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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, DECEMBER 6, 2021 Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=e301ab6lc8d47eee9c238cafl89 attendees: 051442 Event number: 2490 048 4835 Event password: BOCC-DEC06 Video Address: 1465374191@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2490 048 4835 R Jones at Recon Conference (Las Vegas) 8:30 a.m. - 9:00 a.m. Open Record Public Hearing, 2022 Grant County Budget Adoption, Capital Facilities Plan Adoption, Making Tax levies and Setting Assessment Rates (Noxious Weed) 9:00 a.m. — 9:30 a.m. D Stone, Public Works Management Team Meeting — Conference Call 10:00 a.m. —11:00 a.m. Commissioners Roundtable —Miscellaneous Discussion • County Property on Randolph • Regional Diversions • Grant County Organizational Chart / 10:45 a.m. —10:55 a.m. Citizen Public Comment Period 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1v l NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATIONS PROVIDED UPON REQUEST. Page 2of7 Grant County Commissioners Agenda Week December 6, 2021 TUESDAY, DECEMBER 7, 2021 Event address for https•//grantcowa webex com/grantcowaZonstage/g.php?MTID=ee99flca5ab94619e3149042538 attendees: b97266 Event number: 2495 819 8852 Event password: BOCC-DEC07 Video Address: 1465374191@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2495 819 8852 R Jones at Recon Conference (Las Vegas) 8:00 a.m. — 8:30 a.m. B Vasquez, Clerk of the Board Update • New agenda format • Workload —Distribution • PUD Meeting Schedule / Quarterly in 2022? 0 2022 Chair/Vice-Chair • 2022 Boards/Committees • NovaTime —Reports • FTE Annual Review 12/9/21 • Barb Out 8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update 9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update 10:00 a.m. —10:30 a.m. C Carter, Insurance Invoice/Payments Received Discussion 10:30 a.m. —11:00 p.m. D Hooper, Development Services Update 11:00 a.m. —11:30 a.m. S Castro, Public Works Update Discussion Items: 1.1 —Upcoming WACSWM Meeting (Sam C) Page 3of7 Grant County Commissioners Agenda Week December 6, 2021 2.0 Public Works General Update Discussion Items: 2.1—Evaluations Update (Sam C) 2.2 —Public Works Contract Administration Tracking Update (Sam C) 3.0 Public Works Engineerinq/Roads Discussion Items: 3.11- Major Projects Update (Keith) 3.12 -Accident Update (Keith) 3.13 -Road Division Updates (Keith) 3.2 —Bridge Inspection Agreement with WSDOT (Sam D) 3.3 — 2022 Striping Contract with Stripe Rite (Sam D) 4.0 Equipment Repair and Replacement Discussion Items: 4.1—Sprinter Van and Expedition Update (Sam D) 12:00 p.m. — 2:00 p.m. C Carter, Economic Development Council Meeting (Moses Lake) 2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 22) AUDITOR'S OFFICE .�1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. ,/2. Budget extension requests for the following funds: • Veterans Assistance (Fund 104) in the amount of $7.,500 to cover expenses incurred during 2021. • INET Forfeiture (Fund 109) in the amount of $25,000 to cover excess expenses incurred during 2021. Treasurer's O&M (Fund 111) in the amount of $30.,000 to cover costs for additional foreclosure sale held during 2021. Dispute Resolution (Fund 136) in the amount of $3.,000 to cover excess expenses incurred during 2021. Building/Fire Marshal (Fund 138) in the amount of $260,.000 to cover excess salary, standby, leave payout and benefits expenses incurred due to the addition of 4 positions in 2021. Sheriff Surplus (Fund 140) in the amount of $1,500 to cover excess expenses incurred during 2021. Other Payroll Benefits (Fund 508) in the amount of $35,,000 to cover excess benefit fees incurred during 2021. Page 4 of 7 Grant County Commissioners Agenda Week December 6, 2021 COMMISSIONERS OFFICE A. Invoices for approval. ,J 4. Authorization for release of BOCC approved funds to Port of Coulee City for Strategic Infrastructure Program (SIP) #2019 -12 -Port of Coulee City, Coulee City Medical Center in the amount of $168,997.66. .�5. Letter of appointment for Philip Borck to the Housing Authority of Grant County for a five-year term beginning December 7, 2021, through December 6, 2026. w•�' 6. Letter of appreciation for Spencer Griggs service to the Grant County Tourism Commission. tel. Letter of appreciation for Lars Leland's service to the Grant County Tourism Commission. .0.18. Letter of appointment for Lynne Lynch to the Grant County Tourism Commission representing District 2, for a three-year term beginning January 1, 2022, through December 31, 2025. ,.--9. Budget extension request for Grants Administration Fund #190.001 for the Washington State Department of Commerce Grants in the amount of $5,,506,235.57 for pass through funding for various grants. .0,11-10. Request from Finance Committee to reduce Quincy Valley Hospital's registered warrant cap �+ from 4 million to 2 million, effective January 1, 2022. 11. Board of Equalization request q q est to purchase four (4) IPADs for use during BOE Hearings, in the approximate amount of $3,,290.81. /12. Recommendation to award and disperse a total of $754,000.00 of the 2022 Lodging Tax Advisory Committee (LTAC) funds as follows: ORGANIZATION TYPE NAME AMOUNT Basin Community Theater Event The Sound of Music $3,,000 Central Basin Comm unityConcert Assoc. Year -Around Promotion Season 68 $3,.000 Columbia Basin Allied Arts Year -Around Promotion Season 45 &Civic Seriesl $3.,000 Columbia Basin Rodeo Assoc. Event ML Round -Up and Demo Derby $20,.000 Coulee City Rodeo Assoc. Event PRCA Last Stand Rodeo $6,000 Coulee Corridor Consortium Year -Around Promotion National Scenic Byways Promotion $2,500 Ephrata COC Event Wine &Art Walk $500 Ephrata COC Event Car Show &Shine $3,000 Ephrata COC Event Sage -N -Sun Festival $5.,000 Ephrata COC Year -Around Promotion Chamber Promotion $3,000 Grant Coulee Dam Area COC Year -Around Promotion Chamber Promotion $10,000 Grant County Fairgrounds Event Grant County Fair $40,,000 Grant County Fairgrounds Event Flannel -Fest $25,,000 Grant County LTAC Year -Around Promotion LTAC Grant Process $11,000 Page 5 of 7 Grant County Commissioners Agenda Week December 6, 2021 Grant County Museum Year -Around Promotion Museum Promotion $12.,000 Grant County Tourism Year -Around Promotion Tourism Promotion $504,000 Moses Lake Spring Festival Event ML Freedom Festival $15,000 Moses Lake Spring Festival Event ML Spring Festival $30,000 Port of Mattawa Capital Improvement Community Center $25,000 Quincy Valley Allied Arts Event Sister Act: A Divine Musical $3.,000 Quincy Valley COC Event Trout Fishing Derby $1,000 Quincy Valley COC Event Pikeminnow Fishing Derby $1,000 Ridge Riders Inc. Event Colorama PRCA Rodeo $10,000 Ridge Riders Inc. Event Cleatis Lacy Memorial $5,.000 Ridge Riders Inc. Event Riders Junior Rodeo $3.'000 Sand Scorpions ORV Group Event Off -Road Bash $3,.000 Soap Lake Masquers Theater Year -Around Promotion Theater Promotion $7,.000 PUBLIC DEFENSE 13. Budget extension request to receive funds from the Washington State Office of Public Defense in the amount of $114,428.00 for the State v. Blake legislative action. 14. Professional Services Agreement for legal representation of Indigent Individuals in Grant County Superior Court — Full time Contractor with Robert Kentner for a term of January 1, 2022 through g December 31, 2023. / 15. 2022-2023 Professional Services Agreement, Conflict and Overflow Investigator with Rachel Bos, known as Bos Investigations for a term of January 1, 2022 through December 31, 2023 for contract investigative services. PUBLIC WORKS 16. Resolution Jurisdictional Transfer to the Cit of Moses Lake WA of a portion of City p South Frontage Road annexed via city ordinance 1778 adopted 9/23/1997. / 17. Quit Claim Deed for the jurisdictional transfer to the City of Moses Lake for a portion of the NE Section 36, T. 19 N., R. 28 E., W.M. RENEW f 18. Request for out of state travel for Megan Watson to attend CADCA National Leadership Forum in National Harbor, MD January 30, 2022 through February 4, 2022. 19. Reimbursement request(A-19)q for contract work performed by Renew, Prevention in Moses Lake and Quincy for the month of October 2021, in the amount of $16,,404.47 on Washington State Health Care Authority Contract No. K3919. Page 6of7 Grant County Commissioners Agenda Week December 6, 2021 ,�20. Reimbursement Request (A-19) for contract work performed by Renew, Prevention in Soap Lake for the month of October 2021, in the amount of $8,,426.84 on Washington State Health Care Authority Contract No. K5536. TECHNOLOGY SERVICES 21. Purchase order No. 388 for VEEAM Availability Suite Universal License Migration Subscription License from CDWGI in the amount of $41,,425.05. This is a budgeted expense and will be paid out of fund 3506 Software Maintenance. 22. Purchase order No. 389 for 70 Panasonic Toughbook 55 —14" computers and accessories for the Sheriff's Office vehicles from CDWGI in the amount of $267,,845.87. This will be paid out of QUAD expense in the amount of $192,324.75 as well as Sheriff's Office Expense in the amount of $75,521.12 (Resolution #21 -116 -CC). 3:00 p.m. — 3:05 p.m. Open Record Public Hearing, Hyer Farms Franchise Application To consider Hyer Farms application for a franchise to construct, operate and maintain an irrigation pipeline under certain County Road Rights -of -Way within the County of Grant, State of Washington, for the purpose of carrying water. Running under and along Road W -NE and Road 2 -NE within Sections 23, 24, 25 and 36, all in Township 19 N, Range 30 E WM. 3:05 p.m. — 3:10 p.m. Open Record Public Hearing, Coroner's Office Budget Extension To consider a budget extension request from the Coroner's Office in the amount of $100,.124.29 to purchase a new vehicle and related items, increase the autopsy budget line due to the increase in deaths and office equipment. WEDNESDAY, DECEMBER B, 2021 10:00 a.m. —11:00 a.m. D Stone, LEOFF - I Disability Board Meeting 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 1:00 p.m. —1:30 p.m. D Stone, Overview Meeting 6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting THURSDAY, DECEMBER 9, 2021 9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Board Meeting Page 7 of 7 Grant County Commissioners Agenda Week December 6, 2021 10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION MEETING Event address for https://grantcowa.webex.com/grantcowa/onstage/g.php?MTID=elblc5b2d8a9laa7f2b9f3337d3 attendees: dbbc17 Event number: 2495 310 4990 Event password: BOE -2021 Video Address: 1465374191@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2495 310 4990 1:30 p.m. — 3:00 p.m. C Carter, Area Aging / Council of Governments Meeting FRIDAY, DECEMBER 10, 2021 No meetings held