HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BARD OF COMMISSIONERS
MEETING AGENDA
Week of December 27- January 2, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 1.11 Floor, Room 1.01.
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available.
(info below)
MONDAY, DECEMBER 27, 2021
Christmas Holiday, Courthouse Closed
TUESDAY, DECEMBER 28, 2021
Event address for https:/lgrantcowa.webex.com/grantcowa/onstage/g.php?MTID=e7d7c69faOf3l4l b6caba
attendees: 16979dd48fd2
Event number: 2499 859 8292
Event password: BOCC-DEC28
Video Address: 1468931546@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference: To receive a call back, provide your phone number when you join the event, or call the
number below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2499 859 8292
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
9:00 a.m. — 9:30 a.m. B Vasquez, Clerk of the Board Update
9:30 a.m. —10:15 a.m. Commissioners Roundtable -Miscellaneous Discussion
• Veterans Assistance Fund Policy Discussion
• Local Income Tax
• Attendance Policy —Telephonic Means
10:15 a.m. —10:25 a.m. Citizen Public Comment Period
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD ANDIOR DELETE AND TAKE ANYACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMMODATIONS PROVIDED UPON REQUEST.
Page 2 of 6
Grant County Commissioners Agenda
Week of December2021
10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update
1) Financial
2) Intakes
3) Courts:
L Offender/Diversion:
ii. Truancy:
iii. Dependency:
4) Martin Hall
5) Administration
11:00 a.m. —11:30 a.m.
11:30 a.m. —12:00 p.m.
12:00 p.m. —12:30 p.m.
1:00 p.m. —1:15 p.m.
1:30 p.m. — 2:30 p.m.
Budget and Finance Update
C Carter, Finance Committee Meeting
C Carter, Grant Transit Authority Meeting (Zoom)
Appointment of BOCC Chair/Vice-Chair AND to Boards and Committees
S Castro, Public Works Update
1.0 Solid Waste (15 min.)
2.0 Public Works General Update (15 min.)
Discussion Items:
2.1—Employee Appreciation (Sam C)
3.0 Public Works Engineering/Roads (15 min.)
Discussion Items:
3.11- Major Projects Update (Keith)
3.12 -Accident Update (Keith)
3.13 -Road Division Updates (Keith)
3.2 - 22 -NE Road Truck Traffic Request (Keith)
3.3 —December 2021 CRAB Reports (Keith)
3.4 —Mae Valley Illuminated Stop Sign (Sam C)
4.0 Equipment Repair and Replacement (15 min.)
Page 3of6
Grant County Commissioners Agenda
Week of December, 2021
21
2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 27)
ASSESSOR OFFICE
r�oq�_ C'e., 1. Harris Govern Master License and Services Agreement and purchase orders in the approximate
� amount of $961,456.35 to purchases new Assessor's Office software and yearly maintenance
f JDJ rIr costs. ,, e�
I bov- b�
'AUDITOR'S OFFICE
f 2. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
-' 3. Request to establish a new fund #150.000 titled "GC Abatement Fund" for the processing of
payments that will assist in cleaning up properties that are out of code enforcement compliance.
Funds will go through Public Works and the Grant County Health District.
COMMISSIONERS OFFICE
./4. Letter of reappointment for Marilyn Meseberg to the Grant County Lodging Tax Advisory
Committee for a one-year term beginning January 1, 2022, through December 31, 2022.
S. Letter of reappointment for Goldye Moyer to the Grant County Lodging Tax Advisory Committee
for a one-year term beginning January 1, 2022, through December 31, 2022.
//6. Letter of reappointment for Lori Valdez to the Grant County Lodging Tax Advisory Committee for
a one-year term beginning January 1, 2022, through December 31, 2022.
1/7. Letter of reappointment for Harriett Weber to the Grant County Lodging Tax Advisory
Committee for a one-year term beginning January 1, 2022, through December 31, 2022.
/8. Letter of reappointment for Kevin Danby to the Grant County Lodging Tax Advisory Committee
for a one-year term beginning January 1, 2022, through December 31, 2022.
/9. Appreciation letter for Amanda Laramore for her service on the Grant County Lodging Tax
Advisory Committee.
✓' 10. Appreciation letter for Marilyn Meseberg for her service on the Grant County Tourism
Commission.
L/ 11. Request to transfer funds in the amount of $23,.000.00 from Grant Admin Fund (190) to the
Current Expense (001) BOCC Revenue for the administration of various grants.
✓12. A19 for the Administrative Office of the Courts for reimbursements for the Prosecutors Office in
the amount of $812.09 as well as the Clerk's Office in the amounts of $1,902.33 and $11,481.59
relating to Interagency Reimbursement Agreement IAA22169, State v Blake.
,/13. Reimbursement #20, request #12 from City of Moses Lake on the Department of Commerce
Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $22,792.26 for November
2021 expenses. .
14. 2022 Recording Fee Surcharge Distribution Agreement with the Housing Authority of Grant
County, New Hope Domestic Violence and Sexual Assault Services, and the City of Moses Lake
for the sole purpose of distributing fund obtained by the County as a result of RCW 36.22.179
and 1791. Agreement term is January 1, 2022, through December 31, 2022.
Page 4 of 6
Grant County Commissioners Agenda
Week of December 23, 2021
-.i15. Request for release of funds on the Port of Mattawa Strategic Infrastructure Program SIP #2021-
03 -Port of Mattawa-Commercial Water Filtration and Infrastructure Planning Project in the
amount of $51,547.62.
PUBLIC DEFENSE
16. Interagency Agreement with Washington State Office of Public Defense Agreement No.
ICA22016 in the amount of $83,018.00 with a term of January 1, 2022, through December 31,
2022 for the purpose of improving the quality of public defense services in Washington State
Counties.
,J 17. Contract Renewal of Westlaw Legal Research Package for West Proflex, Order No. Q-02191139
from Thomson Reuters, fora 3year term.
PUBLIC WORKS
,/18. Interlocal Agreement between Grant County and the Town of Wilson Creek for the allocation of
grant funds from the Local Solid Waste Financial Assistance Grant from the Washington State
Department of Ecology not to exceed $6.,750.00.
,/19. Request to purchase unleaded and diesel fuel for county vehicles for the year 2022 from
Coleman Oil in the amount of $1,175,000.00 through Department of Enterprise Contract
#00311.
x/20. Work Plan/Financial Plan Cooperative Service Agreement No. 22 -7353 -5972 -RA in the amount of
$18,850.00 between Grant County Public Works -Landfill and the United States Department of
Agriculture (USDA) with a term of January 1, 2022 through December 31, 2022.
V 21. A Resolution Awarding a Subgrant to the Regional Board of Mayors, Electric City, for
Reimbursement of Year -Round oil Recycling Costs and Labor Costs During Household Hazardous
Waste Collection Events at the Delano Regional Transfer Station. Grant county will reimburs
the Regional Board of Mayors, Electric City, 75% of costs deemed eligible under the Loc old
Waste Financial Assistance guidelines. With a term of July 1, 2021, through June 30, 20
✓22. Parametrix Amendment Eight, change No. 4 Ephrata Landfill RI/FS Engineering Services for the
New Landfill which extends the schedule through February 28, 2022, extends services, and
increases budget by $85,000.00 for a total of $1,145,064.00.
23. Request Notice of Hearing to surplus certain County Owned property as follows:
.,,
vE 6C TiE'7
,.-J
:.
HOURS/
,
NUMBER
YEAR
MAKE -
MODEL
J'.
..... � � . .. .i�..
�... ,... . _... .. _.. ... /.. _ . . � ... :., . .. ..
_ .._.
ii iry i,..s ////i��/iii i.lii.. i.. ivi.3 �:.�.�...�.i�....0//�/�,.ii..i/ .......i.�..c .t i.�i �.Cl✓/..✓�.Gti� �////i iiii�.2
%.i"' //. / ./�• %/
,..
i/ �-r /ii�ii
:1
0618
2001
FORD
TAURUS
561409
$1652.38
_ 008
;FORD:
7092
2016
DODGE
CHARGER
176,662
$2,984.97
7 112 ..
CHARGER.:----
..
1017
2017
CHEVROLET
SILVERADO 2,500
1601755
$3602.24
,...
2010
FORD
UI
7083
2015
DODGE
CHARGER
1431320
$2993.73
;.
2
Page 5of6
Grant County Commissioners Agenda
Week of December 23, 2021
RENEW
,,/24. Reimbursement Request (A-19) for contract work performed by Renew for prevention in Moses
Lake and Quincy, during November 2021, in the amount of $15,431.88 on Washington State
Health Care Authority Contract No. K3919
A5. Reimbursement Request (A-19) for contract work performed by Renew for prevention in Soap
Lake, during November 2021, in the amount of $8,154.69 on Washington State Health Care
Authority Contract No. 1<5536.
SHERIFFS OFFICE
�i 26. Execution of Warrant of Abatement "Property Abatement GCDS 2021-RFB001" with contractor
Skycorp, Ltd., for the abatement of property identified as 134 Quincy Place, NW, Soap Lake, WA
98851 in the amount of $19,397.80. Work to be completed by February 1, 2022.
,./27. Cooperative Law Enforcement Agreement No. 22 -LE -11162700-026 between the Grant County
Sheriff's Office and the USDA, Forest Services Okanogan -Wenatchee National Forest and
Columbia Basin Job Corps Civilian Conservation Center to document a cooperative effort
between the parties to enhance State and local law enforcement in connection with activities on
CENTER lands.
3:00 p.m. — 3:15 p.m. Open Record Public Hearing, Year End Budget Extension
Open Record Public Hearing to consider the following budget extension requests:
• Facilities and Maintenance in the amount of $96.,832.72 for an insurance reimbursement
check received for flooding in the courthouse basement, and an overage of their account.
They are requesting $4,,667.20 from current expense to fund #001.112.
• Multi Agency Communications Center (MACC) in the amount of $2,500,000.00 for Fund135-
186 Emergency Comm. Serv. for the purchase of TAIT radios for all of the MACC User
Agencies.
• Public Works in the amount of $800,,000.00 for Equipment Rental and Revolving Fund (ER&R
510) due to delivery delays of 6 vehicles that were purchased in 2020 but not received until
2021 due to the pandemic. These items were not brought forward to the 2021 budget.
• Veterans Assistance (Fund 104) in the amount of $7,,500 to cover expenses incurred during
2021.
• INET Forfeiture (Fund 109) in the amount of $25.,000 to cover excess expenses incurred
during 2021.
• Treasurer's 0&M (Fund 111) in the amount of $30,000 to cover costs for additional
foreclosure sale held during 2021.
• Dispute Resolution (Fund 136) in the amount of $3,.000 to cover excess expenses incurred
during 2021.
• Building/Fire Marshal (Fund 138) in the amount of $260,.000 to cover excess salary, standby,
leave payout and benefits expenses incurred due to the addition of 4 positions in 2021.
• Sheriff Surplus (Fund 140) in the amount of $1,,500 to cover excess expenses incurred during
2021.
• Other Payroll Benefits (Fund 508) in the amount of $35.,000 to cover excess benefit fees
incurred during 2021.
Page 6 of 6
Grant County Commissioners Agenda
Week of December 23, 2021
• Grants Administration Fund #190.001 for the Washington State Department of Commerce
Grants in the amount of $5,625,235.57 for pass through funding for various grants.
• Public Defense Department to receive funds from the Washington State Office of Public
Defense in the amount of $114.,428.00 for the State v. Blake legislative action.
3:15 p.m. — 3:45 p.m. Open Record Public Hearing, Amendment to the Six Year Transportation
Improvement Resolution.
Open Record Public Hearing to adopt an amendment to the Six Year Transportation
Improvement Program Resolution only. The Plan remains the same and can be viewed anytime
at :https://www.grantcountvwa.gov/239/Public-Works
WEDNESDAY, December 29, 2021
11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call on COVIDD —19 and recovery —
resiliency (Zoom)
THURSDAY, December 30, 2021
No Meetings Held.
FRIDAY, December 31, 2021
New Year's Eve Holiday, Courthouse Closed