HomeMy WebLinkAboutGrant Related - BOCC (003)_ � `�'�- � �, Housing Authority of Grant County
1139 Larson Blvd. •Moses Lake, WA 98837-3308
Phone: (509) 762-5541 9 Fax: (509) 762-2202
Toll Free: (800) 747-9202 a TTY (800) 833-6388
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... ........... .......... ..........
www.hag'c.net
January 3,. 2022 Dated this- day of .20 ' z2
Board of County COMInissioners
Grant COUnly, W"ashington
AppLove A
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Le AhstaLin
Dist # I Dist #I Dist #I
Grant County Board Of Commissioners Dist #2' Dist #") Dist #42V
ATTN: Janice Flynn Dist #3 ..... f\ ............ .. Disl #3
PO Box 37/35 C Street ...... . . . . ............ . ... Dist
Ephrata, WA 98823
Dear Ms. Flynn:
Please consider this letter and attached documentation the Housing Authority's claim for draw #3 for
December,, 2021, for the Eviction Rent Assistance Program 2.0 (ERAP 2.0). 1 -certify that:
The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program
-(ERAP), contract # 21-46190-108, in the amount of $1,223,598,89 is a true and accurate report and that
all reported expenditures are properly chargeable to the ERAP 2.0 grant.
Sincerely,
Christopher A. Sutherland
Financial Director
The Housing Authority of Grant County, Washington is an equalopportunity provider and employer and does not discriminate on the basis of race, color, national ori 'n, religion, sex, physical or mental
i loye
disability, or familial status. The Housing Authority of Grant County's policies andpractices are designed to provide assurances that persons with disabilities will be given reasonable accommodations,
EQUAL HOUSING upon request so that they may fully access and utilize the housing programs and related services.
OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority.
Contract 21-4619C-1 08 (ERAP 2.0) Grant County/GCHA
HAGC Submitted to GC by:
Date:
Request for Reimbursement No. #3
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_X Made for an allowable activity under the grant guidelines?
_X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
_X Does the employee's time and effort documentation meet the requirements of
Circular A-1 22?
_X Allocable to the program? (i.e., was the dollar amount charged to the program
relative to the benefits received by the program? Is the federalgrantor being
charged its fair share of the cost?)
_X Based on actual costs, not budgeted or projected amounts?
_X_ Applied uniformly to federal and non-federal activities(i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
_X Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the samepurpose, in
like circumstances, be treated as either direct costs only or indirect costs on
with respect to final cost objectives).
_X Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
_X Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
_X Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds,, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
_X Not included as both a direct billing and as a component of indirect costs?
_X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
_X Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks and time and attendance
records.) Documentation may be in an electronic form.
_X Correctly charged to the proper account code and grant period.?
H:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANTTRAP 2,0\ERAP 2.0 Subrecipient Checklist.docx
Page 1
Lead Grantee Name: I I List Sub Grantee Names Below TOTAL OF REMAINING
Report Week or Month/Year: DECEMBER 2021 1 1 1 IBUDGET I Oct -21 Nov -21 Dec -21 Jan -22 Feb -22 Mar -22 Apr -22 May -22 Jun -22 DRAWS BALANCE
Admin
$3141161:00
Operations "$403,921:00
Rent and Utility Assistance $8;257;948.00
B . and For Subcontracting
Rent/Utilities Advance
y y �` c 4 ��?y,. 's •'� 4- ' n �' s c i `a S' �' i '� Yy s '^•'v° ka I
By and For�Advance 4 r,...,. z x.,,. , , y1,
$0.00
$0.00
$0.00
$68.37
$19,588.74
$28,654.09
$129,469.93 $1,098,703.78 $1,194,944.80
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $8,976,030.00 $129,538.30 $1,118,292.52 $1,223,598.89
$0.00 $314,161.00
$48,311.20 $355,609.80
$2,423,118.51 $5,834,829.49
$2,471,429.71 $6,504,600.29
Lead Grantee Name: I I List Sub Grantee Names Below
Report Week or Month/Year: DECEMBER 2021 IHAGC
Total
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
Invoice Total: $1,223,598.89
General Ledger Detail Report
Summary Report for Period 12 Ending 12131/2021
PROJECT 01 - Total: 11546,918.52 11227,614.76 41080.00 1t223,534.76 21770,453.28
00,0
6 F..!, .3 -o 2 9
+
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 01 -
12,-,19(0
00 0
3 18 oO3
Account Number/Description
Beg Balance
Debit
Credit
Net Change End Balance
401000-8-01
MGMT SALARIES - ERAP
21399.44
31683.29
0.00
3,683.29
61082.73
408200-8-01
MGMT FICA - ERAP
180.02
275.82
0.00
275.82
455.84
408201-8-01
MGMT SUTA - ERAP
2.59
0.00
0.00
0.00.
2.59
408202-8-01
MGMT L&I - ERAP
8.62
12.80
0.00
12.80
21,42
408204-8-01
MGMT RETIREMENT - ERAP
399.55
318.03
0.00
318.03
717.58
408205-8-01
MGMT MED/DENT/VIS/LI - ERAP
693.58
324.53
0.00
324.53
1,018.11
4110008-01
ADMIN SALARIES - ERAP
14,936.66
19,853.55
0.00
19,853.55
34,790.21
417100-8-01
AUDIT Grant County- ERAP
12,500.00
0.00
0.00
0.00
12, 500.00
418200-8-01
ADMIN FICA - ERAP
1,132.86
11507.69
0.00
11507.69
21640.55
418201-8-01
ADMIN SUTA - ERAP
168.85
186.95
0.00
186.95
355.80
418202-8-01
ADMIN L&I - ERAP
91.32
122.97
0,00
122-97
214.29
418204-8-01
ADMIN RETIREMENT - ERAP
1,457.20
11390.51
0.00
11390.51
21847-71
418205-8-01
ADMIN MED/DENT/VIS/L ERAP
928.47
201.13
0,00
201.13
11129.60
419013-8-01
TELEPHONE - ERAP
160.04
160.04
0.00
160.04
320,08
419017-8-01
OFFICE SUPPLIES - ERAP`17175.29
552.65
0.00
552-65
11727-94
419018-8-01
POSTAGE - ERAP
7.14-
0.00
0.00
0.00
7.14-
471501-8-01
HAP PAYMENTS -RENT - ERAP
11501,320.80
11184,397.26
41080.00
1,180,317.26 1681,638.06
4715048-01
HAP PAYMNTS UTILITIE: ERAP
9137 - 0.37
14,627.54
0.00
14,627.54
23,997.91
PROJECT 01 - Total: 11546,918.52 11227,614.76 41080.00 1t223,534.76 21770,453.28
00,0
6 F..!, .3 -o 2 9
+
2 7 5 v'S 2
12,-,19(0
00 0
3 18 oO3
+
0-0 0- *1
,524 53
+
7 6
1�9507�1,69
+
6. v 627 -m 54
18 6 0 9 5
+
002
1 SAI9 0 5 1
.201 13
+
160 Ott,
+
5 .52,* 6 5)
4
6 4 e 1 3
0 14
2 111'0 9
as A
Run Date: 1/312022 10:63:49AM
G/L Date: 12/3112021 Page: I
User Logon: CAS
General Ledger Detail Report
Summary Report for Period 12 Ending 12/31/2021
HOUSING
AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 02 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change End Balance
419018-8-02 POSTAGE - ERAP
102.03
64.13
0.00
64.13 166.16
471501-8-02 HAP PAYMENTS - EMAP
11084.00
0.00
0.00
0.00 1 1084.00
PROJECT 02 - Total:
11186.03
64.13
0.00
— 4..-13 1 11250.16
Report Total:
11548,104.55
1,227,678.89
4,080.
'1,223,598,89 21771,703.44
Run Date: 1/312022 10:63:49AM Page: 2
G/L Date: 12/31/2021 User Logon: CAS