HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of December 27- January 2,, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW., 1st Floor, Room 101
Ephrata, WA 98823
Public meetings were held in Person with a WEBER Conference Call/Video option available.
MONDAY,DECEMBER 27, 2021
Christmas Holiday, Courthouse Closed
TUESDAY, DECEMBER 28
, 2021
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
9:00 a.m. — 9:30 a.m. B Vasquez, Clerk of the Board Update
9:30 a.m. —10:15 a.m. Commissioners Roundtable -Miscellaneous Discussion
• Veterans Assistance Fund Policy Discussion
• Local Income Tax
• Attendance Policy —Telephonic Means
10:15 a.m. —10:25 a.m. Citizen Public Comment Period
10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update
1) Financial
2) Intakes
3) Courts:
L Offender/Diversion:
ii. Truancy:
iii. Dependency:
4) Martin Hall
5) Administration
11:00 a.m. —11:30 a.m. Budget and Finance Update
11:30 a.m. -12:00 p.m. C Carter, Finance Committee Meeting
Page 2 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
12:00 P.M. —12:30 p.m. C Carter, Grant Transit Authority Meeting (Zoom)
1:00 P.M. —1:15 p.m. Appointment of BOCC Chair/Vice-Chair AND to Boards and Committees
A motion was made by Commissioner Jones, seconded by Commissioner Carter that
Commissioner Stone be elected as Chair of the Board of the Grant County Commissioners for
the calendar year 2022. The motion passed unanimously.
A motion was made by Commissioner Carter, seconded by Commissioner Stone that
Commissioner Jones be elected as Vice -Chair of the Board of Grant County Commissioners for
the calendar year 2022. The motion passed unanimously.
A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the
resolution of 2022 appointments of commissioners to boards and committees. The motion
passed unanimously. (Resolution No. 21 -130 -CC)
1:30 p.m. —2:30 p.m. S Castro, Public Works Update
1.0 Solid Waste (15 min.)
2.0 Public Works General Update (15 min.)
Discussion Items:
2.1— Employee Appreciation (Sam C)
3.0 Public Works Engineering/Roads (15 min.)
Discussion Items:
3.11- Major Projects Update (Keith)
3.12 -Accident Update (Keith)
3.13 -Road Division Updates (Keith)
3.2 - 22 -NE Road Truck Traffic Request (Keith)
3.3 —December 2021 CRAB Reports (Keith)
3.4 —Mae Valley Illuminated Stop Sign (Sam C)
4.0 Equipment Repair and Replacement (15
2:30 p.m. — 3:00 p.m. Consent Agenda (1 through 27)
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve items 1
through 27 on the agenda as presented. The motion passed unanimously.
Page 3 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
ASSESSOR OFFICE
1. Harris Govern Master License and Services Agreement and purchase orders in the approximate
amount of $961,,456.35 to purchases new Assessor's Office software and yearly maintenance
costs. (Approved., noting that the county will get a $100,000 discount for signing the contract
by years end)
AUDITOR'S OFFICE
2. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080 and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$558,434.88)
3. Request to establish a new fund #150.000 titled "GC Abatement Fund" for therocess-in of
p g
payments that will assist in cleaning up properties that are out of code enforcement compliance.
Funds will go through Public Works and the Grant County Health District. (Approved, Resolution
No. 21 -131 -CC)
COMMISSIONERS OFFICE
4. Letter of reappointment for Marilyn Meseberg to the Grant County Lodging Tax Advisory
Committee for aone-year term beginning January 1, 2022, through December 31, 2022.
(Approved)
5. Letter of reappointment for Goldye Moyer to the Grant County Lodging Tax Advisory Committee
for aone-year term beginning January 1, 2022, through December 31, 2022. (Approved)
6. Letter of reappointment for Lori Valdez to the Grant County Lodging Tax Advisory Committee for
a one-year term beginning January 1, 2022, through December 31, 2022. (Approved)
7. Letter of reappointment for Harriett Weber to the Grant County Lodging Tax Advisory
Committee for aone-year term beginning January 1, 2022, through December 31, 2022.
(Approved)
8. Letter of reappointment for Kevin Danby to the Grant County Lodging Tax Advisory Committee
for aone-year term beginning January 1, 2022, through December 31, 2022. (Approved)
9. Appreciation letter for Amanda Laramore for her service on the Grant County Lodging Tax
Advisory Committee. (Approved)
10. Appreciation letter for Marilyn Meseberg for her service on the Grant County Tourism
Commission. (Approved)
11. Request to transfer funds in the amount of $23,000.00 from Grant Admin Fund (190) to the
Current Expense (001) BOCC Revenue for the administration of various grants. (Approved)
12. A19 for the Administrative Office of the Courts for reimbursements for the Prosecutors Office in
the amount of $812.09 as well as the Clerk's Office in the amounts of $1,.902.33 and $11,481.59
relating to Interagency Reimbursement Agreement IAA22169, State v Blake. (Approved)
13. Reimbursement #20, request #12 from City of Moses Lake on the Department of Commerce
Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $22.,792.26 for November
2021 expenses. (Approved)
Page 4 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
14. 2022 Recording Fee Surcharge Distribution Agreement with the Housing Authority of Grant
County, New Hope Domestic Violence and Sexual Assault Services, and the City of Moses Lake
for the sole purpose of distributing fund obtained by the County as a result of RCW 36.22.179
and 1791. Agreement term is January 1, 2022, through December 31, 2022. (Approved)
15. Request for release of funds on the Port of Mattawa Strategic Infrastructure Program SIP #2021-
03 -Port of Mattawa-Commercial Water Filtration and Infrastructure Planning Project in the
amount of $51,547.62. (Approved)
PUBLIC DEFENSE
16. Interagency Agreement with Washington State Office of Public Defense Agreement No.
ICA22016 in the amount of $83,018.00 with a term of January 1, 2022, through December 31,
2022 for the purpose of improving the quality of public defense services in Washington State
Counties. (Approved)
17. Contract Renewal of Westlaw Legal Research Package for West Proflex, Order No. Q-02191139
from Thomson Reuters, for a 3 -year term. (Approved)
PURLIr WORK -
18. Interlocal Agreement between Grant County and the Town of Wilson Creek for the allocation of
grant funds from the Local Solid Waste Financial Assistance Grant from the Washington State
Department of Ecology not to exceed $6,.750.00. (Approved, Resolution No. 21 -132 -CC)
19. Request to purchase unleaded and diesel fuel for county vehicles for the year 2022 from
Coleman Oil in the amount of $1,175,000.00 through Department of Enterprise Contract
#00311. (Approved)
20. Work Plan/Financial Plan Cooperative Service Agreement No. 22 -7353 -5972 -RA in the amount of
$18.,850.00 between Grant County Public Works -Landfill and the United States Department of
Agriculture (USDA) with a term of January 1, 2022 through December 31, 2022. (Approved)
21. A Resolution Awarding a Subgrant to the Regional Board of Mayors, Electric City, for
Reimbursement of Year -Round Oil Recycling Costs and Labor Costs During Household Hazardous
Waste Collection Events at the Delano Regional Transfer Station. Grant county will reimburse
the Regional Board of Mayors, Electric City, 75% of costs deemed eligible under the Local Solid
Waste Financial Assistance guidelines. With a term of July 1, 2021, through June 30, 2023.
(Approved, Resolution No. 21 -133 -CC)
22. Parametrix Amendment Eight, change No. 4 Ephrata Landfill RI/FS Engineering Services for the
New Landfill which extends the schedule through February 28, 2022, extends services, and
increases budget by $85,000.00 for a total of $1.,145,064.00. (Approved)
23. Request Notice of Hearing to surplus certain County Owned property as follows: (Approved, a
public hearing was set for January 18, 2022 at 3:30 p.m.)
VEHICLE ,
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$2 759.71
0618
2001
FORD
TAURUS
56,409
$1652.38
-: 0023.,
RD
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X EDITI.
7092
2016
DODGE
CHARGER
176,662
$2,984.97
Page 5 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
. - . _
._ - , .01:1.
6,..045
,016 75
1017
2017
CHEVROLET
SILVERADO 2500
160,755
$3602.24
20.1
RD
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7083
2015
DODGE
CHARGER
143,320
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_OWN
$242 3 71-77771
RENEW
24. Reimbursement Request (A-19) for contract work performed by Renew for prevention in Moses
Lake and Quincy, during November 2021, in the amount of $15,431.88 on Washington State
Health Care Authority Contract No. K3919. (Approved)
25. Reimbursement Request (A-19) for contract work performed by Renew for prevention in Soap
Lake, during November 2021, in the amount of $8,154.69 on Washington State Health Care
Authority Contract No. K5536. (Approved)
SHERIFFS OFFICE
26. Execution of Warrant of Abatement "Property Abatement GCDS 2021-11FB001" with contractor
Skycorp, Ltd., for the abatement of property identified as 134 Quincy Place, NW, Soap Lake, WA
98851 in the amount of $19,397.80. Work to be completed by February 1, 2022. (Approved)
27. Cooperative Law Enforcement Agreement No. 22 -LE -11162700-026 between the Grant County
Sheriff's Office and the USDA, Forest Services Okanogan -Wenatchee National Forest and
Columbia Basin Job Corps Civilian Conservation Center to document a cooperative effort
between the parties to enhance State and local law enforcement in connection with activities on
CENTER lands. (Approved)
3:00 p.m. — 3:15 p.m. Open Record Public Hearing, Year End Budget Extension
The Commissioners held and Open Record Public Hearing to consider the following year end budget
extension requests:
• Facilities and Maintenance Fund #001, Dept #112 in the amount of $96.,832.72 for an
insurance reimbursement check received for flooding in the courthouse basement, and an
overage of their account. They are requesting $4,,667.20 from current expense to fund
#001.112.
• Multi Agency Communications Center (MACC) Fund #1351 Dept #186 in the amount of
$2.,500,000.00 for Fund135-186 Emergency Comm. Serv. for the purchase of TAIT radios for
all of the MACC User Agencies.
• Public Works Fund #510, Dept #000 in the amount of $800,000.00 for Equipment Rental and
Revolving Fund (ER&R 510) due to delivery delays of 6 vehicles that were purchased in 2020
but not received until 2021 due to the pandemic. These items were not brought forward to
the 2021 budget.
• Veterans Assistance (Fund 104.146) in the amount of $7,,500 to cover expenses incurred
during 2021.
• INET Forfeiture (Fund 109.151) in the amount of $25.,000 to cover excess expenses incurred
during 2021.
Page 6 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
• Treasurer's O&M (Fund 111.153) in the amount of $30,000 to cover costs for additional
foreclosure sale held during 2021.
• Dispute Resolution (Fund 136.187) in the amount of $3,000 to cover excess expenses
incurred during 2021.
• Building/Fire Marshal (Fund 138.116) in the amount of $260,000 to cover excess salary,
standby, leave payout and benefits expenses incurred due to the addition of 4 positions in
2021.
• Sheriff Surplus (Fund 140.114) in the amount of $1,500 to cover excess expenses incurred
during 2021.
• Other Payroll Benefits (Fund 508.188) in the amount of $35,000 to cover excess benefit fees
incurred during 2021.
• Grants Administration Fund #190.001 for the Washington State Department of Commerce
Grants in the amount of $5,625.,235.57 for pass through funding for various grants.
• Public Defense Department to receive funds from the Washington State Office of Public
Defense in the amount of $114,,428.00 for the State v. Blake legislative action.
Tom Gaines, Central Services Director gave a brief overview of his request.
Barbara Vasquez, Clerk of the Board stated the advertised amount for the Public Defense extension
was incorrect. It should have been $115,,035.00.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public
comment portion of the meeting. The motion passed unanimously. A motion was made by
Commissioner Stone, seconded by Commissioner Jones to approve the budget extensions as
presented but amending the amount to the Public Defense extension to the corrected amount of
$115,035.00. The motion passed unanimously. (Resolution No. 21 -134 -CC)
3:15 p.m. — 3:45 p.m. Open Record Public Hearing, Amendment to the Six Year Transportation
Improvement Resolution.
The Commissioners held an Open Record Public Hearing to consider an amendment to
Resolution No. 21 -117 -CC that was adopted November 15, 2021 adopting the Six Year
Transportation Improvement Program.
Keith Elefson, County Engineer stated he was contacted by the County Road Administration
Board (CRAB) that the resolution passed earlier this year was insufficient. Verbiage needed to
be added that:
• A priority array of projects was prepared in accordance with CRAB standards and made
available to the BOCC
• That a report with respect to deficient bridges was available to the board during the
preparation
• That a SEPA application was submitted for environmental pre -assessment was received
by Development Services indicating that the social, economic and aesthetic values
would not be disturbed.
Page 7 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the meeting. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to amend Resolution No. 21 -117 -CC
as presented. The motion passed unanimously.
MISCELLANEOUS ITEMS
The Commissioners approved a 3% Cost of Living Adjustment (COLA) increase for the bargained and
non -bargained employees of Grant County for 2022. (This memo was sent knowing that the non -
bargained employees are still in negotiations and will bargain for their COLA).
The Chair of the Board was authorized to sign the quit claim paperwork for the sale of parcel nos.
040017000, 040018000, 040019000, 040020000 to the City of Quincy; and the Statutory Warranty Deed
as prepared by Stewart Title Company.
WEDNESDAY, December 29, 2021
11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call on COVIDD —19 and recovery —
resiliency (Zoom)
THURSDAY, December 30, 2021
No meetings held
Page 8 of 8
Grant County Commissioners Minutes
Week of December 27, 2021
FRIDAY, December 31,,20-2211
New Year's Eve Holiday, Courthouse Closed
Signed this day of �%✓�a*r , 2022.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
4.
Danny E. S one, Chair
Ro b�.J&z� s� /.a Qba i r
st:
Cindj Carter, M e`rTiV6
Sarb ra J. Vasque;
CleA of the Board