HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, DECEMBER 6, 2021
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter (WebEx) and
Stone in attendance. Commissioner Jones was at the Recon Conference in Las Vegas, NV and excused.
He will participate in meetings when able.
8:30 a.m. - 9:00 a.m. Open Record Public Hearing, 2022 Grant County Budget Adoption,
Capital Facilities Plan Adoption, Making Tax levies and Setting
Assessment Rates (Noxious Weed)
The Commissioners held an Open Record Public Hearing to consider the 2022 Grant County
Budget Adoption, Capital Facilities Plan Adoption, Making Tax levies and Setting Assessment
Rates (Noxious Weed).
Madeline Prentice, Chief Accountant, gave an overview of the budgets: The total budget is
$197,059,012.00, using $4,.503.,200.00 from the reserve fund to balance the budget. Current
Expense budget is $52.,165,414.00. Madeline mentioned that the reserve monies being used is
down from over $5 million due to ABPA funds (Fund #191) being used for expenses in the
Commissioner's Office (Grant Position) and Fairgrounds/Public Works lost revenue.
Damien Hooper, Director of Development Services, gave an overview of the Capital Facilities
Plan for 2022-2027.
Commissioner Carter gave the overview of the increase to the revenue request for the
Assessment Rates for the Noxious Weed Board:
Irrigated Cropland
Dryland
Range/Scabland
Minimum Parcels
23 cents per acre
09 cents per acre
06 cents per acre
$14.00 per parcel
Keith Elefson, County Engineer, discussed the Levy Amount being requested, which is 1% from
2021 in the amount of $100,,848.17.
Barbara Vasquez, Clerk of the Board, discussed the Current Expense Levy Amount being
requested, which is 1% from 2021 in the amount of $202,039.31.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
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Week December 6, 2021
by Commissioner Stone, seconded by Commissioner to Jones, to approve the 2022 Budgets,
Capital Facilities Plan, Noxious Weed Assessments, and Road Fund/Current Expense levies.
Discussion was held by Commissioner Stone, to reconsider taking the 1% levy increase for the
Road/Current Expense Funds.
Commissioner Stone moved to amend the motion to not include the levy increases for the road
fund/current expense fund. Commissioner Carter stated this hearing will need to be continued
to redo the budget as that revenue is also tied to expenses. There was no second on the
amendment. Commissioner Stone then moved to postpone the hearing until December 13,
2021 at 11:00 a.m. Commissioner Jones seconded and the motion passed unanimously.
9:00 a.m.-9:30 a.m.
10:00 a.m.-10:45 a.m.
10:45 a.m.-10:55 a.m.
12:00 p.m. —1:00 p.m.
TUESDAY, DECEMBER 7, 2021
DStone,. Public Works Management Team Meeting — Conference Call
Commissioners Roundtable —Miscellaneous Discussion (Cancelled)
Citizen Public Comment Period
WSAC Virtual Assembly
The session was continued to 8:00 a.m. with Commissioner Carter and Stone in attendance.
Commissioner Jones was at the ReCon Conference in Las Vegas, NV and excused. He will participate in
meetings when able.
8:00a.m.-8:30 a.m. BVasquez, Clerk of the Board Update
• New agenda format
• Workload —Distribution
• PUD Meeting Schedule / Quarterly in 2022?
• 2022 Chair/Vice-Chair
• 2022 Boards/Committees
• NovaTime —Reports
• FTE Annual Review 12/9/21
• Barb Out
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
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Week December 6, 2021
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
04 PAR — Heidi Kriete
05 PAR —Janice Horn
Budget, Finance, & Risk
06 2022 Benefit Plan Decision
a. HR Tracking Sheet
b. COLA Decision
c. Retiree Benefits
d. Plan Change — Out of Network
Compensation,=Benefits, Payro`I, &Leave
07 Comp Theory — Comparative Worth
08 Comp Review —Clerk's Position (Pending)
09 Comp Review — Central Services
Personnel Action Request (PAR) for the salary, wage and/or position change for Jill Hammond, Auditor's
Office —Elections. (Approved)
10:00 a.m. —10:30 a.m. C Carter, Insurance Invoice/Payments Received Discussion
10:30 a.m. —11:00 p.m. D Hooper, Development Services Update
0 Workload Report; Solar Development Regulations/Moratorium
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Week December 6, 2021
11:00 a.m. —11:30 a.m. S Castro, Public Works Update
1 n Snlirl Wricho
Discussion Items:
1.1 —Upcoming WACSWM Meeting (Sam C)
2.0 Public Works General Update
Discussion Items:
2.1—Evaluations Update (Sam C)
2.2 —Public Works Contract Administration Tracking Update (Sam C)
3.0 Public Works Engineering/Roads
Discussion Items:
3.11- Major Projects Update (Keith)
3.12 -Accident Update (Keith)
3.13 -Road Division Updates (Keith)
3.2 —Bridge Inspection Agreement with WSDOT (Sam D)
3.3 — 2022 Striping Contract with Stripe Rite (Sam D)
4.0 Equipment Repair and Replacement
Discussion Items:
4.1—Sprinter Van and Expedition Update (Sam D)
11:00 a.m. —12:00 p.m. C Carter, Korean Delegation Lunch (Moses Lake)
2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 22)
A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve items 1
through 8, and 10 through 22 on the agenda as presented. Item 9 was amended to add $119.,000.00 and
adding 3 walk on items. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$971,p827.11).
2. Year end budget extension requests for the following funds: (Approved, a public hearing was
set for December 28, 2021 at 3:00 p.m.)
• Veterans Assistance (Fund 104) in the amount of $7,500 to cover expenses incurred
during 2021.
• INET Forfeiture (Fund 109) in the amount of $25.,000 to cover excess expenses incurred
during 2021.
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Week December 6, 2021
• Treasurer's O&M (Fund 111) in the amount of $30,000 to cover costs for additional
foreclosure sale held during 2021.
• Dispute Resolution (Fund 136) in the amount of $3,,000 to cover excess expenses
incurred during 2021.
• Building/Fire Marshal (Fund 138) in the amount of $260,,000 to cover excess salary,
standby, leave payout and benefits expenses incurred due to the addition of 4 positions
in 2021.
• Sheriff Surplus (Fund 140) in the amount of $1,500 to cover excess expenses incurred
during 2021.
• Other Payroll Benefits (Fund 508) in the amount of $35,000 to cover excess benefit fees
incurred during 2021.
COMMISSIONERS OFFICE
3. Invoices for approval. (Approved).
4. Authorization for release of BOCC approved funds to Port of Coulee City for Strategic
Infrastructure Program (SIP) #2019 -12 -Port of Coulee City, Coulee City Medical Center in the
amount of $168.,997.66. (Approved).
5. Letter of appointment for Philip Borck to the Housing Authority of Grant County for afive-year
term beginning December 7, 2021, through December 6, 2026. (Approved).
6. Letter of appreciation for Spencer Griggs service to the Grant County Tourism Commission.
(Approved).
7. Letter of appreciation for Lars Leland's service to the Grant County Tourism Commission.
(Approved).
8. Letter of appointment for Lynne Lynch to the Grant County Tourism Commission representing
District 2, for athree-year term beginning January 1, 2022, through December 31, 2025.
(Approved).
9. Budget extension request for Grants Administration Fund #190.001 for the Washington State
Department of Commerce Grants in the amount of $5.,506,,235.57 for pass through funding for
various grants. (Approved with an amendment adding an additional $119,000.00 to the
request).
10. Request from Finance Committee to reduce Quincy Valley Medical Center/Hospital District No. 2
registered warrant cap from 4 million to 2 million, effective January 1, 2022. (Approved).
11. Board of Equalization request to purchase four (4) IPADs for use during BOE Hearings, in the
approximate amount of $3,290.81. (Approved).
12. Recommendation to award and disperse a total of $754,000.00 of the 2022 Lodging Tax
Advisory Committee (LTAC) funds as follows: (Approved, this would later be rescinded then
reapproved).
ORGANIZATION
TYPE
NAME
AMOUNT
Basin Community Theater
Event
The Sound of Music
$3.,000
Central Basin CommunityConcert
Assoc.
Year -Around
Promotion
Season 68
$3,000
Columbia Basin Allied Arts
Year -Around
Promotion
Season 45 &Civic Seriesl
$3,000
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Week December 6, 2021
Columbia Basin Rodeo Assoc.
Event
ML Round -Up and
Demo Derby
$20,000
Coulee City Rodeo Assoc.
Event
PRCA Last Stand Rodeo
$6,000
Coulee Corridor Consortium
Year -Around
Promotion
National Scenic Byways
Promotion
$2,500
Ephrata COC
Event
Wine &Art Walk
$500
Ephrata COC
Event
Car Show &Shine
$3,000
Ephrata COC
Event
Sage -N -Sun Festival
$5,000
Ephrata COC
Year -Around
Promotion
Chamber Promotion
$3,000
Grant Coulee Dam Area COC
Year -Around
Promotion
Chamber Promotion
$10,000
Grant County Fairgrounds
Event
Grant County Fair
$40,000
Grant County Fairgrounds
Event
Flannel -Fest
$ 25,000
Grant County LTAC
Year -Around
Promotion
LTAC Grant Process
$11,000
Grant County Museum
Year -Around
Promotion
Museum Promotion
$12,000
Grant County Tourism
Year -Around
Promotion
Tourism Promotion
$504,000
Moses Lake Spring -Festival
Event
ML Freedom Festival
$15,000
Moses Lake Spring Festival
Event
ML Spring Festival
$3004000
Port of Mattawa
Capital
Improvement
Community Center
$25,000
Quincy Valley Allied Arts
Event
Sister Act: A Divine
Musical
$3,000
Quincy Valley COC
Event
Trout Fishing Derby
$1000
Quincy Valley COC
Event
Pikeminnow Fishing
Derby
$1,000
Ridge Riders Inc.
Event
Colorama PRCA Rodeo
$10,000
Ridge Riders Inc.
Event
Cleatis Lacy Memorial
$5,000
Ridge Riders Inc.
Event
Riders Junior Rodeo
$3,000
Sand Scorpions ORV Group
Event
Off -Road Bash
$3.,000
Soap Lake Masquers Theater
Year -Around
Promotion
Theater Promotion
$7,000
PUBLIC DEFENSE
13. Budget extension request to receive funds from the Washington State Office of Public Defense
in the amount of $114,428.00 for the State v. Blake legislative action. (Approved, the public
hearing was set for December 28, 2021 at 3:00 p.m.)
14. Professional Services Agreement for legal representation of Indigent Individuals in Grant County
Superior Court —Full time Contractor with Robert Kentner for a term of January 1, 2022 through
December 31, 2023. (Approved).
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Week December 6, 2021
15. 2022-2023 Professional Services Agreement, Conflict and Overflow Investigator with Rachel Bos,
known as Bos Investigations for a term of January 1, 2022 through December 31, 2023 for
contract investigative services. (Approved).
PUBLIC WORKS
16. Resolution No. 21 -122 -CC Jurisdictional Transfer to the City of Moses Lake, WA of a portion of
South Frontage Road annexed via city ordinance 1778 adopted 9/23/1997 located in S 36, T 19
N, R 28 E WM. (Approved and recorded).
17. Quit Claim Deed for the jurisdictional transfer to the City of Moses Lake for a portion of the NE
Section 36, T. 19 N.Y R. 28 E., W.M. (Approved).
RENEW
18. Request for out of state travel for Megan Watson to attend CADCA National Leadership Forum
in National Harbor, MD January 30, 2022 through February 4, 2022. (Approved).
19. Reimbursement request (A-19) for contract work performed by Renew, Prevention in Moses
Lake and Quincy for the month of October 2021, in the amount of $16,404.47 on Washington
State Health Care Authority Contract No. K3919. (Approved).
20. Reimbursement Request (A-19) for contract work performed by Renew, Prevention in Soap Lake
for the month of October 2021, in the amount of $8.,426.84 on Washington State Health Care
Authority Contract No. K5536. (Approved).
TECHNOLOGY SERVICES
21. Purchase order No. 388 for VEEAM Availability Suite Universal License Migration Subscription
License from CDWGI in the amount of $41,425.05. This is a budgeted expense and will be paid
out of fund 3506 Software Maintenance. (Approved).
22. Purchase order No. 389 for 70 Panasonic Toughbook 55 —14" computers and accessories for the
Sheriff's Office vehicles from CDWGI in the amount of $267,845.87.
This will be paid out of QUAD expense in the amount of $192,324.75 as well as Sheriff's Office
Expense in the amount of $75,521.12 (Resolution #21 -116 -CC). (Approved).
WALK ON ITEMS — COMMISSIONERS OFFICE
Reimbursement Request #8 on Washington State Department of Commerce Emergency Solutions
Grant (ESG-CV) #20-4613C-100, administered through the Housing Authority of Grant County, in the
amount of $974.81. (Approved)
Reimbursement request #5 from the Housing Authority of Grant County on the Washington State
Department of Commerce Consolidated Homeless Grant No. 22-46108-10 in the amount of
$39,381.96. (Approved)
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Week December 6, 2021
Reimbursement Request #1 from the Housing Authority of Grant County on the Washington State
Department of Commerce Eviction Rent Assistance Program 2.0 (E -RAP 2.0) Grant No. 21-4619C-
108, in the amount of $1,118,292.52. (Approved)
3:00 p.m. — 3:05 p.m. Open Record Public Hearing, Hyer Farms Franchise Application
The Commissioners held an Open Record Public Hearing to consider an application from Hyer
Farms for a franchise to construct, operate and maintain an irrigation pipeline under certain
County Road Rights -of -Way within the County of Grant,. State of Washington, for the purpose of
carrying water. Running under and along Road W -NE and Road 2 -NE within Sections 23, 24, 25
and 36, all in Township 19 N, Range 30 E WM.
Keith Elefson, County Engineer, described the project.
Jim Schell discussed his concerns for the project.
Leon Baker answered questions from the Board.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
by Commissioner Stone, seconded by Commissioner Jones to continue the hearing to December
14, 2021 at 3:05 pm. The motion passed unanimously.
3:05 p.m. — 3:10 p.m. Open Record Public Hearing, Coroner's Office Budget Extension
The Commissioners held an Open Record Public Hearing to consider a request to consider a
budget extension request from the Coroner's Office in the amount of $100,124.29 to purchase a
new vehicle and related items, increase the autopsy budget line due to the increase in deaths
and office equipment.
Craig Morrison, County Coroner, described his request stating that ARPA funds will be used for
the vehicle purchase.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
by Commissioner Stone, seconded by Commissioner Jones to approve the budget extension as
presented. The motion passed unanimously. (Resolution No. 21 -123 -CC)
WEDNESDAY, DECEMBER 8, 2021
10:00 a.m. —11:00 a.m. D Stone, LEOFF - I Disability Board Meeting
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
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Week December 6, 2021
1:00 p.m. —1:30 p.m. D Stone, Overview Meeting
6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting
THURSDAY, DECEMBER 9, 2021
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Board Meeting
10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION MEETING
11:30 a.m. - 1:30 p.m. D Stone at Skillsource-Forum of County Commissioners -Luncheon
1:30 p.m. — 3:00 p.m. C Carter, Area Aging /Council of Governments Meeting
MISCELLANEOUS ITEMS
Commissioners Stone and Jones signed the following Final Plat Submission and Reviews:
• Phillip and Carol Keith (Keith Short Plat) File # P 21-0383 (preliminary P 21-0335)
• Josh Fitzhugh (Allred Farm Unit 29 and WDU 87 Short Plat No. 2) File # P-21-0314 (preliminary P
21-0211)
• Trevor Morris (Morris Farm Unit 115 Short Plat) File # P 21-0414 (preliminary P 21-0271)
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Week December 6,, 2021
FRIDAY, DECEMBER 10, 2021
10:00 a.m. —11:00 a.m. R Jones at Renew (Moses Lake)
10:00 a.m. —11:00 a.m. D Stone w/ Constituent to Discuss Hyer Franchise Application (Schell)
I r
Signed this ZRA day of 2022.
BOARD OF COUNTY COMMISSIONERS
Grant County., Washington
Danny E. ;'tone, Chair
Rob 1a.e-<V*e-Ch,8ir
t:
t -' ember
Cindy Carter, em.-ber
brbira J. Vasquez
'
ler of of the Board