HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 14, 2018
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 8)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 2
through 8 on the agenda as presented. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Request from the City of Soap Lake on Strategic Infrastructure Program (SIP) #2017-01, Paul
Lauzier Community Park Renovation, for reimbursement request #2 to be made prior to
completion of the project in the amount of $18,432.16 (due to tight cash flow). (Approved)
3. Grant County Economic Development Council 2018 Municipal Services Agreement with Grant
County, Washington. Term through December 31, 2018 with compensation in the amount of
$25,000 per year. (Approved)
4. Amended 2018 Agreement Regarding Use of County Property for Public Purpose between Grant
County and Ephrata Chamber of Commerce for its Car & Toy Show and Shine event on July 21,
2018 for utilization of a portion of the Courthouse and surrounding area including Parking Lot
"F". (Approved)
5. Reimbursement Request (A-19) for contract work performed by Grant County, by and through
Grant Integrated Services, during April, 2018 on Washington State Department of Corrections
contract in the amount of $228.75. (Approved)
6. Reimbursement Request (A-19) for contract work performed by Grant County, by and through
Grant Integrated Services' Prevention and Recovery Center (PARC), during March 2018 on
Washington State Department of Social & Health Services Division of Behavioral Health and
Recovery Contract No. 1763-94250 in the amount of $6,788.40. (Approved)
7. Saffiretix Addendum between Grant County, through the Fairgrounds, and Saffire to provide
online ticket sales for the 2018 Fair via the Fairgrounds website. Term is one year. (Approved)
8. Amendment A to the Washington State Department of Commerce, Community Services and
Housing Division, Office of Crime Victims Advocacy Children's Advocacy Center Child Centered
Services VOCA Initiative, Grant Contract No. 18-31219-401, with Grant County, by and through
New Hope Domestic Violence & Sexual Assault Services. This amendment modifies the budget
by shifting funds between line items. (Approved)
9:30 a.m. — 9:50 a.m. L Williamson, Board of Equalization — Member Discussion
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
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Grant County Commissioners Minutes
Week of May 14, 2018
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Rocky Cassiano came in to talk to the Commissioners about an upcoming public hearing "Carlile
Development Minor Rezone". They informed him that they were unable to discuss the details
before the hearing. Mr. Cassiano discussed inalienable rights, Blacks Addition, 2008 Real Estate
Market Crash, urbanizing rural areas, UGA areas, and water quality..
11:00 a.m. —11:50 a.m. Commissioners at Public Works Road Supervisor Meeting (Public Works,
Ephrata)
1:00 p.m. —1:20 p.m. T Jones, Patrol Vehicle Discussion
1:30 p.m. —1:50 p.m. M McKnight, Assessor's Office Update (Did not attend)
2:00 p.m. — 2:10 p.m. Open Record Public Hearing, Central Services and Fairgrounds Budget
Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
requests:
• Fairgrounds Fund #309, Department #000 in the amount of $902,000.00 for the grandstand
bleacher replacement project (permitting, waste disposal and miscellaneous expenses).
$500,000.00 was obtained from a State Health and Safety Grant. The balance will be paid
from the sale of the fairgrounds property.
• Fairgrounds Fund #309, Department#000 in the amount of $12,050.70 to install an auto -
sampling device for the Fairgrounds discharge water to the City of Moses Lake Sewer
System. This device is an ISCO brand equipment and will be purchased from Whitney
Equipment as it is currently installed on the system and is compatible. Funding will come
from the County Fairgrounds Sewer Project monies.
• Central Services Fund #127, Department #169 in the amount of $150,611.88 to purchase
equipment and hire personnel for security enhancements to the Law and Justice Building.
This will include a Rapiscan X -Ray Screening System, Walk -though Metal Detector,
Miscellaneous construction costs and Phoenix Protective Corp. personnel. Funding is being
requested from the Trial Court Improvement fund.
• Central Services Fund #121, Department #163 in the amount of $11,087.78 to purchase
carpet for the Prosecuting Attorney's Office. Bond funds were previously going to be used
to fund this project but they are no longer available. Funding will come from Law and
Justice funds.
Tom Gaines, Central Services Director, discussed his requests.
Mickey Webb, Fairgrounds Director, discussed his requests.
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Taylor seconded and the motion passed unanimously. Commissioner Taylor moved to approve the
budget extensions as presented. Commissioner Carter seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 18 -052 -CC)
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Grant County Commissioners Minutes
Week of May 14, 2018
2:30 p.m. - 2:50 p.m. J Bishop, Port of Moses Lake - Sister City Update
4:30 p.m. - 5:00 p.m. T Taylor at Fairgrounds Walk Through (Fairgrounds)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the May
11, 2018 payroll.
TUESDAY, MAY 15, 2018
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. - 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. Work in Ellensburg - May 17
2. HWC Meeting - May
3. NOVAtime Project
4. Sun Life Absence Management Project
5. Laserfiche Project
6. Benefits Auditing Project
Recommendations
7. Zaira Arroyyo-Arrieta PAR
8. Theresa Njoroge PAR
9. Dawn Davis PAR
10. Tom Gaines PAR
Budget, Finance, & Risk
11. State Audit — Benefits
12. LEOFF 1 Retiree Coverage — Dental & Vision
Policy & Procedure
13. Mea] Reimbursement
Recruitment / Civil Service
14. Hiring Freeze
Labor Relations.
15. Association — CIq; DC; PW; SW,- YS
Grievance: Assessor Grievance
16. Association — Deputy Sherr'
Negotiation, Negotiations for 01/01/18 (05/21)
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Grant County Commissioners Minutes
Week of May 14, 2018
17. Teamsters-GCSO — Corrections
Negotiation: Corrections Mediation Arbitration
18. Teamsters-GrIS — CSS, Initial Svcs, Therapy Svcs
Negotiation, Negotiations for 01/01/18
Personnel Action Request (PAR) for the salary, wage and/or position changes for Tom Gaines,
Central Services; Zaira Arroyo-Arrieta, Juvenile Court and Youth Services; Theresa Njoroge and
Dawn Davis, Grant Integrated Services.
10:00 a.m. -10:50 a.m. M Webb, Fairgrounds Update
• Insurance Requirements for Day Booths
• Rodeo Arena Bleacher Update
• Flume Update
• General Updates on Misc. Projects
• General Updates on Staffing
11:00 a.m. -11:20 a.m. Consent Agenda (Items 1 through 8)
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
SHERIFF'S OFFICE
2. Request to purchase Northpointe Suite COMPAS Classification software and licenses from
equivant in the amount not to exceed $36,000.00. This was approved in their Capital
Expenditures budget and would come from Law and Justice Funds. (Approved, Resolution No.
18 -051 -CC was signed authorizing the sole source purchase)
3. Request for emergency purchase and installation of a compressor unit at their Work Release
facility. A quote was received from Basin Refrigeration in the amount of $5,346.00 and a budget
extension is also being requested as this was not anticipated in their 2018 budget. They
recommend using Law and Justice Funds. (Approved, the public hearing was scheduled for June
12, 2018 at 10:00 a.m.)
CENTRAL SERVICES
4. Request permission to publish a Request for Proposal (RFP) for the purposes of converting all
data on the AS -400 archival system to a format useable by the departments that must continue
to access the data. The anticipated cost is between $125,000.00 - $150,000.00 and the
Auditor's O&M Funds are available for this cost. (Approved)
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Grant County Commissioners Minutes
Week of May 14, 2018
AUDITOR'S OFFICE — ELECTIONS DEPARTMENT
5. Request to purchase a Clear Ballot voting system in the amount of $150,271.20 as their current
system is at "end of Life" and they have no back up system. They are requesting Current
Expense funds. (Approved, the public hearing was scheduled for June 12, 2018 at 10:00 a.m.)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$235,093.52)
NEW HOPE
7. Request to purchase portable interview equipment from Centurion Building Services LLC in the
amount of $8,162.64 using Children's Advocacy Center Child Center Services VOCA Initiative
grant funds. (Approved, Resolution No. 18 -050 -CC was signed authorizing the sole source
purchase)
8. Request to purchase Laptop computer equipment in the amount of $6,792.68 through CDW-G
via Technology Services using Department of Social and Health Services (DSHS) and Sexual
Assault grant funds. (Approved)
11:30 a.m. —11:50 a.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 and 2)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1 and
2 on the agenda as presented. The motion passed unanimously.
1. Authorization to Call for Bids for the 4 -NE Road Project with a bid opening date of June 5, 2018
at 1:30 pm. (Approved)
2. Authorization to Purchase a JRB Quick Coupler and Attachments on the 2018 Equipment
Expense Program through the National Joint Powers Alliance (NJPA) process:
One (1) each JRB Quick Coupler with Bucket and two (2) sets of forks attachments in the amount
of $28,672.39 not including sales tax. This equipment will be purchased from Pape Machinery,
Inc., through the NJPA process, Contract #032515-JDC. (Approved)
3:00 p.m. — 4:00 p.m. T Taylor and C Carter at Workforce Education Center Groundbreaking
Ceremony (ATEC, BBCC)
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Grant County Commissioners Minutes
Week of May 14, 2018
WEDNESDAY. MAY 16. 2018
8:45 a.m. — 9:15 a.m. GRANT COUNTY SHERIFF'S OFFICE SWEARING IN
7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council — Board
Meeting (ATEC, BBCC)
9:30 a.m. —12:00 p.m. TOURISM COMMISSION MEETING
10:00 a.m. —11:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
7:00 p.m. -9:00 p.m. PLANNING COMMISSION
THURSDAY, MAY 17, 2018
9:00 a.m. — 4:30 p.m. BOARD OF EQUALIZATION HEARINGS
2:00 p.m. — 5:00 p.m. R Stevens at Transportation Improvement Board (TIB) Meeting (Kitsap
Conference Center, Bremerton)
6:30 p.m. — 8:00 p.m. T Taylor at Grant Transit Authority Board Meeting (Moses Lake Office)
FRIDAY, MAY 18, 2018
9:00 a.m. —4:30 p.m. BOARD OF EQUALIZATION HEARINGS
9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board (TIB) Meeting (Kitsap
Conference Center, Bremerton)
10:30 a.m. —11:15 a.m. C Carter at Suicide Prevention Coalition Meeting (GrIS Library, Moses
La ke)
11:30 a.m. —1:00 p.m. C Carter at Boys and Girls Club Campaign for Kids Luncheon (McGraw
Clubhouse, Paxson Drive, Moses Lake)
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Grant County Commissioners Minutes
Week of May 1.4�,-�2j�018
1
Signed this I p� v day of , 2018.
BOARD OF COUNTY COMMISSIONERS
est:
irbara J. Vas c'e , MC
he Boar,
erk of t
Gran.,County, Washin on
Richard Stevens, Chair
- I _ _
(To('akyor, Vice f} i
Cindy Cart r, Member