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Home My WebLink AboutMinutes - BOCCMINUTES MONDAY, NOVEMBER 05, 2018 The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance. 8:30 a.m. — 8:40 a.m. 2019 Grant County Preliminary Budget Adoption The Commissioners held a meeting to adopt the Grant County Preliminary Budget for 2019 and setting a meeting date for consideration of the final budget. That meeting date is Monday, December 3, 2018 at 9:30 a.m. Commissioner Stevens stated that the total General Fund/Current Expense budget presented for adoption today is $43,795,676.00. The total county budget presented is $135,059,407.00. Madeline Prentice, Chief Accountant, confirmed the amounts given are what she is presenting to the Commissioners for adoption and that these numbers do not include the capital expenditures budget as requested by the departments. That amount is approximately 3.7 million. A motion was made by Commissioner Carter seconded by Commissioner Taylor, to adopt the preliminary budget as presented. The motion passed unanimously. The public comment was held open to conduct the individual office/department budget meetings. (Resolution No. 18- 109-CC) 8:40 a.m. — 9:00 a.m. Juvenile Court and Youth Services Budget Meeting 9:00 a.m. — 9:20 a.m. Clerk's Office Budget Meeting 9:20 a.m. — 9:40 a.m. WSU Extension Budget Meeting 9:40 a.m. —10:00 a.m. Noxious Weed Control Board Budget Meeting 10:20 a.m. —11:00 a.m. Sheriff's Office / Jail / Emergency Management Budget Meeting 11:20 a.m. —11:40 a.m. Board of Equalization / Disability Board / Tourism Commission / Veterans Fund Budget Meeting 11:40 a.m. —12:00 p.m. Commissioners Office and Public Records Budget Meeting 1:00 p.m. —1:20 p.m. Fairgrounds Budget Meeting 1:20 p.m.-2:20 p.m. Central Services/ Facilities and Maintenance/ Interfund Communications / Technology Services Budget Meeting Page 2of6 Grant County Commissioners Minutes Week of November 5, 2018 2:20 p.m.-2:40 p.m. 2:40 p.m.-3:00 p.m. 3:00 p.m. —4:00 p.m. MISCELLANEOUS ITEMS Coroner's Office Budget Meeting Assessor's Office Budget Meeting 2019 Budget Discussion The Commissioners approved a request for out of state travel from New Hope to send Laura Oronia with a client for court proceedings on November 6 and 20, 2018 in Couer d' Alene, ID. (Approved. This was later amended to have Kristina Crowder to assist the client on November 20, 2018) TUESDAY, NOVEMBER 06, 2018 The session was continued at 8:30 a.m. with Commissioners Taylor and Stevens in attendance. Commissioner Carter was at the Royal School District Suicide Prevention Event and excused. 8:30 a.m. — 8:50 a.m. Consent Agenda / ASC Update and Misc BOCC Action (Items 1 through 14) A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1 through 14 on the agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) 3. Recommendation from the Grant County Tourism Commission to renew the contract with Bill Burke of Burke Marketing for the marketing and promotion of tourism in 2019 year. (Approved) AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $851,562.28) Page 3 of 6 Grant County Commissioners Minutes Week of November 5, 2018 SHERIFF'S OFFICE 5. Request for a budget extension in the amount of $5.,086.49 to cover the costs associated with the purchase of miscellaneous equipment for their K-9 program, using private donations through the Columbia Basin Foundation. (Approved, the public hearing was scheduled for December 3, 2018 at 11:30 a.m.) 6. Request for a budget extension in the amount of $9.,120.00to cover the cost associated with the purchase of miscellaneous traffic safety equipment, using reimbursement funds from the Washington Association of Sheriffs and Police Chiefs (WASPQ through their annual Traffic Safety Equipment Grant program. (Approved, the public hearing was scheduled for December 3, 2018 at 11:30 a.m.) 7. Request for a budget extension in the amount of $157,344.00 ($148,211.00 to the Sheriff's Budget and $9.,133.00 to the Jail Budget) to cover the costs associated with overtime and mileage/vehicle fees related to their work at the Gorge Amphitheater, reimbursed by Live Nation. (Approved, the public hearing was scheduled for December 3, 2018 at 11:30 a.m.) 8. Request for a budget extension in the amount of $254,,586.00 to cover the costs associated with the wages and benefits for three deputies and the costs associated with providing them with patrol vehicles and equipment specific to their assignment. $250,086.00 will be reimbursed from the Washington Traffic Safety Commission (WTSC) through a Traffic Safety Team grant, passed though from the United States Department of Transportation National Highway Traffic Safety Administration. (Approved, the public hearing was scheduled for December 3, 2018 at 11:30 a.m.) ILWITAI • 9. New Hope will be hosting a Criminal Justice Training on Resiliency Practices on November 19, 2018 at Cave B Restaurant and requests approval to pay for staffs and trainer's lunch and charge it on their county credit card. (Approved) CENTRAL SERVICES 10. Central Services request for a Change Order #2 in the approximate amount of $50,000.00 to the Del Sol custodial services contract. Changes are adding services at Juvenile Court and Youth Services along with outlying Grant Integrated Services buildings (Quincy and Grant Coulee). (Approved) 11. Central Services request to award the bid for the Auditor's Office design, manufacturing and installation of new casework to Archers Cabinets in the amount of $14,836.25. (Approved) GRANT INTEGRATED SERVICES 12. Request to remove Cheri Dowse and Gus Winters as Designated Crisis Responders for Grant County as they no longer work for GrIS. (Approved) 13. Request to designate Anselmo Quezada as a Designated Crisis Responder for Grant County. (Approved) Page 4 of 6 Grant County Commissioners Minutes Week of November 5, 2018 TECHNOLOGY SERVICES 14. Request to purchase an additional Laserfiche license from Cities Digital in the amount of $10,243.17 for their internal forms project. They have funding within their current budget. (Approved) 9:00 a.m. — 9:20 a.m. Human Resources Budget Meeting 9:20 a.m. — 9:40 a.m. Benefits and Compensation Budget Meeting 9:40 a.m. —10:10 a.m. Grant Integrated Services Budget Meeting 10:30 a.m. —10:50 a.m. Development Services Budget Meeting 11:10 a.m. —11:30 a.m. Prosecuting Attorneys Office /Crime Victim Budget Meeting 11:30 a.m. —11:50 a.m. New Hope Budget Meeting 1:00 p.m. — 2:00 p.m. 2019 Budget Discussion 1:50 p.m. — 2:10 p.m. Grant County Museum Budget Meeting 2:10 p.m. — 3:00 p.m. Misc Gen Govt /Grants Admin /Economic Enhancement /Strategic Infrastructure Program Budget Meeting MISCELLANEOUS ITEMS The Commissioners wrote a letter of non -objection to the Washington State Liquor and Cannabis Board for Potholes Ducks Unlimited to be issued a special occasion liquor license for their fundraiser to be held at 6897 Highway 262 SE, Othello, WA on November 17, 2018. WEDNESDAY, NOVEMBER 07.2018 9:00 a.m. — 9:20 a.m. Public Works Budget Meeting 9:20 a.m. — 9:40 a.m. District Court Budget Meeting 9:40 a.m. —10:00 a.m. Pubic Defense / Law Library Budget Meeting 10:00 a.m. —10:20 a.m. Treasurer's Office Budget Meeting Page 5 of 6 Grant County Commissioners Minutes Week of November 5, 2018 10:20 a.m. —10:40 a.m. Bonds /Operating Transfers /Emergency Communications Budget Meeting 10:40 a.m. —11:00 a.m. Law and Justice / REET 1 and 2 /Trial Court Improvement Budget Meeting 11:40 a.m. —12:00 p.m. Capital Outlay Budget Meeting 1:00 p.m. — 2:00 p.m. 2019 Budget Discussion THURSDAY, NOVEMBER 08, 2018 9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communication Center (MACC) Board Meeting (Moses Lake) 10:00 a.m. —12:00 p.m. C Carter at QUADCO Meeting (Public Works, Ephrata) 1:00 p.m. —1:20 p.m. Auditor's Office Budget Meeting 1:20 p.m. —4:00 p.m. 2019 Budget Discussion (Cancelled) 1:30 p.m. — 3:00 p.m. C Carter at Area Aging /Council of Governments Meeting (E Wenatchee Office) 3:00 p.m. — 5:00 p.m. T Taylor at New Hope Sexual Assault Accreditation Site Visit (New Hope, Moses Lake) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Fausto Villafana (Villafana Short Plat) File # P 18-0262 (preliminary P 15-0176) Final Plat Submission and Review. FRIDAY, NOVEMBER 09, 2018 10:00 a.m. —12:00 p.m. T Taylor at New Hope Sexual Assault Accreditation Exit Meeting (New Hope, Moses Lake) (Cancelled) Page 6 of 6 Grant County Commissioners Minutes Week of November 5, 2018 Signed this VM day of Cby-,- , 2018. BOARD OF COUNTY COMMISSIONERS Grant unty, Washi ton Richard Stevens, Chair To I r, Vice- ai Cindy CartQ Member