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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 9, 2018 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stevens and Carter in attendance. Commissioner Taylor was out and excused. 8:30 a.m. – 9:00 a.m. Elected Official Roundtable 9:00 a.m. – 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 7) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through 5 and 7 on the agenda as presented. The Commissioners voted to hold item 6 until August 27, 2018. The motion passed with 2 Commissioners in attendance. 1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) _ 2.Wasington State Department of Social & Health Services (DSHS) Contract Amendment, (WorkFirst On -Site Family Violence Services) No. 1763-15848, Amendment No. 1,_betweenGrant— County, by and through its New Hope Domestic Violence and Sexual Assault Services and DSHS' Economic Services Administration, Division of Community Services. Funding increase is in the amount of $31,000.00 with a term of July 1, 2018 through June 30, 2019. (Approved) 3. Reimbursement Request #12 on Washington State Department of Commerce on Consolidated Homeless Grant, (CHG) No. 17-46108-10, administered through the Grant County Housing Authority, in the amount of $28,370.28. (Approved) 4. Washington State Department of Commerce, Community Services and Housing Division, Office of Crime Victims Advocacy, Children's Advocacy Center Child Centered Services VOCA Initiative, Grant Contract No. 19-31219-401, with Grant County, by and through New Hope Domestic Violence & Sexual Assault Services. Grant is for $92,256.00 with a term of July 1, 2018 through June 30, 2019. (Approved) 5. Contractor Information Update Form for DVR Contract; between Grant County, by and through its Grant Integrated Services and Washington State Department of Social & Health Services (DSHS). (Approved) 6. Grant County 2018 Statement, Moses Lake Irrigation & Rehabilitation District tax in the amount of $9,034.39 (amount to be paid to Grant County Treasurer). (The Commissioners voted to hold this item until August 27, 2018) 7. Washington State Department of Commerce, Community Services and Housing Division, Office of Crime Victims Advocacy, SFY 2019 Language Bank Grant Program, Grant Contract No. F17- 31219-705, with Grant County, by and through New Hope Domestic Violence & Sexual Assault Services. Grant is for $5,000.00 with a term of July 1, 2018 through June 30, 2019. (Approved) 10:00 a.m. –10:15 a.m. Commissioners Office Safety Meeting. 10:30 a.m. 10:45 a.m. Citizen Public Comment Period (No public in attendance) Page 2 of 6 Grant County Commissioners Minutes Week of July 9, 2018 11:00 a.m. -11:50 a.m. 1:00 p.m. -1:20 p.m 1:30 p.m, -1:50 p.m. 7:00 p.m. - 8:00 p.m. MISCELLANEOUS ITEMS Commissioners at Public Works Road Supervisor Meeting (Public Works, Ephrata) T Fairbanks, District Court Update M McKnight, Assessor's Office Update C Carter at Quincy Valley Leadership Meeting (Quincy Police Department) The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the July 6, 2018 payroll. Washington State Department of Commerce, Community Services and Housing Division, Office of Crime Victims_Advocacy, Core -and -Specialized Sexual -Assault Services-SFY 2019,' Grant -Contract -No. 19=31310- 165, with Grant County, by and through New Hope Domestic Violence & Sexual assault Services. Grant is for- $264;223.00 -with -a term of July 1, 2018 -through June 30,-2019: (Approved) - - - - - - TUESDAY, JULY 10, 2018 The session was continued at 8:45 a.m. with Commissioners Stevens and Carter in attendance. Commissioner Taylor was out and excused. 8:45 a.m.-8:55 a.m. Open Record Public Hearing, Central Services Budget Extensions The Commissioners held an Open Record Public Hearing to consider a budget extension request from Central Services in the amount of $22,049.45 for the following: • Quality Paving change order in the amount of $8,100.00 for the repairs of parking lot "C" and "G"• • Cooling valve replacement in the amount of $8,949.45 for the air handling unit at the Law and Justice Bldg; • Micro processing control board in the amount of $5,000.00 for the chiller at the Law and Justice Bldg. Tom Gaines, Director of Central Services, discussed his request stating funding is being requested from current expense. Page 3 of 6 Grant County Commissioners Minutes Week of July 9, 2018 Darryl Pheasant, Treasurer, asked if REET 126 funds could be used instead of Current Expense funds or Law and Justice Funds, Commissioner Stevens stated the Board can approve the budget extension with the stipulation of finding out if REET 1 or Law and Justice Funds could be used. Commissioner Carter moved to close the public comment portion of the hearing. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. Commissioner Carter moved to approve the budget extension but using REST 1 or Law and Justice Funds instead of Current Expense funds, if possible. Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (It was determined that REET 1 funds could be used: Fund #126, Department #168. Resolution No. 18 -068 -CC) 9:00 a.m.-9:50 a.m. K Eslinge.r, Human Resources Update Calendar Items 07/12/18 — Work in Ellensburg Discussion Items 1. Central Services Staffing Requests 2. Public Complaint Recommendations 3. PAR—Jim McKiernan 4. Hiring Freeze — District Court Commissioner 5. Hiring Freeze—Office Assistant—Seasonal Labor Relations 6. Association — CH, DC; PW; SW; YS PERC: PERC Unassigned Other: PERC Unassigned 7. Teamsters-GCSO — Corrections Grievance: Pay Structure Grievance PERC: PERC 130683-P-18 PERC 130684-P-18 Teamsters-GCSO — Sheriff Support Negotiation: Negotiations for 01/01/19 Page 4 of 6 Grant County Commissioners Minutes Week of July 9, 2018 9. Teamsters-GrIS — CM, I&C, TS, SUD Negotiation: Negotiations for 01/01/18 Grievance: Grievance GT20180703 — Change in Work Hours Personnel Action Request (PAR) for the salary, wage and/or position changes for James McKiernan, Fairgrounds. (Approved) Hiring Freeze Exception form from the Fairgrounds for a third Office Assistant — Seasonal position. (This request was denied). Hiring Freeze Exception form for a District Court Commissioner position. (Approved) 10:00 a.m. —10:20 a.m. Consent Agenda (Items 1 through 8) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through -8 on the agenda as_pr_ese.nted._T_h.e-motio.n.-passed_with-2-Commissioner-s-in-attendance. COMMISSIONERS OFFICE_ 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Commissioners June 25, 2018 Minutes for approval. (Approved) 3. New liquor license application for Mike's BBQ and Smoked Meats, 90013th Ave SW, Ste 12, Quincy, WA 98848, from the Washington State Liquor and Cannabis Board. (Approved) 4. Special occasion liquor license applications for Columbia Basin Rodeo Association for their event August 15-17, 2018 at the Fairgrounds Rodeo Facility in Moses Lake; and Ridge Riders, Inc. for their event July 21-22, 2018 at their Rodeo Grounds in Grand Coulee, from the Washington State Liquor and Cannabis Board. (Approved) AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $669,793.29) NEW HOPE 6. Budget extension request in the amount of $65,918.00 to receive funding from a new contract with the Washington State Department of Social and Health Services (DSHS) for Culturally Specific Domestic Violence Services. (Approved, the public hearing was scheduled for July 30, 2018 at 11:00 a.m.) 7. Request for an operating transfer in the amount of $75,000.00 in order to maintain a positive balance. (Approved, the funds will come from Current Expense) Page 5 of 6 Grant County Commissioners Minutes Week of July 9, 2018 8. Request for out of state travel for Amy Gallardo Washington State Criminal Justice Training Commission training from August 6-10, 2018 in Clairmont, CA. (Approved) 10:30 a.m. —10:50 a.m. WA State Auditor's Office — 2016 Accountability / Financial Exit Conference 11:00 a.m. —11:50 a.m. T Gaines, Central Services Update 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update 1:30 p.m. -2:20 p.m. J Tincher, Public Works Update (1 item) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve item 1 on the agenda as presented. The motion passed with 2 Commissioners in attendance. I. Request to surplus Equipment Revolving and Replacement (ER&R) fund vehicle#648, a 2015 Ford F-250 Super Cab (black) VIN #: 1FT7X2B68FEA46663 and sell it to the Sheriff's Office for the amo_unt_of_$.19,0.00.00._(Appr-oved) 3:00 p.m. — 4:00 p.m. -- R Stevens at Emergency FoodandShelter Program -Meeting (EFSP)- — (Samaritan Hospital, Moses Lake) WEDNESDAY, JULY 11, 2018 T Taylor, Out 4:00 p.m. — 5:30 p.m. VETERAN'S ADVISORY BOARD MEETING 7:00 p.m. —8:30 p.m. R Stevens and C Carter at Health Board Meeting (Public Works, Ephrata) THURSDAY, JULY 12, 2018 T Taylor, Out 9:00 a.m.— 10:00 a.m. R Stevens at Multi Agency Communications Center (MACC) Board Meeting (Moses Lake Office) Page 6 of 6 Grant County Commissioners Minutes Week of July 9, 2018 1:30 p.m. - 3:00 p.m. C Carter at Area Aging / Council of Governments Meeting (E Wenatchee Office) 6:00 p.m. -7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) FRIDAY, JULY 13, 2018 T Taylor, Out No meetings held i-, Signed this ,?-"� d - -BOARD OF COUNTY COMMISSIONERS - - -- Gran County, Was ' gton Richard Stevens, Chair Tom Taylor, Vice -C air f� 5 c5a) Cindy Carter, Member