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Home My WebLink AboutMinutes - BOCC i M I N UTES � ; GRANT COUNTY BOARD OF COMMISSIONERS ; MONDAY, OCTOBER 2, 2017 The Grant County Commissioners session began at 8:30 a,m.with all Commissioners in attendance. I 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Acfiion (Items 1 through 10) � A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 2 through 10 on the agenda as presented. The motion passed unanimously. ' 1. Possible vouchers for insurance, legal services,grant administration, etc. � 2. Contract between Grant County, by and through the Grant County Fairgrounds, and Kevin i Judkins of KJ's Lawn Care entitled "Grant County Fairgrounds—KJ's Lawn Care Service Contract". i Period of performance is January 1, 2018 through December 31, 2020. (Approved) i 3. City of Warden request for extension of time on Strategic Infrastructure Project (SIP) No. 2016- � 05,Wastewater Collection System, from October 25, 2017 to September 1, 2018. (Approved) ; 4. Department of Commerce Community Development Block Grant Contract Closeout Report, � Contract No. 15-62210-022, Royal Water District Rehabilitation Project. (Approved) � 5. Grant County Request for Reimbursement No. 13 to the Department of Commerce on CDBG , General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project,for the period May 27, 2017 through June 30, 2017 in the amount of$30,955.64. This is the project's final reimbursement request which pays retainage and all final costs. Project is 100%complete 1 with a balance of$24,46 remaining in grant funds which will be refunded to�he Department of � Commerce. (Approved) ; 6. Interlocal Agreement (TeamSpeak 3 Service) between Grant County, by and through Grant County Technology Services and the Grant County Sheriff's Office, and the Soap Lake Police Department. Term is October 2, 2017 through October 2, 2022. (Approved) � 7. Port of Hartline request for extension of time on Strategic Infrastructure Project(SIP) No. 2016- ; 09, Hartline Fuel Facility,from January 3, 2018 to January 3, 2019. (Approved) ; 8. Washington Rural Counties Insurance Program 2017-2018 Renewal Application and its ' accompanying Privacy& Network Security Supplemental Application. (Approved) 9. Washington State Department of Social & Health Services (DSHS) County Program Amendment (No, 01)to Agreement No. 1763-94250, Prevention Services,with Grant County, by and through � its Grant Integrated Services department. The amendment modifies Exhibits B, H, I,J, and K and ;' serves to add$3,372.00, for a new grant total of$191,546. (Approved) ' 10. Washington State Department of Social & Health Services (DSHS) Contract Amendment(No. 01) j to Agreement No. 1763-981860, DDA Employment& Day,with Grant County, by and through its ; Grant Integrated Services department. The amendment modifies Exhibits B and serves to add $13,635,for a new grant total of$730,192. (Approved) 9:30 a.m.—9:50 a.m. D Hooper, planning Department Update � ; Items discussed were: Water Bank Meeting with DOE; Comp Plan Update; Code Enforcement; ' and Director Schedule. ! i I i Page 2 of 6 Grant County Commissioners Minutes Week of October 2, 2017 10:00 a.m.—10:15 a.m, Commissioners Office Safety Meeting 10:30 a,m.—10:45 a,m. Citizen Public Comment Period (No public in attendance) 11;00 a.m.—11:20 a.m. J Gingrich, Veterans Services Coordinator 1:30 p.m. —1:50 p.m. Open Record Public Hearing,Sheriff's Office,WSU Extension,Grants Admin, and New Hope Budget Extensions The Commissioners held an Open Record Public Hearing to consider the following budget extension requests: • Sheriff's Office Fund#112, Department#154 in the amount of$21,000.00 to purchase a new power supply for the Programmable Logic Control (PLC) system. Funding will come from their Jail Concessions fund. • WSU Extension Fund#001, Department#122 in the amount of$10,000.00 for the Grant County Horticultural Pest and Disease Board for increased costs for their consultant and more complaints than budgeted. s Administrative Services Coordinator in the amount of$886,231.00 for the Grants Administration Fund#190, Department#001 to receive and spend a new Washington State Department of Commerce Consolidated Homeless Grant No. 17-46108-10 for pass through funding for the Housing Authority of Grant County. • New Hope Fund#128, Department#170 in the amount of$15,000.00 to cover a portion of the costs for the purchase of a 2017 Dodge Grand Caravan, using the Washington State Department of Enterprise Services contract. Joe Kriete, Sheriff's Office, discussed the request from the Sheriff's Office. June Stricl<ler, Administrative Services Coordinator,discussed the Commerce Consolidated Homeless Grant request. Commissioner Carter read the requests from New Hope and WSU Extension. A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to close the public comment portion ofthis hearing. The motion passed unanimously. CommissionerTaylor moved to approve the budget extensions as presented. Commissioner Stevens seconded and the ' motion passed unanimously. The hearing adjourned. (Resolution No. 17-089-CC) i i 3:00 p.m.—4:30 p.m. T Taylor at North Central Washington Behavioral Health Meeting(GrIS, � Moses Lake) �' � ', � i i � NOTE: ALL TIMES t1RE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF � THE DAY AT THE BOAR.D'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. t1NY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS ! STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD. i Page 3 of 6 Grant County Commissioners Minutes Week of October 2, 2017 MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the � auditing officer as required by RCW 42.24.080, and those expense reimbursemen�claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$693,497.01, as recorded on a listing and made available to the Board. � I The Commissioners approved and signed the Grant County Public Worl<s Payroll Salary Fund for the September 29, 2017 payroll. � � � TUESDAY,OCTOBER 3, 2017 � The session was continued at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m.—9:50 a.m. I< Eslinger, Human Resources Update Recommendations � 1. HCJB Services Agreement 2. PAR—Camille Renken 3, PAR—Janet Millard �ud�et, Finance, & Risl< j � i 4. CliftonLarsonAllen Audit � 5. Benefits Budget � C�rnpensatiion, senefi�s, & Payroll � i 6. Witness Facilitator Compensation ; 7. Benefits Broker Transition �I Employee & Departm�nt Isswes i i 8. New Hope i 9. District Court Recruitment Grievance—Step 3 � I Personnel Action Request for the wage, salary and/or position changes for Camille Renken and Janet Millard, Prosecuting Attorney's Office. The Chair of the Board signed an Employee Benefits Fee for Services Agreement with Hub � Northwest, LLC, a division of Hub International. � 10:30 a.m.—10:50 a,m. L Stoltman, Conservation District Update � � NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE C�IANGED SUBJECT TO THE BUSINESS OF � THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAI�ANY ACTION ON ANY ITEM � NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD , I Page 4 of 6 ' Grant County Commissioners Minutes � Week of October 2, 2017 , I 11:00 a.m,—11:20 a.m. S Fode, New Hope Update • Shelter update � • Agreements/contracts signature authority • Vehicle request update • 2018 budget exercise � 1:30 p.m, —2:20 p.m. J Tincher, Public Worl<s Update (Items 1 and 2) A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 1 and 2 on the agenda as presented. The motion passed unanimously. 1. Authorization to Call for Bids for the Dodson Road Overlay project with a bid opening date of October 31, 2017 at 1:30 pm. (Approved) � i 2. Recommendation on the 2017 Updated Prioritization of Gravel to Oil Projects for Grant County. (Approved) � 1:30 p.m, —1:40 p.m. Bid Opening,Alternate Daily Cover 2017 � The following bids were received: , • Emerald Seed and Supply $91,586.00 $55,288.00 Alt 1 ; • LSC Environmental Projects $132,069.60 ; � New Waste Concepts $40,397J6 $45,766.70 Alt 1 � • Space Savers Incorporated $70,764.00 � A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to turn over the bids to Public Works for their review and recommendation. The motion passed unanimously. � 2:30 p.m,—2:50 p.m. G Dano, Prosecuting Attorney's Office Update I 3:00 p.m.—3:20 p.m. Consent Agenda (Items 1 through 7) i A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 1 through 3 and 5 through 7 on the agenda as presented, Item 4 was held for further review. The motion passed unanimously. � � COMMISSIONERS OFFICE i I 1. Commissioner's Office and Public Defense Vouchers. (Approved) � 2. Commissioners September 11 and 18, 2017 Minutes for approval. (Approved) 3. Budget transfer request from the Noxious Weed Control Board in the amount of$6,000.00 from i their Enforcement Weed Spraying fund to their Trucks-New fund, to help cover the cost of a � new pickup purchase. (Approved) � 1 NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF � THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY I'I'EM � NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD j , Page 5 of 6 Grant County Commissioners Minutes Week of October 2, 2017 4. Recommendation from the Finance Committee to cap the registered warrants for the Coulee Medical Center/Hospital District No. 6 at$4.5 million dollars. (Item held for further review) GRANT INTEGRATED SERVICES 5. Request to change a Part-time (30 hour) position to a Full-time (40 hour)to their Administrative Assistant position; and add an additional Full-time Administrative Assistant, (Approved) FACILITIES AND MAINTENANCE 6. Recommendation to accept the quote from Thyssenkrupp far the repair and five year test to the Jail elevator that is in need of repair,for the price of$4,770.00 plus tax. (Approved) JUVENILE COURT AND YOUTH SERVICES 7. Held from the 9/26/17 Consent Agenda meeting: Request to purchase Video/Audio Conferencing for Courtroom/Detention in the amount of$9,260.77 through the Technology Services Department. This purchase was approved in their Capital Expenditures budget. (Approved) WEDNESDAY,OCTOBER 4,2017 10:00 a.m.— 12:00 p.m. T Taylor at Franklin County Courthouse Tour(Pasco) 7:00 p.m, —8:30 p.m. PLANNING COMMISSION (Cancelled) I i i I �� THIDRSDAY,OCTOBER 5, 2017 � I 7:00 a.m.—8:00 a.m. T Taylor at Moses Lake Chamber Response Team Meeting (Moses Lake i Chamber Office) I 10:00 a.m.—12:00 p.m. HUMAN RESOURCES j I 11:00 a.m.—12:00 p.m. R Stevens at Transportation Improvement Board (TIB)-City of � I<ennewick/ Bob Olson Parkway Ribbon Cutting (Kennewick) I i , NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF � i, THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM � NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS i STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD i I i i Page 6 of 6 Grant County Commissioners Minutes , Week of October 2, 2017 1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (E Wenatchee Office) (Did not attend) ' 6:00 p.m, —7:30 p.m, FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) I � FRIDAY,OCTOBER 6, 2017 � , 3:30 p.m.—6:00 p.m. R Stevens at Grand Coulee Dam Third Powerhouse Naming I<ick-off(Nat Washington House, Ephrata) i Signed this � � day of 2017, i BOARD OF COUNTY COMMISSIONERS G a County, � ash'ngton � � i , Cin art r, C air j � __._. � Richard Stevens,Vice-Chair ' � Attest: � ��- _ I i �` Tom Taylor, Me ber �� ' ✓ B rbara J. Vasqu z C I . lerl<of the Boar � � I i i I � I , NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA, ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS � STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD � I I I