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Home My WebLink AboutMinutes - BOCC I MINUTES GRANT COUNTY BOARD OF �OMMISSIONERS MONDAY,AUGUST 14. 2017 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m,—9:00 a.m. Elected Official Monday Morning Meeting � 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action (Items 1 through 15) A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 3, 6, 7, and 9 on the agenda as presented. Items 2,4, 5,8, and 10 were not ready for signature. The motion passed unanimously. 1. Possible vouchers for insurance, legal services,grant administration, etc. 2. Anticipating: The American Red Cross Shelter Agreement between the Red Cross and Grant County, by and through the Grant County Fairgrounds, for use of the facility as an emergency shelter during a disaster. Term is from the date of fiinal signature to December 31, 2019. (Item not ready for signature) 3. 2017 Grant County and Thyssenkrupp Elevator Corporation Contract Extension (which is Amendment#2 to the contract between Grant County and Thyssenkrupp Elevator Corporation signed by the Board of County Commissioners on March 20, 2017). The amendment extends � fihe contracts' Date of Completion from "on or before June 2017" to "September 30, 2017". (Approved) 4. Anticipating—2017 Grant County and Cost Less Carpet Contract Extension (which is Amendment#1 to contract between Grant County and Cost Less Carpet signed by the Board of County Commissioners on April 17, 2017). The amendment extends the contracts' date of substantial completion from "on or before June 31, 2017"to "August 31, 2017". (Item not ready for signature) 5. Anticipating—Grant County Fairgrounds—KJ's Lawn Care Service Contract between Grant County, by and through the Grant County Fairgrounds, and Kevin Judkin, d/b/a KJ's Lawn Care. Term is January 1, 2018 through December 31, 2020. (Item not ready for signature) 6. Resolution No. 17-074-CC Authorizing Execution of Intergovernmental Cooperation Agreement (Interlocal Agreement) between Grant County and the Grant County Conservation District for Voluntary Stewardship Program. (Approved) 7. Intergovernmental Cooperation Agreement (Interlocal Agreement) between Grant County, by and through its Planning Department, and the Grant County Conservation District for Voluntary Stewardship Program (for the next funding cycle). (Approved) 8. Grant County Board of Commissioners Professional Services Agreement for the 2017 Fairground Bleacher Replacement Project, Project No. 16258SA in the amount of$45,000.00 with Pacific Engineering& Design, LLC. (Item not ready for signature) 9. Memorandum of Understanding for Operations of the Odyssey Case Management System between the Administrative Office of the Courts and Grant County, by and through the Clerk's Office. (Approved) Page 2 of 5 Grant County Commissioners Minutes Week of August �4, 2017 10. Anticipating: Reimbursement Request#1 on Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. 17-46108-10, administered through the Grant County Housing Authority, in the amount of$11,818.27, (Item not ready for signature) 9:30 a.m.—9:50 a,m. G Dano, Prosecuting Attorney's Office Update 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a,m.—11:45 a.m. Commissioners at Public Works Road Supervisor Meeting (Public Works) 2:00 p.m.—2:20 p.m. J Tincher, Public Works Update A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1 and 2 on the agenda as presented. The motion passed unanimously. 1. Local Agency Professional Services Lump Sum Consultant Agreement No. 17-001 with Iteris Inc. for Gorge Amphitheater and Campground Traffic Study Peer Review, in the maximum amount payable of$13,500.00. (Approved) 2. Request to the Department of Transportation for a Federal Functional Class (FFC)change for Maple Drive, 19 to 18, from Grape Drive to Stratford Road. (Approved) 2:00 p,m,—2:10 p.m. Bid Opening, Beverly Burke Road Overlay Project(SR 243 to SR 26), CRP 17-01 IThe following bids were received: • Granite Construction $2,501,476.50 • Central Washington Asphalt $2,124,410.00 • Columbia Asphalt Co, and Gravel $2,309,377.00 A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to turn over the bids to Public Works for their review and recommendation. The motion passed unanimously. 2:30 p,m.—2;50 p.m. Consent Agenda (Items 1 through 7) A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to approve items 1 through 6 on the agenda as presented. Item 7 was held for further review. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. The Commissioners July 31, 2017 Minutes for approval. (Approved) 3. Special occasion liquor license application for Desert Aire Mens Club. Their event will be held at the Snack Shack at Golf Course in Mattawa,WA. (Approved) Page 3 of 5 Grant County Commissioners Minutes Week of August 14, 2017 4. Letter of appointment to Farrah Wardenaar to the Board of Equalization for a 3 year term. (Approved) 5. Multi-Agency Communications Center MACC Bond Claims Payment Request(Batch 01-38) in the amount of$3,808.88. (Approved) CENTRAL SERVICES 6. Request to proceed with the repair of fire alarms on the 2"d floor of the Jail. The Safety Team has submitted a proposal in the amount of$19,750,00 (not including tax) and funding will come from excess FEMA funds on a separate capital project. (Approved) PROSECUTING ATTORNEY'S OFFICE 7. Resubmittal of a budget extension request that was previously denied at the 8/8/17 Consent Agenda meeting. They are requesting a budget extension in the amount of$34,483.00 to purchase Prosecutor by I<arpel Software from Karpel Solutions. The amount approved for this purchase in their 2017 capital expenditure budget is$73,150.00 and the total amount needed is $107,633.00. (This item is being held for further review until the 8/21/17 Consent Agenda meeting) 3:00 p.m. —3:20 p,m. A Peterson, Grant County Economic Development Council—Gunpo City, South I<orea Visit Discussion MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$447,645.58, as recorded on a listing and made available to the Board. On September 13, 2016 the Commissioners notified the Grant County Economic Development Council that effective December 31, 2016,they will decline additional Strategic Infrastructure Program funding (Fund 113) requests due to possible legislative reductions in funding and current obligations on infrastructure bonds.This also affects the Economic Enhancement Rural County Fund 133. Today, August 14, 2017,the Grant County Commissioners re-opened funding requests for the use of the SIP 113 funds, TUESDAY,AUGUST 15,2017 GRANT COUNTY FAIR Page 4 of 5 Grant County Commissioners Minutes Week of August 14, 2017 8:30 a.m.—9:00 a.m. C Carter at Canvassing Board Certification of Election (Elections Department) 12:00 p,m,—12:30 p.m. Commissioners at Grant County Fair Opening Ceremonies MISCELLANEOUS ITEMS Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount of$9,805.68. The Commissioners authorized the Deputy Clerk of the Board to stamp their signatures of approval to a recommendation from the Public Works Director to award the Beverly Burke Road Overlay Project to Central Washington Asphalt in the amount of$2,124,410,00. WEDNESDAY,AUGUST 16,2017 GRANT COUNTY FAIR 7:00 a.m.—8:00 a.m. T Taylor at Grant County Economic Development Council Board Meeting (ATEC, BBCC) 2:00 p.m.—3:00 p.m. Commissioners w/ E Johnson, Washington State Association of Counties (WSAC) Courthouse Briefing (Grant County Fairgrounds) THURSDAY.AUGUST 17,2017 GRANT COUNTY FAIR 6:30 p.m.—8:00 p.m. T Taylor at Grant Transit Authority Board Meeting(MultiModal Transportation Center, Moses Lake) (Did not attend) Page 5 of 5 Grant County Commissioners Minutes Week of August 14, 2017 FRIDAY,AUGUST 18,2017 GRANT COUNTY FAIR Signed this ✓� day of_��'�, 2017. ,r� BOARD OF COUNTY COMMISSIONERS t unty,Was in o Cin Carter, Chair Richard Stevens, Vice-Chair �t est: ,, J� /� ;�� r/'� Tom Taylor, Me ber , ,.�, ��L, l�°� � l`' �,°` � Barb ra J. Vasqu , '�C iCle��of the Board �,'' I ;