HomeMy WebLinkAboutMinutes - BOCC (002)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 22, 2018
The Grant County Commissioners session began at 8:30 a.m, with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. Elected Official Monday Morning Meeting
9:00 a.m. — 9:20 a.m. J Strickler, ASC Update and Misc BOCC Action (Items 1 through 11)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 4,
and 7 through 11 on the agenda as presented. Items 2, 3, 5, and 6 were not ready for signature. The
motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County Superior Court (Adult Felony Only), Conflicts/Overflow Contractor, between
Grant County and N. Smith Hagopian. Term is January 1, 2018 through December 31, 2019. (Not
ready for signature)
3. Anticipating: Grant County Economic Development Council 2018-2019 Municipal Services
Agreement with Grant County, Washington. Term is January 8, 2018 through December 31,
2018 with compensation in an amount yet to be determined. (Not ready for signature)
4. Reimbursement Request (A-19) on Washington State Department of Social & Health Services
tUJhiJJ Lontract #fI/bi-y4L5U wan vrant county, Dy ana tnrougn Its urant Integrated Services
department, for the period December 1 to December 31, 2017 in the amount of $6,368.08.
(Approved)
5. Amendment to Amerigroup Washington, Inc. Participating Provider Agreement with Grant
County, by and through its Grant Integrated Services department. The amendment modifies
Attachment A — Behavioral Health Capitation (Medicaid Reimbursement), and attaches the
Behavioral Health Services Wraparound with Intensive Services. Effective date is January 1,
2018. (Not ready for signature)
6. Anticipating: BOCC Chair's "electronic signature" on Garda Cl Northwest, Inc.'s Armored Car
Service Agreement with Grant County, by and through the Treasurer's office. Term is January 1,
2Q18 through January 1, 2019. (Not ready for signature)
7. Services Agreement between Grant County, by and through Grant County Superior Court, and
Mary Jane Castillo dba Bi-Lingual Services, for the provision of interpreter services set forth in
the Agreement's Scope of Work. Term is March 1, 2018 through February 28, 2019. (Approved)
8. Grant County Vendor Agreement Amendment 1 between Grant County, by and through Grant
Integrated Services' Development Disabilities, and Service Alternatives for Individual Supported
Employment and Community Access. Term remains October 16, 2017 through June 30, 2019.
(Approved)
9. Grant County Vendor Agreement Amendment 1 between Grant County, by and through Grant
Integrated Services' Development Disabilities, and Goodwill Industries of the Inland Northwest
for Individual Supported Employment and Group Supported Employment. Term remains
October 16, 2017 through June 30, 2019. (Approved)
Page 2 of 7
Grant County Commissioners Minutes
Week of January 22, 2018
10. Grant County Vendor Agreement Amendment 1 between Grant County, by and through Grant
Integrated Services' Development Disabilities, and First Choice Services for Individual Supported
Employment. Term remains October 16, 2017 through June 30, 2019. (Approved)
11. Grant County Vendor Agreement Amendment 1 between Grant County, by and through Grant
Integrated Services' Development Disabilities, and Compass Career Solutions for Individual
Supported Employment and Community Access. Term remains October 16, 2017 through June
30, 2019. (Approved)
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
1:30 p.m. —1:50 p.m. D Hane, Multi Agency Communications Center (MACC) Bond Update
2:00 p.m. — 2:50 p.m. M Webb, Fairgrounds Update
5:30 p.m. — 7:00 p.m. T Taylor at Fairgrounds / Rodeo Contract Negotiations (Fairgrounds —
Rodeo Office / Green Gate)
MISCELLANEOUS ITE
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
January 19, 2018 payroll.
As of this date, the Board,,by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $58,664.30, as recorded on a listing and
made available to the Board.
TUESDAY, JANUARY 23, 2018
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
1. Memorandum of Understanding between the Grant County Public Employees Association,
representing the recognized employees of the Courthouse Unit, District Court Unit, Public Works
Unit, Solid Waste Unit, and Youth Services Unit (aka "Union") whereas the Union agrees to not
contest the contracting out of the following functions, if they occur within 2018 and the County
provides reasonable documentation of the prospective cost saving of the action:
Custodial/Maintenance and Detention Function. (Approved)
Page 3 of
Grant County Commissioners Minutes
Week of January 22, 2018
2. Memorandum of Understanding (Continuation of Existing Collective Bargaining Agreements into
2018) by and between Grant County Public Employees Association, representing the recognized
employees of the Courthouse Unit, District Court Unit, Public Works Unit, Solid Waste Unit, and
Youth Services Unit. (Approved)
10:00 a.m. —10:50 a.m. H Wellsandt, Horticultural Pest and Disease Board Discussion
11:00 a.m. —11:50 a.m. Juvenile Court and Youth Services Update
12:00 p.m. —1:00 p.m. Commissioners at PUD Commissioner Luncheon (PUD, Ephrata)
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 6)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 2
through 6 on the agenda as presented. Item 1 was not ready for signature. The motion passed
unanimously.
1. Execution of contracts for the following Herbicide Materials 2018 project: (Item not ready for
signature)
• Items 15, 17, 25, % of 29, %z of 45, 48 to Crop Production Services Inc. in the amount of
$27,163.30 not including sales tax.
• Items 8, % of 12, 14, 16, 19, 22, % of 29, 31, 32, 37, 43, 46 —to Helena Chemical in the
amount of $114,808.56 not including sales tax.
41 42, % of 45, 47 —to Wilbur -Ellis Company in the amount of $188,961.49 not including
sales tax.
2. Resolution No. 18-018-CC governing emergency load limitations on county roads, the issuance
of special motor vehicle permits to use on weight restricted county roads, and fixing penalties
for violations thereof. (Approved)
3. Execution of Agreement for Services with Eastern Washington University for cultural resources
survey for the Stratford Road Reconstruction project between 12-NE Road and 16-NE Road.
(Approved)
4. Execution of Agreement for Services with Eastern Washington University for cultural resources
survey for 4-NE Road Reconstruction project between Hiawatha Road and Westshore Dr.
(Approved)
5, Request for Out of State Travel for Andy Booth and Tim Massey to attend Pacific Northwest
Bridge Maintenance Conference from October 9-11, 2018 in Portland, OR. (Approved)
6. County Road Administration Board (CRAB) Certification of the 2018 Road Levy and Estimated
Revenue Period. (Approved)
Page 4 of 7
Grant County Commissioners Minutes
Week of January 22, 2018
1:45 p.m. — 2:00 p.m. Open Record Public Hearing, Vacation of County Road and Right -of -Way
known as T-NE (S 16 and 17, T 19 N, R 30 E)
The Commissioners held an Open Record Public Hearing to consider a petition received from
Berend Friehe, Wheeler Land Holding LLC and Friehe Land Holding LLC to vacate and abandon
the county right-of-way described as T-NE 43810 mp 1.05 to mp 2.0 less 4-NE right-of-way in S
16and 17,T19N,R30E,WM.
Jerome Wawers, Assistant Public Works Director, read into the record the Engineers Report as
submitted by Jeff Tincher, Public Works Director and County Road Engineer:
The Board of County Commissioners of Grant County Washington has received a petition
to vacate that portion of County Road being all that portion of County Road T-NE, Road
Log Number 43810, from Mile Post 1.019 to Mile Post 2.000, lying in Sections 16 & 17 of
Township 17 North, Range 30 East W.M., all in Grant County, Washington, as highlighted
on the attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed
vacation and abandonment for a public hearing to be held at 1:45 PM, January 23, 2018.
The Notice of Hearing was published in the County Official Newspaper and the Notice of
Hearing was posted at each termini in compliance with RCW 36.87.050.
The proponents of the petition own the majority of the frontage along the petitioned
County Road. T-NE is on the active County Road System. All affected parcels are either
owned by the proponents or have frontage on other currently maintained public roads. A
portion of this section of T-NE, from MP 1.019 to MP 1.050 was reconstructed in 2015 with
the intersection safety project on 3-NE that utilized federal funding and shall not be
vacated.
I find that, the section of County Road T-NE from MP 1.05 to MP 2.00 is not necessary and
useful to the public and the public would be benefitted by its vacation and abandonment
with the following conditions:
The petitioners construct a turnaround (cul-de-sac) approved by the County Road
Engineer on T-NE at Mile Post 1.05 and dedicate any additional right-of-way
required for the turnaround.
If this Road Vacation is approved, the vacation document shall not be recorded
until the turnaround is accepted and approved by the County Road Engineer.
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made by
Commissioner Taylor, seconded by Commissioner Carter, to approve the vacation as presented
except any existing easement to accommodate existing power lines, communications lines and
other franchised and/or permitted public and private utilities.
Page 5 of 7
Grant County Commissioners Minutes
Week of January 22, 2018
This vacation is also only valid with accompanying dedication from Friehe Farms of the cul-de-
sac outside of the existing rights -of -way. Vacation will not be filed until dedication is recorded.
The motion passed unanimously. (Resolution No. 18-017-CC)
2:30 p.m. — 2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. — 3:20 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1
through 8 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners January 8, 2018 Minutes for approval. (Approved)
3. Resolution No. 18-019-CC declaring an undue burden relating to the calculation of actual costs
associated with the production of public records, pursuant to RCW 42.56.120. (Approved)
4. Letter of appointment for Kaj Selmann to the Moses Lake Irrigation and Rehabilitation District
(MLIRD) with the term ending December 11, 2018. (Approved)
5. Letters of re -appointment for Ron Tebow and Wes Sieg to the Noxious Weed Control Board of
Grant County for another 4 year term beginning March 1, 2018 through February 28, 2022.
(Approved)
SHERIFF'S OFFICE
6. Budget extension request in the amount of $14,100.00 and reallocation of capital expenditure
funds in the amount of $20,700.00 (2-laptops and 10 Taser packages) to cover the expenses for
their camera and door controller project in the jail. (Approved)
FAIRGROUNDS
7. Recommendation to waive most of the fees and charges associated with the Columbia Basin
Senior Networking Forum's 2018 Senior Picnic, to be held on June 13, 2018. The Director
recommends charging a fee of $300.00 as was done in 2017. (Approved)
TREASURER'S OFFICE
8. Review and adoption of the latest amendment of the County Investment Policy as provided by
the Finance Committee and adopted by their Resolution No. 2017-1 on August 29, 2017.
(Approved)
Page 6 of 7
Grant County Commissioners Minutes
Week of January 22, 2018
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $607,576.17, as recorded on a listing
and made available to the Board.
Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount
of $16,119.48.
WEDNESDAY, JANUARY 24, 2018
The session was continued at 11:00 a.m. with Commissioners Stevens and Taylor in attendance.
Commissioner Carter was out and excused.
9:00 a.m. —11:00 a.m.
9:30 a.m. — 9:50 a.m.
10:30 a.m. —10:50 a.m
11:00 a.m. —11:20 a.m.
11:00 a.m. —12:00 p.m.
THURSDAY, JANUARY 25, 2018
R Stevens, Out
B Hill, Public Defense Update (Cancelled)
T Jones, Sheriff's Office Update
K Allen, Clerk's Office Update
C Carter at Meeting w/ Adams County Commissioners re: New Hope
(Public Services Building, Othello)
12:00 p.m. —1:30 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Assault
Services Consortium Meeting (Samaritan Hospital, 41h Floor) (Did not
attend)
2:00 p.m. — 5:00 p.m. R Stevens at Transportation Improvement Board Meeting (Olympia
Ramada)
Page 7 of 7
Grant County Commissioners Minutes
Week of January 22, 2018
FRIDAY, JANUARY 26, 2018
9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board Meeting (Olympia
Ramada)
11:00 a.m. — 2:00 p.m. T Taylor at Eastern Washington Council of Governments (EWCOG)
Meeting (Lincoln County Courthouse)
1:30 p.m. — 3:30 p.m. C Carter, WSAC Legislative Steering Committee — Webinar
SATURDAY, JANUARY 27, 2018
6:00 p.m. — 9:00 p.m. C Carter at Columbia Basin Rodeo Association Annual Moses Lake
Roundup Rodeo Banquet (Moses Lake Elks Lodge)
Signed this
ttest:
Irbara J. Vascy
erk of the Boa
day of 1-4gj9. , 2018.
BOARD OF COUNTY COMMISSIONERS
Gran ounty, Wa hin on