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Home My WebLink AboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of November 15-21, 2021 Grant County Courthouse/Commission Chambers 35 C Street NW, 15Y Floor, Room 101 Ephrata, WA 98823 Public were held in person with a WEBEX Conference Call/Video option available. MONDAY,, -NOVEMBER 15, 2021 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:30 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (Zoom) 9:00 a.m. — 9:30 a.m. C Carter, Public Works Management Team 9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update 10:00 a.m. —10:45 a.m. Commissioner's Roundtable — Miscellaneous Discussion • Department Head Meeting Agenda/Lunch • Animal Outreach Contract 10:45 a.m. —10:55 a.m. Citizen Public Comment Period 11:00 a.m. —11:30 a.m. T Jones, Sheriff's Office Update (No Show) 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly (Canceled) 1:00 P.M. — 2:00 p.m. T Adkinson, Grant County Health District Update 2:00 p.m. -2:30 p.m. Open Public Meeting to take comments on the Redistricting of Commissioner Districts and Precinct Boundaries The Commissioners held an Open Record Public Meeting to take public comment on the proposed redistricting of the Grant County Commissioner Districts, using State Census Data and the information gathered by Sammamish Data Systems. It was noted that the Precinct Boundary changes will be discussed and voted on at a later date. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the public comment portion of the hearing. It was then determined that public comment will be taken until the adoption date of November 23, 2021. The motion was voted on in the negative. Public comment will continue to be taken. The motion to deny closin the ublic g p comment was passed unanimously. Page 2 of 7 Grant County Commissioners Minutes Week of November 15, 2021 3:00 p.m. — 3:05 p.m. Open Record Public Hearing, Sheriff's Office Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from the Sheriff's Office in the amount of $75.,401.12 to purchase qty. 55 —14" Panasonic Toughbook computers for their vehicles. Technology Services will purchase the units and have agreed to pay $194,.880-00. The Sheriff's Office is requesting the balance be paid from Law and Justice Funds (#121). Barbara Vasquez, Clerk of the Board noted that she advertised the wrong amount in the newspaper. The amount should have been $75,521.12. Ryan Rectenwald, Undersheriff, described their request. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the budget extension as amended to the correct amount of $75,521.12. The motion passed unanimously. (Resolution No. 21 -116 -CC) 3:05 p.m. -3:15 p.m. Open Record Public Hearing, Six Year Transportation Improvement Program Adoption for the years 2022-2027 The Commissioners held an Open Record Public Hearing to consider the adoption of the Six Year Transportation Improvement Program for the years 2022-2027, as presented by Public Works. Keith Elefson, County Engineer discussed the proposal. Commissioner Stone asked about the choices of roads that were picked, especially in the north part of the county. Discussion ensued. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Jones, seconded by Commissioner Stone to approve the adoption of the Six Year Program as presented. The motion passed unanimously. (Resolution No. 21 -117 -CC) 3:30 P.M. —4:00 p.m. TUESDAY, NOVEMBER 16, 2021 R Jones w/ A Williams, Homeless Board Discussion The session was continued to 8:30 a.m. with all Commissioners in attendance. Page 3 of 7 Grant County Commissioners Minutes Week of November 15, 2021 8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorne 's Office Update Y p Pursuant to RCW 42.30.110(1)(f) — Personnel Disciplinary Matters Commissioner Executive Session to order at 8:37 a.m. to go until 8:42 a.m. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director Garth Dano,. Kevin McCrae, Prosecuting Attorneys Office. The session was continued to 8:47 a.m. The session was then continued once more until 8:52 a.m. Commissioner Carter closed the session at• 8.52 a.m. 9:00 a.m. —10:30 a.m. Kirk Eslinger, Human Resources Update Discussion Items 01 COVID Situation Update a. Vaccine Mandate b. Board Instruction re COVID Page 4 of 7 Grant County Commissioners Minutes Week of November 15, 2021 Pursuant to RCW 42.30.110(1)(f) —Personnel Disciplinary Matters and RCW 42.30.140(4)(a) — Negotiations, Commissioner Carter called an Executive Session to order at 9:19 a.m. to go until 9:39 a.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director. The session was continued to 10:00 a.m. The session was then continued once more until 10:20 a.m. Commissioner Carter closed the session at 10:20 a.m. 10:30 a.m. —11:30 a.m. B Vasquez, Clerk of the Board Update • Levy for Current Expense (Assessor/Treasurer) • New agenda format • Public Comment at meetings • Deputy Clerk of the Board —Update • 2022 Boards/Committees • 2022 Chair/Vice-Chair • NovaTime -Reports 11:30 a.m. —12:00 p.m. Consent Agenda (Items 1 through 14) A motion was made by Commissioner Stone to approve items 1 through 14 as g presented. Central Services requested that item 2b be added to item 2a, which is an Agreement ' g t for Termination of Easements. Commissioner Jones seconded the motion. The motionassed unanimously. animously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $951,p756.25) CENTRAL SERVICES 2. (a)Memorandum of agreement with Armando Ibarra Martinez and Maria I. Orozco Ibarra for the Termination of Easements regarding the following parcels ofro ert • The p p y, portion of the Southeast quarter of Section 22, all in Township 21 North, Range 26 E.W. 8 M., Grant County, Washington, lying Southerly of State Highway 28, theortion of the Southeast theast quarter of Section 22, Township 21 North, Range 26 E.W.M., Grant Count Washington, County g on, and the portion of the Southwest quarter of Section 23, Township 21 North Range 26 E. g W.M, Grant County Washington, lying Southerly of State Highway 282. (Ephrata Racetrack Ar Count ea) (Approved) (b)Granty/Ibarra Agreement for Termination of Easements t ' that pertains to item 2a above. (Approved, this item was walked on) COMMISSIONERS OFFICE 3. Commissioners Office and Public Defense Vouchers for approval. (Approved) 4. Commissioners July 5, 2021, Minutes for approval. (Approved) Page 5 of 7 Grant County Commissioners Minutes Week of November 15, 2021 5. Letter of support to the U.S. Department of Transportation for the Washington State Department of Transportation's 2021 CRISI Grant funding application for the Washington State Rural Freight Rail Rehabilitation project. (Approved) 6. Amendment A to Washington State Department of Commerce Local Government Division, Community Development Block Grant Program CDBG-CV1 and CDBG-CV2 Contract No. 20- 6221C-111. Amendment A will add the CDBG-CV2 grant amount of $353,847.00 to the CDBG- CV1grant amount for a total new grant amount of $929,365.00. (Approved) 7. Grant award request from American Rescue Plan Act (ARPA) Recommendation Committee to disperse funds from American Rescue Plan Act as follows: (Approved) Grant County Fairgrounds Renew Grant County Commissioners Grant County Public Works CORONERS OFFICE Lost Revenue $282,1482.85 Behavioral Health Psychiatrist position $400,000.00 Behavioral Health Suicide $750,.000.00 Prevention Administrative Services Coordinator Position Salary request $500,000.00 Lost Revenue $615,960.60 8. Budget extensions request in the amount of $100,124.29 tourchase a new vehicle ehicle and related items, increase the autopsy budget line due to the increase in deaths and office equipment. q pment. (Approved, the public hearing was set for December 7, 2021 at 3:05.m. p ) FACILITIES AND MAINTENANCE 9. Budget extensions request in the amount of $96,832.72 from current expense p e to the Facilities and Maintenance Account .518304800, Repairs -Maintenance. A insurance reimbursement check was received for flooding in the courthouse basement, and an overage the g of their account. (Approved, public hearing was set for December 28, 2021 at 3:00 p.m.) PUBLIC DEFENSE OFFICE 10. Washington State Office of Public Defense Agreement No. GRT22041 for Blake Public Defense Funding for Calendar Years 2021 and 2022. Total agreement amount is90 947 $ .00 with a use period of July 1, 2021, through December 31, 2022. (Approved) PUBLIC WORKq 11. Purchase and sale agreement with the City of Quincy for the Cit to purchase Y p Sandlot Parcel Nos. 040017000, 04001800, 04001900, 040020000 in the amount of84 000.0 . $ 0 (Approved) Page 6 of 7 Grant County Commissioners Minutes Week of November 15, 2021 RENEW 12. Request to update signage with new name and logo in seven (7) locations in the amount of $46,31134. Signage to be provided by Signs Now out of Moses Lake. Funding will come from the Ephrata Building Remodel /Capital Expenditure funds. (Approved) 13. Subcontractor agreement with Compass Career Solutions to provide Grant and Adams County Developmental Disability with Individual Supported Employment and Community Inclusion services. Agreement term is July 1, 2021, through June 30, 2022. (Approved) TREASURER 14. Request to transfer fourth quarter Trial Court Improvement monies from the Current Expense fund to the Trial Court Improvement fund in the amount of $16,852.00 per SSB 5454. (Approved) 12:00 p.m. — 5:00 p.m. Washington State Association of Counties- Leadership Conference (Spokane) 2:00 P.M. — 3:00 p.m. VOTER CHALLENGE HEARING (Canceled) 3:30 p.m. — 5:30 p.m. WSAC Legislative Steering Committee Meeting MISCELLANEOUS ITEMS Commissioner Stone was authorized to sign the Grant County Health District voucher listing in the amount of $400,793.10. WEDNESDAY, NOVEMBER 17, 2021 Washington State Association of Counties- Leadership Conference (Spokane) 7:30 a.m. —10:00 a.m. D Stone, at Columbia River Counties Caucus Meeting (Leaders Conference) 9:00 a.m.-9:30 a.m. C Carter at WRCIP Fiscal Committee Conference Call 9:00 a.m. —10:15 a.m. Special LSC Meeting with Tax Structure Work Group 9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING 1:00 P.M. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting Page 7 of 7 Grant County Commissioners Minutes Week of November 15, 2021 THURSDAY, NOVEMBER 18, 2021 Washington State Association of Counties- Leadership Conference (Spokane) 6:30 P.M. — 7:30 p.m. C Carter, Grant Transit Authority (GTA) Board Meeting FRIDAY, NOVEMBER 19, 2021 4:00 p.m. -5:00 p.m. CCarter,Toyoyama,Japan— Student Exchange Program g g Meeting Signed this day of_�i(&1,4 , 2022, est: Ba4-bara J. Vasqt Verk of the Boa BOARD OF COUNTY COMMISSIONERS Grapt County, Washington