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Home My WebLink AboutAgreements/Contracts - Public Works (003)Ul_ Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823 To: Honorable Board of County Commissioners Grant County From: Samuel Castro,, C.P.O. Public Works Director Date: December 22, 2021 Serial No. 21.165 Re: Request to Accept Parametrix. Amendment Eight Change No. 4 for the New Landfill Authorization to accept Exhibit A — Amendment Eight Change No.4 Ephrata Landfill R1/FS Engineering Services This will encompass WELL INSTALLATION, TESTING, AND SURVEY; GROUNDWATER SAMPLING AND TESTING; HYDRAULIC TESTING; MULTI -PHASE EXTRACTION PILOT TESTING; AND FEASIBLITY STUDY COMPLETION. This change No. 4 to Amendment Eight extends the schedule through February 28, 2022, extends services, and adds budget. Change No. 4 is needed to cover costs during schedule extensions because Ecology took six months longer than planned to review the draft Phase I Report and because assertive and inaccurate City Team commentary on both the Phase 1 Report and draft Phase 2 Workplan needs to be resolved. Total Change No. 4 Budget Addition is $80,000.00. Dated this Zj`day of 2021 Board of County Commissioners Grant County, Washington Approve Disapprove Abstain Dist #1Dist #1 Dist #1 Dist #2 - Dist #2 Dist #2 Dist #39 Dist #3 Dist 93 1 SPC 2 2 2021 "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." Information .................................................(509) 754-6082 Keith Elefson, County Road Engineer .................... Ext. 3502 Ed Lowry, Supervisor -Dist. No. I ................................ Ext. 3540 FAX ............................................................... (509) 754-6087 Bob Bersanti, Construction Engineer ..................... Ext. 3503 Mike DeTrolio, Supervisor -Dist. No. 2 ........................ Ext. 3591 E-mail ............................. publicworks@grantcountywa.gov Loc Ohl, Accountant Lead ....................................... Ut. 3555 John Brissey, Supervisor -Dist. No. 3 ............ .............. Ext. 3541 Sam Castro, Public Works Director .....................Ext. 3504 Rod Follett, Foreman -Sign Shop ............................ Ext. 3579 John Spiess, Supervisor -Central Shop ............. (509) 7546086 Samuel Dart, Assistant Director .........................Ext. 3519 Jason Collings, Solid Waste ........................ (509) 754-4319 Andy Booth, Bridge Supervisor .................................... Ext. 3535 Z,-& K21-202 Parametrix ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES 61109I��73�i�1�777 Grant County Amendment Eight Change No. 4 Ephrata Landfill RI/FS Engineering Services WELL INSTALLATION, TESTING, AND SURVEY; GROUNDWATER SAMPLING AND TESTING; HYDRAULIC TESTING; MULTI -PHASE EXTRACTION PILOT TESTING; AND FEASIBILITY STUDY COMPLETION Parametrix provides engineering services in support of the Ephrata Landfill Remedial Investigation and Feasibility Study (RI/FS) under the Consulting Services Agreement among Grant County, Nossaman LLP, and Parametrix (3/28/06; amended 10/11/2013, 01/19/2016, and 04/03/2018). This Change No. 4 to Amendment No. 8 adds scope and budget and extends the schedule., as summarized in the attached Scope of Work and Budget Summary (Exhibit A). Amendment Eight is extended through February 28, 2022. The Amendment Eight budget of $1,145,064, as previously amended, is increased by $80,000. The new Amendment Eight budget is $1,225,064. Approved for CLIENT Accepted for PARAMETRIX, INC. By By _.,. Title }(,(a;f Title Roger W. Flint, Chief Operating Officer Date �� Date: 12/27/2021 Grant County 553-1860-013 Amendment Eight Change No. 4 1 December 2021 Ephrata Landfill RI/FS Engineering Services Para m etrix ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES Grant County Exhibit A: Amendment Eight Change No. 4 Ephrata Landfill RI/FS Engineering Services WELL INSTALLATION, TESTING, AND SURVEY; GROUNDWATER SAMPLING AND TESTING; HYDRAULIC TESTING; MULTI -PHASE EXTRACTION PILOT TESTING; AND FEASIBILITY STUDY COMPLETION This Change No. 4 to Amendment Eight extends the schedule through February 28, 2022, extends services, and adds budget. Amendment Eight took effect on August 31, 2019, to provide engineering services and support for additional remedial investigation (RI; Phase 1) and develop the workplan for additional pilot testing of remedial alternatives (Phase 2 Workplan). Scope and budget have been added and the schedule extended through three prior changes: • Change No. 1 added to the scope, added $387,970 to the budget, extended the schedule through May 281 2021, and temporarily reduced Parametrix's labor multiplier. • Change No. 2 extended services, added $75,000 to the budget, and extended the schedule through July 30, 2021, • Change No. 3 extended services, added $85,000 to the budget, and extended the schedule through December 31, 2021 including two minor schedule extensions. Change No. 4 is needed to cover costs during schedule extensions because Ecology took six months longer than planned to review the draft Phase 1 Report and because assertive and inaccurate City Team commentary on both the Phase 1 Report and draft Phase 2 Workplan needs to be resolved. Change No. 4 excludes the following services: • Dispute resolution • Feasibility study completion, including additional pilot testing Dispute resolution services, if needed, will be provided under a separate agreement. Feasibility study completion and additional pilot testing will be added to Amendment Eight as a future task. Tasks and subtasks are affected by this change as follows: J003 Assessments and Remedial Investigation 01.01 Engineering Support Wells and GW Sample Test (Complete, inactive, no changes) 01.02 Engineering Support Phase 1 Data Report (Schedule extension, scope, and budget addition) Grant County 553-1860-013 Exhibit A: Amendment Eight Change No. 4 1 December 2021 Ephrata Landfill RI/FS Engineering Services SCOPE OF WORK (continued) 01.03 Task Management and Administration (Complete, inactive, no changes) 01.04 Task Direct Costs (Complete, inactive, no changes) J004 Feasibility Study Part 1 02.01 Phase 2 Workplan (Schedule extension, scope, and budget addition) 02.02 Task Management and Admin (Schedule extension, scope, and budget addition) 02.03 Task Direct Costs (Schedule extension, possible budget transfer) 02.04 Critical System Maintenance (Complete, inactive, budget balance transfer) J004 Feasibility Study Part 2 (Future Task 3, not scoped or budgeted) J008 Grant and Project Administration 04.01 GPA through July 2021 (Schedule extension, scope, and budget addition) 04.02 Grant -Ineligible Effort (Schedule extension) In addition to the specific changes above, Parametrix will extend the temporarily reduced labor multiplier (reduced as part of Change No. 1) through February 28, 2022. The task completion schedule is extended through February 28, 2022, and budget is added. Ecology provided their comments on the Phase 1 Report on December 13, 2021, roughly six months later than expected. The comment resolution schedule will be extended due the timing of the comments and to resolve assertive and inaccurate comments from the City's consultant. Subtask 1.3 Task Management and Administration (Complete, Inactive, No Changes) Subtask 1.4 Task Direct Costs (Complete, Inactive, No Changes) Task 2 J004 Feasibility Study Part Subtask 2.1 Phase 2 Workplan (Schedule Extension, Scope, and Budget Addition) Change Summary The task completion schedule is extended through February 28, 2022, and budget is added. Assertive and inaccurate comments from the City's consultant need to be resolved. The Phase 2 Workplan draft to Ecology is still due within 30 days after their approval of the Phase 1 Report. Grant County 553-1860-013 Exhibit A: Amendment Eight Change No. 4 2 December 2021 Ephrata Landfill RI/FS Engineering Services SCOPE OF WORK (continued) Change Summary The task completion schedule is extended, and budget is added to cover task management and administration through February 28, 2022. Change Summary The task completion schedule is extended through February 28, 2022. Direct costs have been lower than planned. Presuming that direct costs remain low, and if needed, some budget may be transferred to active tasks. Change Summary This task is complete and will be inactivated. The budget balance will be transferred to active tasks. Placeholder for additional pilot testing and feasibility study completion. Scope and budget to be developed in future. Task 4 J008Grant and Project Administration .. • • •• ", • • • The task completion schedule is extended to February 28, 2022, and budget is added. The task completion schedule is extended through February 28, 2022. Budget Summary Task & Subtask Addition 1. J003 Assessments and Remedial Investigations 1.1 Engineering Support for New Wells and Groundwater Sampling and Testing 0 1.2 Engineering Support for Phase 1 Data Report $8,000 1.3 Task Management and Administration 0 1.4 Task Direct Costs 0 2. J004 Feasibility Study Part 1 2.1 Phase 2 Workplan $65,000 2.2 Task Management and Administration $5,000 2.3 ITask Direct Costs 0 Grant County 553-1860-013 Exhibit A: Amendment Eight Change No. 4 3 December 2021 Ephrata Landfill RI/FS Engineering Services SCOPE OF WORK (continued) 2.4 Critical System Maintenance 0 3. J004 Feasibility Study Part 2 (Placeholder, not scoped or budgeted) ' . J008 Grant and Project Administration .1 GPA Through October 2021 $2,000 .2 Grant -Ineligible Effort 0 Total Change No. 4 Budget Addition $80,000 Amendment Eight Budget, as Amended by Change Nos. 1, 2, and 3 $1,145,064 New Amendment Eight Budget j$1,225,064 Grant County 553-1860-013 Exhibit A: Amendment Eight Change No. 4 4 December 2021 Ephrata Landfill RI/FS Engineering Services