HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COU �ITY BOARD OF COMMISSIONERS
MONDAY,AUGUST 7, 2017
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Carter and Taylor in
attendance. Commissioner Stevens was out from 8:00 a.m.—12:00 p.m.
9:00 a.m,—9:20 a.m, J Strickler, ASC Update and Misc BOCC Action
A motion was made by Commissioner Taylor, seconded by Commissioner Carter,to approve items 6
through 11 on the agenda as presented. Items 2 through 5, 12 and 13 were not ready for signature. The
motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services,gran�administration, etc.
2. Anticipating: The American Red Cross Shelter Agreement between the Red Cross and Grant
County, by and through the Grant County Fairgrounds,for use of the facility as an emergency
shelter during a disaster. Term is from the date of final signature to December 31, 2019. (Item
not ready for signature)
� 3. Anticipating—2017 Grant County and Thyssenkrupp Elevator Corporation Contract Extension
(which is Amendment#2 to the contract between Grant County and Thyssenkrupp Elevator
Corporation signed by the Board of County Commissioners on March 20, 2017). The
amendment extends the contracts' Date of Completion from "on or before June 2017"to
"September 30, 2017". (Item not ready for signature)
4. Anticipating—2017 Grant County and Cost Less Carpet Contract Extension (which is
Amendment#1 to contract between Grant County and Cost Less Carpet signed by the Board of
County Commissioners on April 17, 2017). The amendment extends the contracts' date of
substantial completion from "on or before June 31, 2017"to "August 31, 2017". (Item not ready
for signature)
5. Anticipating—Grant County Fairgrounds— I<J's Lawn Care Service Contract between Grant
County, by and through the Grant County Fairgrounds, and I<evin Judl<in, d/b/a KJ's Lawn Care.
Term is January 1, 2018 through December 31, 2020. (Item not ready for signature)
6. Reimbursement Request(A-19)for contract work performed by Grant County, by and through
Grant Integrated Services' PARC department, during June of 2017 on Washington State
Department of Social & Health Services' Division of Behavioral Health and Recovery Parent-Child
Assistance Program (PCAP) in the amount of$14,624.00. (Approved)
7. Washington State Department of Commerce, Community Services and Housing Division,
Housing Assistance Unit, Consolidated Homeless Housing Grant (CHG)Contract No. 17-46108-10
with Grant County. Funding is in the amount of$886,231,00 with a term of July 1, 2017 through
June 30, 2019. (Approved)
8. Washington State Department of Social & Health Services CBDVP—EmergencyShelter&
Supportive Services Contract Amendment No. 01 on DSHS Contract No. 1763-95601 with Grant
County, by and through its New Hope Domestic Violence and Sexual Assault Services
department. The amendment modifies Exhibit D-1, Budget, and increases the grant by
$85,802.00 for a new grant total of$487,541.00, (Approved)
Page 2 of 9
Grant County Commissioners Minutes
Week of August 7, 2017
9. Reimbursement Request(A-19)for contract work performed by Grant County, by and through
Grant Integrated Services, during July of 2017 on Washington State Department of Corrections
contract in the amount of$1,143.75. (Approved)
10. Amendment A to Washington State Military Department Grant Agreement No. E17-106 with
Grant County, by and through the Grant County Sheriff's Office Department of Emergency
Management. The amendment serves to replace the original budget, Exhibit E,with a revised
budget, Exhibit E which moves$10,000 from the "Planning/Consultants/Contractors" category
to "Salaries and Benefits". (Approved)
11. 2017-19 Biennium Contract No. K1814 between the Washington State Conservation Commission
and Grant County for Voluntary Stewardship Program Work Plan Development and
Implementation, by and through the Grant County Planning Department. Term is July 1, 2017
through June 30, 2019, (Approved)
12. Anticipating: Resolution Authorizing Execution of Intergovernmental Cooperation Agreement
between Grant County and the Grant County Conservation District for Voluntary Stewardship
Program. (Item not ready for signature)
13. Anticipateng: Intergovernmental Cooperation Agreemen� between Grant County and the Grant
County Conservation District for Voluntary Stewardship Program (for the next funding cycle).
(Item not ready for signature)
9:30 a.m.—9:50 a.m. D Hooper, Planning Department Update
Items discussed were: Site Specific Comprehensive Plan Amendments 2018 (?); Live Nation MPR
Traffic; Code Enforcement; and Credit Cards.
10:00 a.m.—10:�5 a.m. Commissioners Office Safety Meeting(Cancelled)
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:20 a.m. S Fode, New Hope Update
Items to discuss are:
1. Shelter update
2. New Hope's Man Up Campaign for Rodeo Weekend-wear purpMe Friday and Saturday at the fair
3, Upcoming Site Visits
4. Service project possibility
5. Budget Extension coming
6. Vehicle issues
7. Business license for state and city
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAI�ANYACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD
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Grant Counfiy Commissioners Minutes
Week of Augusfi 7, 2017
1:30 p.m.— 1:50 p�m. Open Record Public Hearing, Columbia Basin Dispute Resolution Center
request to increase the District Court Small Claims Action Fees
The Commissioners held an Open Record Public Hearing to consider a request from the Columbia
Basin Dispute Resolution Center, pursuant to RCW 7.75,to increase the current small claims actions in
District Court to$10.00 per filing fee,
Clint Opheil<ens, CBDRC Executive Director, read into the record the following letter;
My name is Clint Opheikens and I am here today representing the Columbia Basin
Dispute Resolution Center. Our center would like to thank the commissioners for this
opportunity to correct our mistake in our last hearing requesting an increase in the fees
authorized by RCW 7.75.035.
It was our intention to request that the five-dollar fee be increased for both the civil and
small claims filings. Unfortunately, we did not make this clear in our request and you
were on/y able to increase the civil fees. That increase we are very grateful for. It is our
belief that it would be more convenient for the district court clerks if the fees for both
civil and small claims were same amount as they have been in the past.
As we stated at the last hearing the Columbia Basin Dispute Resolution Center has been
very successful in fulfilling the reason the legislator created DRC's. T'he intent was to
give lower income families access to legal proceedings and reduce the overcrowding of
the court dockets. We have accomplished that by successfully mediating 65 cases in
2016 and saving the court$260,000. This was done with only 73 contacts offering
possible mediations. So far, this year in the first seven months we have had 74 contacts
surpassing the contacts for all last year and we are experiencing the same rate of
closure.
The Columbia Basin Dispute Resolution Center is having good success in accomplishing
the intent of the legislature to provide access to legal proceedings for the lower income
families. Thus, showing there is a need for our services here in Grant County. However,
we are operating on dollar values authorized in 1990. Expenses are greater today which
has made it necessary for us to request an increase in funding, by asking you to increase
the surcharge for smpll claims court from$5.00 to$10.00 per filing.
The CBDRC has enjoyed working with the court system in Grant'County and with your
help we are looking forward to serving Grant County far into the future. Again we thank
you for your time and consideration in this hearing.
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to close the
public comment portion of this hearing. The motion passed unanimously. Commissioner
Stevens moved to approve increase to the District Court Small Claims Action fees as presented,
Commissioner Taylor seconded and the motion passed unanimously. The hearing adjourned.
(Resolution No. 17-068-CC)
NOTE: ALL TIMES ARE ESTIMATES TO A5SIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Grant County Commissioners Minutes
VVeek of August 7, 2017
3:00 p.m. —4:30 p.m. T Taylor at North Central Washington Behavioral Health Meeting(GrIS,
Moses Lal<e)
3:00 p.m.—3:20 p,m. C Sears, McKay Healthcare Quarterly Status Report Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
August 4, 2017 payroll,
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursernent claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$1,375,070.93, as recorded on a listing
and made available to the Board.
TUESDAY,AUGUST 8,2017
9:00 a.m.—9:50 a.m, K Eslinger, Human Resources Update
Recommendations
1, New Hope—Foreign Language Aptitude&Proficiency
Budget, Finance, & �isk
2. Benefit Budget Mid-Year Audit
Cpmpensation, Benefit5, & Payrofl
3. Self-Pay on FMLA and/or LWOP
4. Benefits Broker Review
Emplayee& Department Issues
5. Grant Integrated Services
Recruitment/Ciui) Service
6. Director—Financial Services
Labor Relations
7. As5ociation-CH,•DC;PW,•SW,•YS
Ne9o�,Q�;on: Solid Waste Addendum—08/17
���e�Qn�e: District Court Recruitment—Step 2
NOTE: ALL TIMES t1RE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF I
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. r1NY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Grant County Commissioners Minutes
Week of August 7, 2017
8, Assoclatlon—Deputy Sheriff
PER�; Holiday Pay Arbitration (DS)—08/11
9. Teamsters-GCSO—Corrections
Ne9o�,atm�: Corrections Mediation (PERC 127886-M-16)
The Commissioners signed and approved a Recommendation Memorandum regarding a request
from New Hope to give a 2%salary increase for those employees what can prove foreign
language aptitude and proficiency in a second language.The Director recommends approval.
10:00 a.m.—10:20 a.m. J Gingrich,Veterans Services Coordinator Update
Open Items;
� WDVA Certification Update
• County Veteran Service Officer location
• VAB By-Laws
New Items:
• Current Projects:
o Updating policy and procedures for Assistance Fund
■ New Process—VSO Requesting Assistance from County
■ Step-by-step training for VSO's
o County outreach program
■ By geographical area working with local organizations
o Veterans Services Coordinator Job Description
■ Inaccurate—updating with HR
• Upcoming Events
o Stand-Down Inventory
�� August 10, 2017
�
0 2017 Grant County Fair
■ Reserved booth space
o Veterans Stand-Down Event
■ Fairgrounds
■ September 12, 2017
o Veteran Service Officer Information Session
■ September 20, 2017
11:00 a.m.—11:50 a.m, T Gaines, Central Services Update
Items discussed were:
• Technology Services—Quads and funding; Discussions with Auditor about quad; billings and
budgets
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY I'I`EM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Grant County Commissioners Minutes ;
Week of August 7, 2017 'i
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• Fairgrounds—Maintenance staff at Fairgrounds; Swamp coolers; Lighting project; DWx.
• Facilities and Maintenance—AHU 4; AHU 2; HVAC in general; Law and Justice Building Update;
Ongoing construction.
1:30 p.m.—2:20 p,m, J Tincher, Public Works Update
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 1
and 2 on the agenda as presented. The motion passed unanimously.
1. Execution of Contracts: F-SW and 10-SW Project awarded to Wheeler Excavation of Benton City, I
WA for the bid amount of$207,379.00, (Approved)
2. Authorization to Call for Bids: 3-NE Overlay Project—CRP 17-04 with a bid opening date of
September 5, 2017 at 1:30 pm (Approved)
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m,—3:20 p.m. Consent Agenda (Items 1 through 11)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 5 and 7 through 11 on the agenda as presented. Item 6—the sole source purchase was
approved but the budget extension was not. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners July 24, 2017 Minutes for approval. (Approved)
3. Special occasion liquor license application for Desert Aire Mens Club. Their event is October 7,
2017 at the Snack Shack Golf Course, Mattawa,WA. (Approved)
4, Letter of reappointment for David Stevens to the Water Conservancy Board for another 6 year
term beginning September 3, 2017. (Approved)
5. Resolution repealing and Replacing Resolution No. 17-063-CC dated July 17, 2017,which
approved a budget extension request for the Central Services Department. This resolution will
correct a fund number that was typed as Fund 309 for the amount of$4,963.00, and the fund
number should have been 308. (Approved, Resolution No. 17-071-CC)
PROSECUTING ATTORNEY'S OFFICE
6. Request to purchase Prosecutor by Karpel Software from Karpel Solutions in the amnunt of
$107,633.00. This is a sole source purchase. Also, request for budget extension in the amount
of$34,483,00 as only$73,150.00 was budgeted for this purchase. (The Commissioners
approved the sole source purchase (Resolution No. 17-072-CC)of this software but did not
approve the budget extension portion)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLE5S OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOAl2D. �
Page 7 of 9
Grant County Commissioners Minutes
Week of August 7, 2017
JUVEIVILE COURT AND YOUTH SERVICES
7. Request for out of state travel for 2 employees(Vince Cardeil and one still to be determined)to
return a youth from a treatment program in Vancouver, WA(travel through Oregon). The travel
date will be either August 9 or 16, 2017. (Approved)
GRANT INTEGRATED SERVICES
8. Request for out of state travel for Kim Stacy,Agapito Gonzales,and Bethany Escamilla to attend
a Wellness Recovery action Plan Facilitator Training from August 27—September 1, 2017 in
Vancouver, WA. This requires travel through Oregon, (Approved)
CENTRAL SERVICES
9. Request to purchase furniture firom Contract Design Associates (US Communities Cooperative
Purchase contract#4400003403) in the amount of$41,549.45 for the District Court Prosecutors
Office. Funding will come from the Construction Bond Fund. (Approved)
SHERIFF'S OFFICE/JAII
10. Request to purchase 20 Uniform Transition (Jumpsuits) for the Jail from Galls (formerly known
as Blumenthal Uniforms) in the amount not to exceed $13,000.00, This purchase is from a sole
source provider and was approved in their capital expenditure budget. (Appraved,sole source
Resolution No. 17-073-CC)
11. Request to purchase the following equipment that was approved in their Sheriff's capital
expenditures budget: (Approved,sole source Resolution No. 17-070-CC)
• Interview Case Cracker System (Case Cracker Interview Room Solution) purchased from
Centurion Building Services, LLC in the amount not to exceed $10,855.00. This is a sole
source purchase product from Cardinal Peak.
• 20 Ballistic Vests from Municipal Emergency Services in the amount not to exceed
$22,000.00. This purchase is from the Washington State contract.
• 10 Taser Smart Weapons Packages from AXON (formerly known as Taser) in the amount
not to exceed $16,610.00. This is a sole source purchase.
• 20 Jumpsuits (Uniform Transition)from Galls (formerly known as Blumenthal Uniforms)
in the amount not to exceed $13,000.00. This is a sole source purchase.
12. Request to surplus the following equipment: (Approved,surplus Resolution No. 17-069-CC)
• 2007 HondaST1300P
VIN:JH2SC51767M500098
Grant County Asset#: 105316
• 2007 Honda ST1300P
VIN:JH2SC517X7M5000105
Grant County Asset#: 105317
NOTE: ALL TIMES ARE�STIMATES TO ASSIST IN SCHEDULING AND MAY BE CIIANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANYACTION ON r1NY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STA'I'ED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
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Grant County Commissioners Minutes
Week of August 7, 2017
• Stalker Dual SL Radar
Serial#: DC093929
Grant County Asset#102243
• Stall<er Dual SL Radar
Serial#: DC095286
Grant County Asset#102304
With the intent to trade these items to Lewis County Sheriff's Office for the following:
• 2010 Humvee Truck Utility
VIN: 609139
Allocation#: 2YTGPB-3346-6337
• 2007 Forest River Cargo Mate trailer
• VIN: SNHUBLV268T414253
4:00 p.m.—5:00 p.m. T Taylor at Moses Lal<e Trails Planning Team Meeting(Moses Lake City
Hall Annex)
WEDNESDAY,AUGUST 9,2017
9:30 a.m.— 11:00 a.m. R Stevens, Disability Board Meeting
4:00 p,m.—5:00 p.m. VETERANS ADVISORY BOARD MEETING
7:00 p.m,—8:30 p.m. C Carter and R Stevens at Health Board Meeting(Public Works Meeting
Room)
THURSDAY,AUGUST 10, 2017
9:00 a.m,—2:00 p.m. BOARD OF EQUALIZATION HEARINGS AND ANNUAL MEETING
9:00 a.m,—10:30 a.m. T Taylor at Multi Agency Communications Center(MACC) Board
Meeting(Moses Lake Office) (Did not attend)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANYACTION ON t1NI'ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.
Page 9 of 9
Grant County Commissioners Minutes
Week of August 7, 2017
FRIDAY,AUGUST 11,2017
9:00 a,m,—9:30 a.m. SPECIAL MEETING ADDED—Commissioners at Building Department—
Hours Discussion (Building Department)
To discuss the implications of the Building Department staying open to the public until 5;00
p.m., instead of closing the doors to the public at 4:00 p.m.
�0:00 a.m.—10:30 a.m. C Carter at Canvassing Board Precertification of Election (Elections
Department)
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Signed this � day of G� 2017. ,
BOARD OF COUNTY COMMISSIONERS
ran ounty,Wa kr� ton
Cin arter Chair
, �_�.------�----
Richard Stevens, Vice-Chair
,�.�__„
AttQ�st: � i � ""1�"-
' `''r � Tom Taylor, Membe�
�.�,�p �
f' G��'- C�..�, ,,.
�. Bar ara J. Vasqu" z, C �
C.l. rk of the Board�,�
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOt1RD
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