right to award any contract to the next most qualified
firm if the selected firm does not execute the contract within thirty (30) days
after the final selection.
6.6 The County reserves the right to reject any proposed agreement or contract that
does not conform to the specifications outlined in this RFQ and which is not
approved by the Grant County Attorney.
6.7 The County will award a contract to the consultant whose proposal, in the opinion of
the Public Works Director, would be most advantageous to the County.
6.8 The selected consultant will be required to assume responsibility for all services
outlined in the RFQ, whether the consultant or a subconsultant produces them.
6.9 Under Washington State law, the documents (including, but not limited to,
written printed, graphic, electronic, photographic or voice mail materials and/or
transcriptions, recordings, or reproductions thereof) submitted in response to
this RFQ becomes a public record upon submission to the County, subject to
mandatory disclosure upon request, unless the documents are exempted from
public disclosure by a special provision of the law.
6.10 Grant County, in accordance with Title VI of the Civil Rights Act of 1964, 78
Stat. 252, 42 USC 20004 to 200d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part21,
Nondiscrimination in Federally -Assisted Programs of the Department of
Transportation issued pursuant to such Act, hereby notify all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as define at 49 CFR Part 26
will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, natural
origin, or sex in consideration for an award.
6Page
6.11 Grant County does not discriminate in selection of service providers on the basis
of race, color, religion, ancestry, national origin, political affiliation, sex, age,
marital status, sexual orientation, physical or mental disability, or any other
inappropriate reason prohibited by law or policy of the state or federal
government.
Section 7: Selection Schedule
The following is the anticipated schedule for the project:
The selected consultant will be invited to negotiate a contract with the County.
The Consultant shall not discriminate on the basis of race, color, religion,
national origin, sex, age, disabilities, or veteran status in the performance of this
contract. Grant County encourages disadvantaged business enterprise consultant
firms to respond.
7 1 P a g e