HomeMy WebLinkAboutMinutes - BOCC MINUTES �
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 6,2017 ���� � �� '
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. '�
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9:00 a.m.—9:30 a.m. 2018 Grant County Preliminary Budget Adoption
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The Commissioners held a meeting to adopt the Preliminary Budget for 2018 and setting a �
meeting date for consideration of the final budget, That meeting date is December 4, 2017 at !,
1:30 p.m. �
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Michele Jaderlund, Auditor, gave the following preliminary budget numbers: �
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Total General Fund/Current Expense-$45,587,694.00 �
Total County Wide -$127,284,138,00
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A motion was made by Taylor Commissioner, seconded by Commissioner Stevens,to adopt the '
preliminary budget as presented. The motion passed unanimously, The public comment was
held open to conduct the individual office/department budget meetings. (Itesolution No. 17- i
094-CC)
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9:30 a.m.— 10:00 a.m. Tourism Commission Budget Meeting I
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10:00 a.m.— 10:30 a.m. Fairgrounds Budget Meeting �
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10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) i
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10:45 a.m,— 11:45 a.m. Sheriff's Office/Jail/ Emergency Management Budget Meeting i
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1:30 p.m. —2:00 p.m. District Court Budget Meeting �
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2:00 p.m.—2:30 p.m. Building Department and Fire Marshal's Office Budget Meeting �
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3:00 p,m.—4:30 p.m. T Taylor at North Central Washington Behavioral Health Organization
Meeting (GrIS, Moses Lake) (Did not attend)
3:00 p.m. —3:30 p.m. Clerk's Office Budget Meeting �
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3:30 p.m.—4:00 p.m. WSU Extension Budget Meeting
4:00 p.m. —5:00 p.m. 2018 Budget Discussion I
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Page 2 of 7 ,.
Grant County Commissioners Minutes ,
Week of November 6, 2017 '
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MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Joe Knutson (I<nutson Short Plat File# P 17-0360 '
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(preliminary 17-0290) Final Plat Submission and Review. ;
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the �
October 27, 2017 payroll. ;
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As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the �
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the �
auditing officer as required by RCW 42.24.090, in the amount of$1,116,437.95,as recorded on a listing �
and made available to the Board.
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TUESDAY,NOVEMBER 7, 2017 �
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The session was continued at 8:15 a,m. with all Commissioners in attendance. i
8:15 a.m.—9:00 a.m. Consent Agenda/ASC Misc Action Items
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CONSENT AGENDA(Items 1 throu�h 9) ;
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A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1 �
through 9 on the consent agenda as presented. The motion passed unanimously. !
COMMISSIONERS OFFICE '
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1. Commissioner's Office and Public Defense Vouchers. (Approved) �
2. Commissioners October 9, 2017 Minutes for approval. (Approved) '
3. Budget transfer request in the amount of$297.00 from the Commissioners Fund#
001.101.00.0000.511604917 (Seminars,Schools,Workshops)to the Fairgrounds Fund !
#116.159,00,9702.573704917 (Seminars, Schools, Workshops)to cover the registration of �
Tom Taylnr at the Washington State Fair Association convention. (Approved) '
4. Resolution No. 17-095-CC rescinding prior Resolutian No. 17-083-CC and annexing certain �
properties into Grant County Fire Protection District No. 12, pursuant to RCW 52,04, Grant �
County Fire Protection District No. 12 has submitted an amended Resolution No, 17-1(A) ,
which accepts a petition signed by 60%of the qualified registered electors residing within S
13,T 21 N, R 30 E,WM, requesting to be annexed into Fire District No. 12. A Certificate of �
Sufficiency was received from the Auditor's Office validating the signatures of the registered ;
voters, as required by RCW 52.04.011. (Approved) i
5. Proclamation proclaiming November as Veterans' History Awareness Month in Grant i
Co u nty. i
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM i
NOT INCLUDEb IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS ,
STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD. I
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Page 3 of 7
Grant County Commissioners Minutes
Week of November 6, 2017
GRANT INTEGRATED SERVICES �
6. Request to purchase 8 tables and 6 chairs for a workspace as they are moving employees, '
(Approved)
FACILITIES AND MAINTENANCE ;i
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7. Request to replace a 3 ton air-conditioning unit and indoor fan coil that has failed at the
Juvenile Detention Center,from Divco in the amount of$4,883.00 plus tax. (Approved)
HUMAN RESOURCES ��
8. Recommendation Memorandum from the Human Resources Director regarding a request ;
from Superior Court to initiate the County sick leave donation policy(Recipient 17-03), The i
Director recommends approval. (Approved,the recipient is Harry Ries)
9. Recommendation Memorandum from the Human Resources Director regarding a request i
from Public Works to initiate the County sick leave donation policy(Recipient 17-04). The
Director recommends approval. (Approved,the recipient is Cameron Melseth)
A�� MI�C A�TI91V IT�MS(Items 1 throu�h 22)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 4, 7, ;
9, 10, 14, 19, 20, 21 and 23 on the ASC agenda as presented. Items 2, 3, 5, 6, 8, 11 through 13, 15 i
through 18, and 22 were not ready for signature. The motion passed unanimously. �
1. Possible vouchers for insurance, legal services,grant administration, etc.
2, Anticipating('Note: Name of the agreement and details yet to be determined]. Regarding �
the City of Quincy agreeing with Grant County for payment of a portion of the Quincy Valley
Medical Center debt(registered warrants for hospitalJ. (Item not ready for signature)
3. Anticipating: Hartline Police Protection and Law Enforcement Services Agreement between
Grant County, by and through the Grant County Sheriff's Office, and the Town of Hartline, i
Term is from date of final signature to August 31, 2018. (Item not ready for signature) :
4. Washington State Department of Social & Health Services (DSHS) County Program
Agreement, DSHS Agreement No. 1763-15848 for Onsite Family Violence Services with Grant '
County, by and through its New Hope Domestic Violence and Sexual Assault Services
department (relating to New Hope's advocacy at the Moses Lake Community Service Office i
three days per week during peak hours). Funding is for$23,200 with a term of November 1, i
2017 through June 30, 2019. (Approved) �
5. Anticipating: 2018-2019 Professional Services Agreement, Conflict and Overflow '
Investigator, between Grant County and Karl Calhoun, known as Calhoun Investigative ;
Services. Term is January 1, 2018 through December 31, 2019. (Item not ready for i
signature) �
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF i
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM i
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS i
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Page 4 of 7 �
Grant County Commissioners Minutes i
Week of November 6, 2017 I
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6. Anticipating: Professional Services Agreement for Legal Representation of Indigent I
Individuals in Grant County Superior Court (Adult Felony Only), Conflicts/Overflow
Contractor, between Grant County and Michael V. Felice. Term is January 1, 2018 through i
December 31, 2019. (Item not ready for signature)
7. 2018-2019 Professional Services Agreement, Conflict and Overflow Investigator, between �
Grant County and DaVee Greer doing business as Trace &Associates, LLC. Term is January �
1, 2018 through December 31, 2019, (Approved) �
8. Anticipating: Professional Services Agreement for Legal Representation of Indigent j
Individuals in Grant County Superior Court(Adult Felony Only), Conflicts/Overflow �
Contractor, between Grant County and N. Smith Hagopian. Term is January 1, 2018 through '
December 31, 2019. (Item not ready for signature)
9. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant
County Superior Court(Adult Felony Only), Full Time Contractor, between Grant County and i
Robert S. I<entner, Term is January 1, 2018 through December 31, 2019. (Approved)
10. Anticipating: Professional Services Agreement for Legal Representation of Indigent '
Individuals in Grant County Superior Court(Adult Felony Only), Full Time Contractor,
between Grant County and Michael Fraser Morgan. Term is January 1, 2018 through ;
December 31, 2019. (Approved) �
11. Anticipating: Professional Services Agreement for Legal Representation of Indigent '
Individuals in the Juvenile Division of Grant County Superior Court(Juvenile Offenders Only),
between Grant County and Dovie Sigle. Term is January 1, 2018 through December 31, �
2019. (Item not ready for signature)
12. Anticipating: Professional Services Agreement for Legal Representation of Indigent '
Individuals in Grant County Superior Court (Adult Felony Only), Conflicts/Overflow j
Contractor, between Grant County and Clarke Tibbits. Term is January 1, 2018 through !
December 31, 2019. (Item not ready for signature) j
13. Anticipating: 2018-2019 Professional Services Agreement, Conflicts/Overflow Investigator,
between Grant County and Gary T. Way, known as Way Investigations. Term is January 1,
2018 through December 31, 2019, (Item not ready for signature)
14. Contract for Invasive Plant Survey and Control for Grant County Facilities and Maintenance '
Department in Grant County, Washington (aka 2018-2019 Interagency Agreement between �
Noxious Weed Control Board of Grant County and Grant County Facilities and Maintenance ,
Department). Project No. NWCBGGI8-01. Period of performance is January 1, 2018 '
through December 31, 2019. (Approved) '
15. Anticipating: Grant County Juvenile and Youth Services Snow Removal Service Contract �
between Kevin Judkins of DJ's Lawn Care and Maintenance, and Grant County, by and '
through its Youth Services department, Term is from date of final signature to November
15, 2018. (Item not ready for signature) i
16. Anticipating: 2018 Grant County Fishing Map Insert Agreement between Grant County, by ;
and through the Grant County Tourism Commission, and NW WEEKEND GET-AWAYS, LLC. i
Term is December 1, 2017 through November 30, 2018. (Item not ready for signature) i
17. Anticipating: 2018 Eastern Washington Vacation/Travel Planner Agreement between Grant �
County, by and through the Grant County Tourism Commission,and NW WEEI<END GET- j
AWAYS, LLC. Term is December 1, 2017 through November 30, 2018. (Item not ready for I
signature) �
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NOTE: ALL TIMES ARE ESTINIATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF 1
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAI�ANY ACTION ON ANY ITEM �
NOT INCLUDED IN THE ABOVE AGENDA. r1NY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATI'ER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Page 5 of 7 �
Grant County Commissioners Minutes �
Week of November 6, 2017 '�,
18. Anticipating: 2018 Animal Shelter Contract between Grant County,Washington, and Grant '
County Animal Outreach, Inc. Term is January 1, 2018 through December 31, 2018. (Item ;
not ready for signature) '
19. Authorization for release of BOCC approved funds on Strategic Infrastructure Program (SIP)
#2016-08, City of Quincy, 13t"Avenue SW Industrial Sewer Main Extension in the amount of
a $146,000 grant and the 2.5%Administrative Fee of the project in the amount of$3,650 to �
the Grant County Economic Development Council, (Approved) �
20. Reimbursement Request#4 on Washington State Department of Commerce on j
Consolidated Homeless Grant(CHG) No. 17-46108-10, administered through the Grant �i
County Housing Authority, in the amount of$18,417.41. (Approved) �
21. Reimbursement Request(A-19)for contract work performed by Grant County, by and �
through Grant Integrated Services, during October of 2017 on Washington State i
Department of Social & Health Services' Division of Behavioral Health and Recovery Contract j
#1763-95998, Parent-Child Assistance Program (PCAP), in the amount of$13,710. �I
(Approved)
22. Anticipating(Contract number unknown at this time]: Washington State Department of '�
Commerce contract for Victims and Survivors with Grant County, by and through its New '
Hope Domestic Violence and Sexual Assault Services department. Funds will be used to hire
a therapist and purchase a vehicle for New Hope. Funding is for$193,190.60 with a term of
November 1, 2017 through June 30, 2019. (Item not ready for signature)
23. Reimbursement Request(A-19)for contract work performed by Grant County, by and
through Grant Integrated Services, during September of 2017 on Washington State '
Department of Social & Health Services' Division of Behavioral Health and Recovery Contract ,
#1763-95998, Parent-Child Assistance Program (PCAP), in the amount of$13,710.
(Approved) '
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9:00 a,m.—9:30 a.m. Human Resources Budget Meeting ;
9:30 a.m.—10:00 a.m. Benefits and Compensation Budget Meeting
10:00 a,m,— 10:30 a.m. Technology Services Budget Meeting �
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10:30 a.m,— 11:00 a.m. Treasurer's Office Budget Meeting i
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11:00 a.m,— 11:30 a.m. Commissioners Office/ Disability Board/ Board of Equalization Budget �
Meeting �
11:30 a.m,— 12:00 p.m. Grant County Museum Budget Meeting i
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1:00 p.m.—1;30 p.m. C Carter at Employee Discussion Meeting(Human Resources) �
1:30 p.m.—2:20 p.m, J Tincher, Public Works Update (Items 1 and 2) �
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A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1 I
and 2 on the agenda as presented. The motion passed unanimously. �
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAI�ANYACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATPER IS �
STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD. �
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Page 6 of 7 �
Grant County Commissioners Minutes
Week of November 6, 2017 �
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1. Request tn purchase a Tank Monitor for the Fuel System Repair Materials and Service project ;
from SME Solutions of Spokane, WA for the amount of$13,927.80 excluding sales tax. ,
(Approved)
2. Resolution/Notice of Hearing to adopt a Comprehensive Six Year Transportation Improvement ;
Program for the years 2018-2023. Hearing to be scheduled for November 21, 2017 at 1:45 pm,
(Approved, Resolution No. 17-096-CC)
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2:00 p.m.—2:30 p.m. Public Works Budget Meeting i
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2:30 p.m.—3:00 p.m. Assessor's Office Budget Mee�ing ;
3:00 p,m.—3:30 p.m. Auditor's Office Budget Meeting
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3:30 p.m.—4;00 p.m. Grant Integrated Services Budget Meeting
4:00 p.m.—4:30 p,m. Noxious Weed Control Board Budget Meeting
4:30 p.m.—5:00 p.m. 2018 Budget Discussion
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WEDNESDAY, NOVEMBER 8, 2017 �
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The session was continued at 9:15 a,m, with all Commissioners in attendance. i
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8:00 a.m.—9:00 a.m. R Stevens, Disability Board Meeting �
9:15 a.m.—9:45 a.m. Coroner's Office Budget Meeting i
9:45 a.m.— 10:15 a.m. Planning Department Budget Meeting �
10:15 a.m.—10:45 a.m. Public Records Budget Meeting
10:45 a,m,— 11:15 a.m. New Hope Budget Meeting I
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11:30 a.m.—12:00 p.m. Grants Admin/Strategic Infrastructure Program (SIP)/ Economic Rural
Enhancement/ Insurance Budget Meeting
1:30 p,m. —2:00 p.m. Facilities and Maintenance Budget Meeting i
2:00 p.m.—2:30 p.m. Miscellaneous General Government Budget Meeting i
2:30 p.m. —3:00 p.m. Central Services and Interfund Communications Budget Meeting ,
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF I
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM �
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS I
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Page 7 of 7
Grant County Commissioners Minutes ;
Week of November 6, 2017 ;
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3:00 p.m.—3:30 p,m. Prosecuting Attorney's Office Budget Meeting '
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3:30 p.m.—4:00 p.m. Veterans Services Budget Meeting i
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4:00 p.m.—4:30 p.m. Juvenile Court and Youth Services Budget Meeting
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4:30 p.m.—5:00 p.m, 2018 Budget Discussion �
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7:00 p.m.—8:30 p.m. Commissioners at Health Board Meeting(Public Worl<s Meeting Room) ,
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MISCELLANEOUS ITEMS
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The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the �
November 9, 2017 payroll. �
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7HURSDAY, NOVEMBER 9,2017 ;
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No meetin�s scheduled i
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FRIDAY, NOVEMBER 6,2017
Veteran's Day Holiday Observed, Courthouse Closed �
Signed this � day of , 2017.
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B _ RD OF COU TY COMMISSIONERS I
Gr nt nty, hin n �
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Cindy Carter, Chair �
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Richard Stevens,Vice-Chair �
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,�./A test; �+ �"�v" i
�� Tom Taylor, Memb r ;
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� B�rbara J, Va u CM '
�Clerk of the Boa �
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NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF I
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM i
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS i
STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD. i
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