HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 30, 2018
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Taylor and Carter in
attendance. Commissioner Stevens was out and excused.
9:00 a.m. — 9:20 a.m. ASC Update and Misc BOCC Action (Items 1 through 4)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 3 and
4 on the agenda as presented. Item 2 was not ready for signature. The motion passed with 2
Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc.
2, Anticipating: Phoenix Protective Corporation (PPC); Security Service Agreement between Grant
County, on behalf of Superior Court and Grant County Juvenile Court & Youth Services for the
provision of two uniformed guards at the Law & Justice Building and two uniformed guards at
Juvenile Court and Youth Services Building (Monday and Tuesdays only). Term is May 1, 2018
through December 31, 2018. (Item not ready for signature)
3. License for Use of Resources (Facilities, Equipment and Services) with the Columbia Basin Rodeo
Association for their Moses Lake Roundup Rodeo and Demolition Derby to be held at the
Fairgrounds. Term is from March 1, 2018 — December 31, 2022. (Approved)
4. Memorandum of Understanding between the Washington State Patrol and Grant County
Juvenile Court and Youth Services (Contract No. K13315) to set forth the policy to ensure the
protection of criminal history record information (CHRI) between these entities and the Federal
Bureau of Investigation (FBI). This agreement becomes effective on the date of the last
signature and continues for three (3) years. (Approved)
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance).
11:00 a.m. —11: 10 a.m. Open Record Public Hearing, District Court Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following requests from
District Court:
• Fund #127, Department #169 in the amount of $6,135.25 to purchase speakers, microphones and
support equipment for Courtrooms 202, 301 and Moses Lake. These items are needed to work
with the BIAMP system (already purchased). This will be funded from the Trial Court
Improvement fund.
• Fund #127, Department #169 in the amount of $2,715.89 to purchase a laptop via Technology
Services for Courtroom 209, using Trial Court Improvement Funds.
Tifini Fairbanks, Administrator, District Court, discussed her request.
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Grant County Commissioners Minutes
Week of April 30, 2018
Joe Carter, Assistant Director of Technology Services, stated the cost of the laptop has been
decreased as they were able to buy in bulk and reduce the cost. The new cost is $2,336.75. This
cost includes the laptop, docking station, RAM upgrade to 16mb, and Microsoft Office 2013 Pro.
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Taylor seconded and the motion passed with 2 Commissioners in attendance. Commissioner Carter
moved to approve the budget extensions noting the new amount for the laptop is $2,336,75.
Commissioner Taylor seconded and the motion passed with 2 Commissioners in attendance. The
hearing adjourned. (Approved, Resolution No. 18 -046 -CC)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the April
27, 2018 payroll.
TUESDAY, MAY 1, 2018
The session was continued at 9:00 a.m. with Commissioners Taylor and Carter in attendance.
Commissioner Stevens was out and excused.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. Schedule: Work in Ellensburg 05/02
2. Training Program
a. Suicide Prevention
b. First Aid/CPR
Recommendations
3. Hiring Freeze — Corrections Officer
4. Hiring Freeze — Corrections Officer
5. Hiring Freeze — Records Specialist
6. PAR — Suhail Palacios
7. PAR — Lori Kinzel
Budget, Finance, .& Risk
8. Lincoln Financial Audit
9. Benefit Vendor Audits
Compensation, Benefits, & Payroll
10, HWC Update (04/26 Meeting)
11. Benefits Budget Review
12. Cleric of the Board Comp Review
13. HR Director Comp Review
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Grant County Commissioners Minutes
Week of April 30, 2018
Employee & Department Issues
14. Fairgrounds
Policy & Procedure
15. 409.2 — Promotions/Transfers/Demotions
16. 803 — Sick Leave Donation
Recruitment / Civil Service
17. Code Enforcement Officer
Labor Relations
18. Association — CH; DC,: PW,- SW; YS
cri—n- Assessor's Office Grievance
19. Teamsters-GCSO — Corrections
Negotiation: Corrections Mediation Arbitration
Grievance; Corrections — Pay Schedule Change
20. Teamsters-GCSO—Sheriff Support
Negotiation: Negotiations for 01/01/19
Grtevaace; Holiday Pay Grievance (SS)
21. Teamsters-GrIS — CSS, Initial Svcs, Therapy Svcs
Negotiation Negotiations for 01/01/18
Hiring Freeze Exception Form for the following positions: (Approved)
• Sheriff's Office — Corrections Officer
• Sheriff's Office —Corrections Officer
• Sheriffs Office — Records Specialist
Personnel Action Request (PAR) for the salary, wage and/or position changes for Lori Kinzel, Auditor's
Office; and Suhail Palacios, Juvenile Court and Youth Services.
10:00 a.m. —10:30 a.m. T Taylor at Canvassing Board Precertification of Election (Elections
Department)
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update (Cancelled)
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
Items discussed were: Permit Activity; Permit Tech Replacement; Health District/Development
Services Meeting; 2018 Comprehensive Plan Update/Commerce Comments; and Code
Enforcement.
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Grant County Commissioners Minutes
Week of April 30, 2018
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items land 2)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1
and 2 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Authorization to Purchase: Computer Equipment - Six (6) each Lenovo ThinkPad laptops,
five (5) each HP Workstations and accessories in the amount of $27,703.14 not including
sales tax, facilitated by Grant County Technology Services through DES, National Association
of State Procurement Officers, Value Point Contract No. 05815 & National
Intergovernmental Purchasing Alliance Contract No. 130733. (Approved)
2. Washington State Department of Transportation Local Agency Agreement No. LA8740
Supplemental No. 1 for the Cochran Road and Ottmar Road project. (Approved)
2:30 p.m. — 2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. — 3:20 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1
through 8 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners April 16, 2018 Minutes for approval. (Approved)
3. Proclamation recognizing May 6 —12, 2018 as Municipal Clerk's Week. (Approved)
4. Special occasion liquor license application for Desert Aire Mens Club, 504 Clubhouse Way W,
Mattawa, WA for their event to be held at the Snack Shack at the Golf Course on May 19 and 20,
2018, from the Washington State Liquor and Cannabis Board. (Approved)
ASSESSOR'S OFFICE
5. Recommendation to approve a manifest error correction exceeding three years for Donald H.
Entzel (61-3490-000). These parcels were still on the tax rolls and should not have been as they
were involved in a fire in 2013. Per RCW 84.69.030, the County Legislative. Authority has the
authorization to approve such recommendation. (Approved)
FAIRGROUNDS
6. Request to use previously approved 2018 Capital Expenditure funds that were not used for the
projects specified, as the projects were less than anticipated. This amount is approximately
$15,047.10 and if approved, the Director would like to redirect the funds to purchase a PA
System and for the removal of the South Field Stage. (Approved)
7. Request for signature of approval on the Grant County Fair Arena Bleachers / Grandstand
project - structural plans. (Approved)
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Grant County Commissioners Minutes
Week of April 30, 2018
AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT
8. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved for the amount of
$365,485.61)
4:00 p.m. — 4:30 p.m. T Taylor meeting w/ D Anderson
MISCELLANEOUS ITEMS
Commissioners Taylor and Carter signed the Health District Voucher listing in the amount of $8,725.51.
WEDNESDAY. MAY 2, 2018
R Stevens, Out
8:30 a.m. — 9:30 a.m. SHERIFF'S OFFICE SWEARING IN
7:00 p.m. — 9:00 p.m. PLANNING COMMISSION
THURSDAY, MAY 3, 2018
R Stevens, Out
7:00 a.m. — 8:00 a.m. "Tentative" T Taylor at Moses Lake Chamber Response Team Meeting
(Moses Lake Chamber Office)
6:00 p.m. — 7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds)
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Grant County Commissioners Minutes
Week of April 30, 2018
FRIDAY, MAY 4, 2018
R Stevens, Out
1:00 p.m. —1:30 p.m. T Taylor at Canvassing Board Precertification of Election (Elections
Department)
Signed this day of 2018.
BOARD OF COUNTY COMMISSIONERS
Gra County, Washi ton
Richard
- Stevens, Chair
To I r, Vice h it
Cindy Carter, Member
J
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G�.
ara J. Vasque , C
of the Board