HomeMy WebLinkAboutOrdinance 18-055-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
ORDINANCE ADDING CH. 3.84 TO THE
GRANT COUNTY CODE TITLED
"ELECTRONIC ACCESS TO SUPERIOR
COURT RECORDS AND IMAGES"
WHICH ALLOWS REGISTRATION AND
FEE COLLECTION FOR ODYSSEY
CASE MANAGEMENT SYSTEM
RECITALS:
ORDINANCE No. 18- 06 -CC
WHEREAS, the Washington Administrative Office of the Courts (AOC)
administratively implemented the Odyssey case management system. The Odyssey
Portal is a web based application used to access Odyssey court records; and,
WHEREAS, access to Odyssey Portal requires registration and approval by the
Grant County Clerk; and,
WHEREAS, RCW 36.18.050 allows the Clerk to impose uncompensated fees for
services similar to existing services; and,
WHEREAS, RCW 36.18.016 directs that the Clerk must charge fees for non -
statutory services under authority of a local ordinance and/or policy; and,
WHEREAS, the Board of County Commissioners of Grant County, State of
Washington, hereby authorizes the Grant County Clerk to assess an annual registration
fee on all natural persons electronically accessing superior court records; provided,
however, the Clerk may not assess a registration access fee on employees of not-for-
profit organizations or corporations whose primary purpose is to provide access to
justice for the poor and infirm, courts of limited and general jurisdiction, and government
agencies and departments accessing superior court records via Odyssey Portal; and,
WHEREAS, the Grant County Clerk shall adopt appropriate procedures for the
collection of the annual registration access fee; and,
WHEREAS, the Grant County Clerk shall have the authority to approve and sign
registration access agreements with natural persons desiring access to electronic
superior court records; and,
WHEREAS, the Grant County Clerk shall establish a registration fee for access
to the Odyssey Portal. The Clerk may adjust the fee annually to reflect any changes in
Civil8\Departments\Ordinances\2018\Electronic Access Fee Page 1
the costs of providing the service as determined by financial analysis or comparisons
with other entities; and,
WHEREAS, subsequent system expansion including image viewing through a
document management system may increase costs; therefore, the Clerk shall be
authorized to assess an access fee up to Five Hundred Dollars and no/100's ($500)
annually for maintaining, enhancing, and operating said service upon implementation of
future expansion to view electronic images of superior court records.
NOW, THEREFORE, BE IT HEREBY ORDAINED: by the Board of County
Commissioners of Grant County, State of Washington, that a new chapter, "Electronic
Access to Superior Court Records and Images" be added to Title 3 as Chapter 3.84 of
the Grant County Code, as follows:
Chapter 3.84
ELECTRONIC ACCESS TO SUPERIOR COURT RECORDS AND IMAGES
Sections:
3.84.010
Assessment of access fee authorized.
3.84.020
Fee collection.
3.84.030
Contracting authority.
3.84.040
Establishment of fee.
3.84.010 Assessment of access fee authorized.
The Grant County Clerk is authorized to assess a registration access fee on all natural
persons electronically accessing superior court records; provided, however, that the
clerk may not assess a registration access fee on employees of not-for-profit
organizations or corporations whose primary purpose is to provide access to justice for
the poor and infirm, courts of limited and general jurisdiction, and government agencies
and departments accessing superior court records via Odyssey Portal while in the
performance of their official duties.
3.84.020 Fee collection.
The Grant County Clerk shall adopt appropriate procedures for the collection of the
annual registration access fee.
3.84.030 Contracting authority.
The Grant County Clerk shall have the authority to approve and sign access
agreements with natural persons desiring access to electronic superior court records.
Civil8\Departments\Ordinances\20.8\Electronic Access Fee Page 2
3.84.040 Establishment of fes.
The Grant County Clerk shall charge an annual registration access fee of Twenty-five
Dollars and no/100's ($25.00) per entity for access to Odyssey Portal. Subsequent
expansion of access to view electronic images via a document management system
may include an additional annual fee of up to $500.00 based upon the costs of providing
access to electronic images of superior court records and maintaining, enhancing, and
operating said service.
The Clerk may annually adjust either the registration access fee or the electronic image
fee to reflect any changes in the costs of providing these services as determined by
subsequent financial analysis and/or comparisons with other entities.
DATED this S'X day of 2018.
BOARD OF COUNTY COMMISSIONERS
Yea Nay Abstain
GRANT COUNTY, WASHINGTON
Richard Stevens, hair
ATTE T:
J. q zTo aylor, Vice airOC-arbara
lerk of tl o r
Cindy Carte Member
y
Published:
Approved as to form:
tarnes itchell, WSBA #31031
Deputy Prosecuting Attorney
Date: 5 /A
Civil8\Departments\Ordinances\2018\Electronic Access Fee Page 3