HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COUNTY BOARD OF COMMISSIONE(�S �
MONDAY, MARCH 27, 2017
The Grant County Commissioners session began at 8:30 a.m, with Commissioners Carter and Stevens in
attendance. Commissioner Taylor was out and excused. i
8:30 a.m.—9:00 a.m, Elected Official Roundtable Meeting !�
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9:00 a.m.—9:45 a.m. J Strickler,ASC Update and Misc BOCC Action i
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 2
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and 4 through 12 on the agenda as presented. Item 3 was not ready for signature. The motion passed i
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with 2 Commissioners in attendance. ;
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1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Update to Grant County, Washington Policy No. 1100, Health, Safety&Security. Effective date
is anticipated to be March 23, 2017. (Approved)
3. Anticipating: 2017 Agreement Regarding Use of County Property for Public Purpose between
Grant County and the Autism Society of Grant County on SaCurday, May 20, 2017 from 9:00 a.m.
to 3:00 p.m. (Item not ready for signature)
4. Appointment and Oath of Office of Special Deputy Prosecuting Attorney between Garth Dano,
elected Prosecuting Attorney for Grant County,and Michael McFarland, Esq., of Evans Craven &
Lackie, P.S.to serve as a Special Deputy Prosecuting Attorney to perform and render legal
assistance and advice relative to litigation relating to Jasman v. Grant County. (Approved)
5. Recommendation by Tom Gaines, Central Services Director,for BOCC approval to have �
purchasing policy update go to the Policy Advisory Commit�ee to include purchasing
cooperatives such as U.S. Communities,the National Joint Powers Alliance (NJPA), King County �
Directors'Association (I<CDA), and the Government Services Administration (GSA). (Approved) �
6. Reimbursement Request (A-19)for contract work performed by Grant County, by and through
Grant Integrated Services,for one client service fee (tendered on Jan. 23, 2017) on Washington
State Department of Corrections contract in the amount of$228,75. (Approved)
7. Grant County Request for Reimbursement No. 5 on CDBG Public Services Grant No. 16-62210- '
005 for the period February, 2017,with the Department of Commerce and administered ;
through the OIC of Washington, in the amount of$14,440.46. (Approved) ;
8. For signature: Grant County application forms for Washington State Department of Commerce �
Cornmunity Development Block Grant(CDBG), 2017 Public Services Grant No. 17-62210-005 for �
$120,948,which will be administered through the Opportunities Industrialization Center(OIC) of
Washington: (Approved)
a) Project Summary form; ,
b) Title VI Certification form; and
c) Public Services Environmental Review form.
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Page 2 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
9. City of Royal City request for deadline extension on Strategic Infrastructure Project (SIP)#2015-
04, Camelia Street Northeast Water System Improvements Project,from December 31, 2017 to
December 31, 2018. There are extenuating circumstances detailed in the written request by the
City. The deadline is for the City to submit to the County a completed Grant County Strategic
Infrastrucfiure Program—Project Certification form that is accompanied by an invoice for the
project reimbursement. (If a deadline requirement is not met,the grant award in the amount of
$52,000 automatically expires.) (Approved)
10. Grant County Port District#4, Port of Coulee City, request for deadline extension on Strategic
Infrastructure Project (SIP)#2016-03, Coulee City Clinic Building,from April 11, 2017 to June 30,
2018. There are extenuating circumstances detailed in the written request by the Ci1:y. This
deadline is for the Port to submit to the County a completed Grant County Strategic
Infrastructure Program—Project Certification form that is accompanied by an invoice for the
project reimbursement. (If a deadline requirement is not met, the grant award in the amount of
$100,000 automatically expires.) (Approved)
11. Update to Grant County, Washington Policy No. 200, General Standards for Employees, Section
204, Disability& Reasonable Accommodation (being changed to Disability Support& Reasonable
Accommodation). Effective date is anticipated to be March 30, 2017. (Approved)
12. Update to Grant County, Washington Policy No. 700, Hours and Attendance, Section 708,
Emergency Conditions and Inclement Weather. Effective date is anticipated to be March 30,
2017. (Approved)
10:00 a.m.—10;15 a.m. Commissioners Office Safety Me2ting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:50 a.m. Budget and Finance Update
1:30 p.m.— 1:40 p.m. Bid Opening, Grant County Paper of Record for Legal Notices
The following bids were received: �
• Columbia Basin Herald in the amount of$3.49 per column inch
• Grant County Journal in the amount of$5,75 per column inch
Per RCW 36.72.075 the County Legislative Authority shall let a contract to a legal newspaper on
the first April meeting. A motion was made by Commissioner Stevens,seconded by
Commissioner Carter, to turn the bids over to the Clerk of the Board. The motion passed with 2
Commissioners in attendance.
The bid award was scheduled for April 3, 2017 at 1:30 p.m,
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Page 3 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
2:00 p.m,—2:20 p,m. Open Record Public Hearing, Ordinance Amending Grant County Code
Chapters 22.04(Land Division).
The Commissioners held an Open Record Public Hearing to consider a unanimous
recommendation from the Planning Commission for the approval of and procedural
amendments to Grant County Code Ch. 22.04(Land Division), Ch. 23.04 (Zoning District), Ch.
23.08 (Performance and Use Standards), and Ch. 25.08 (Conditional Uses and Variances) File# P
17-0027.
Damien Hooper, Planning Director, discussed the project. These amendments remove all of the
permit submittal requirements from the code so they can consolidate all of their permit
applications into a single application page and have individual application instructions for every
permit type the do. It will allow them to amend the submittal requirements without having to
go through code amendment processes. They are also trying to go paperless;the current code
says the applicants have to bring in numerous copies.
The CH. 23.08 amendment has to do with storage and sale of fertilizer and pesticides,
herbicides, soil sterilent and fumigants, and the current code requires 10 acres for the site to do
these activities. There are currently fertilizer fiypes and storage methods that might yield the
ability to have smaller site than 10 acres. There are a few remnant parcels throughout the
County that people are trying to do this work on and it created permitting problems. They need
to get a variance. This amendment says they can have less than 10 acres, but no less than 5
acres, provided the building code and fire code support these uses,
Commissioner Carter s�ated confirmed that these amendments are making the permitting
process easier for the applicant and the Planning Department.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to close the
public comment portion of this hearing, The motion passed with 2 Commissioners in
attendance. Commissioner Stevens moved to approve the code amendments as presented.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Approved,the Ordinance was signed 4/10/17)
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$646,519.57, as recorded on a listing
and made available to the Board.
The Chair of the Board was authorized to sign the Gary Kehl (Kehl Farm Unit 92 Short Plat) File# P 17-
0043 (Preliminary P 16-0368) Final Plat Submission and Review.
Page 4 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
7UESDAY, MARCH 28, 2017
The session was continued at 9:00 a.m. with Commissioners Carter and Stevens in attendance.
Commissioner Taylor was out and excused.
9:00 a.m.—9:50 a.m. K Eslinger, Human Resources Update �
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Recommendations ;
1. PMA: Director-Planning Depai�tment �
2. PAR: Damien Hooper ;
Budge�C, Finance, & Risk i
3. Changes to 2017 Budget �
4. HR Staffing Needs i
Cornpensation , Benefits, & Payroll '
5. Update on Healthcare Reserve Audit �
6. Department Head Compensation
7. Wage Survey for GrIS
Emplayee & Deparfinent Issues
8. Youth Services '
9. Grant Integrated Services
Policy& Procedure
10. Appeal Process '
Labor Relations/Legal Action '
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11. Association—CH,•DC;PW,•SW,• YS �
Nego��tl��a�, Solid Waste TAed; HR Update Documents �
���eVO�Ce; District Court Snow Day;Step 1 Response i
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PERC 128207-G16-Unit Clarification:Settled I
PERC:
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Arbitration-Assessor Grievances:Settled i
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o�ner: Meeting with Custodial Staff 04/03 �
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12. ASSOCIatIOri—Deputy Sher� :
PER�; Holiday Pay Arbitration: May 3rd&4th i
13. TeamsteP5-GCSO—Cor�r�ections I
PfR�: Corrections Mediation (PERC 127�86-M-16) '
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Labor Disclosure for Corrections Mediation �
Other: �
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Page 5 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
14. Teamsters-GCSO-sher�iffsupporr �
NegonQ��on, Tentative Agreement; HR Update Documents �
15, TeamSt0P5-GPIS-CSS,Inittal Svcs, Therapy Svcs ,
Ne9o�,Q��on: 03/23 Session Held; Next Session 04/06 ;
��1eV0�Ce: GrIS Termination Grievances: Settled �
Personnel Action Request(PAR)for the salary, wage and/or position changes for Damien '
Hooper, Planning Department. i
Position Management Approval (PMA)for the Planning Director position, i
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10:00 a.m.-10:15 a.m. Z Kennedy, Legislative Session Update ;
11:00 a.m.-11:20 a,m. W Swanson,Juvenile Court and Youth Services Update i
11:30 a.m.-12:00 p,m, C Carter, Finance Committee Meeting i
Items discussed were: Approval of 2/28/17 minutes; Investment Activity-Purchases and �
Maturities; Registered warrant balances review; Revenue comparisons for prior month or year �
ago; and Investment software search. �
1:30 p.m. -2:20 p.m. J Tincher, Public Works Update ''
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1, 3, !
4 and 6 on the agenda as presented. Item 2 was on the agenda in error and item 5 was not ready for �
signature. The motion passed with 2 Commissioners in attendance. i
1, Recommendation to award the Road Stabilization 2017 to EnviroTech Services, Inc. of Greeley, �
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Colorado in the amount of$108,621.00 not including sales tax. The unit price bid was$149.00 �
per ton. (Approved)
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�ni-,�H�,,,.+„� ;„+�„ �w,,,���+.,�Cc nQsz m In„+ �,,,.i�„��„„�.,i,,,, +.,.�. (Signed 3/21/17) i
3. Execution of Contracts with Selland Construction, Inc. for the Stratford Road Re-Alignment i
projec�C(CRP 13-06). (Approved) '
4. Washington State County Road Administration Board (CRAB) Digital Submittal Certification form i
(due April 1). (Approved)
� 5. Resolution/Notice of Hearing: ORV Park-Sunland Estates. (Item not ready for signature) ;
6. Recommendation to sell the Noxious Weed Control Board-County Vehicle#0035, a 2004 Ford
F-350 and associated trucl<equipment for the amount of$5,000.00. (Approved) �
2:30 p.m.-2:50 p,m. G Dano, Prosecuting Attorney's Office Update
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Page 6 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
3:00 p.m. —3:20 p.m. Consent Agenda (Items 1 through 7)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1
through 7 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Recommendation from the Veterans Advisory Board to appoint Rex Rodgers for a 4 year term:
March 29, 2017 through March 28, 2021 and reappoint the following members for another 4
year term: I<en Slininger for the term March 29, 2017 through March 28, 2021; David Ristrom for
the term March 29, 2017 through March 28, 2021, and Roderick Davis for the term April 23,
2017 through April 22, 2021. (Approved)
3. Special occasion liquor license for Fraternal Order of Eagles 2622, from the Washington State
Liquor and Cannabis Board. Their event will be held at the Grant County Fairgrounds, Moses Lake,
WA. (Approved)
TREASURER
4. Application from Ty Sween for Resale of Tax Title property for Parcel No. �5-1765-000 with a
starting bid of$1,500.00. The Treasurer recommends approval of the offer and begin a Tax Title
sale on this parcel. (Approved, the Chair of the Board was authorized to sign a County
Commissioners Order)
SHERIFF'S OFFICE
5. Request for out of state travel for Deputy Tyson Voss and Corporal Ricardo Char to travel to
Denver, Indiana April 4 to April 7, 2017 to pick and acquire the departments next K9. (Approved)
PUBLIC DEFENSE
6. Request for Law Library Westlaw subscription replacement. The current contract will expire in
2018.The monthly cost for the new program is$2,563.76.There will not be an increase for a year,
with an increase for the next two annual renewals of 1%. Current monthly cost is $2,538.37.
(Approved)
TECHNOLOGY SERVICES
7. Request to purchase the service of Archive Social in order to properly archive all county social
media content.Archive Social would replace SMARSH.Switching to Archive Social would be more
cost effective and easier to use. The cost of Archive Social is $4,788 including tax, This was
approved in the 2017 budget process. (Approved)
Page 7 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
3:30 p.m.—3:40 p,m. Open Record Public Hearing, Sheriff's Office and Fairgrounds Budget
Extensions i
The Commissioners held an Open Record Public Hearing to consider the following budget
extension requests:
• Fairgrounds Fund#001, Department#142 and Fund#116, Department#159 in the �',
amount of$29,635.00 to purchase EventPro facility management software '
developed by Profit Systems,Inc($22,794.00);and 2-star shaped tension fabric
tents made by KD Kanopy($6,841.00). I',
• Sheriff's Office Fund#001, Department#114 in the amount of$23,254,88 to �
purchase Speed Feedback signs, Lidar Units,Sector Scanners and Printers, using a ;
Traffic Safety Equipment Grant from the Washington Association of Sheriffs and {
Police Chiefs(WASPC).
Dave Ponozzo, Undersheriff discussed their request and noted that no current expense funds i
will be used. '
Mickey Webb, Fairgrounds Director, discussed their request and stated that current expense �
funds will be needed for these purchases.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to close the
public comment portion ofthis hearing, The motion passed with 2 Commissioners in
attendance. Commissioner Stevens moved to approve the budget extensions as presented.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Approved, Resolution No. 17-031-CC)
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MISCELLANEOUS ITEMS �
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Request from the Public Worl<s Director to authorize him a purchase limit between $2,500.00 and ;
$20,000.00 for the purchase/bidding on a snow blower on the Washington Public Surplus Auction �
website.(Approved) j
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The Commissioners signed Ordinance No. 17-030-CC for a notice of hearing adding a new Chapter 11.36 �
to the Grant County Code titled 11,Vehicles and Traffic, allowing the use of wheeled all-terrain vehicles �
(WATV) upon designated county roads; specifically in Sunland Estates. The hearing was set for April 18, �
2017 at 1:45 p.m, ;
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The Commissioners paid the 2017 Tax Statement (Tax ID#GRAN2350) 81 parcels in the amount of '
$24,583.18, under protest.
Commissioner Richard Stevens was authorized to sign the Health District Voucher listing in the amount �j
of$16,263.06. !
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Page 8 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
WEDNESDAY, MARCH 29,2017
T Taylor,Out
8:30 a.m. —9:30 a.m. CENTRAL SAFETY COMMII7EE MEETING
9:00 a.m. — 10:30 a.m. R Stevens at Public Officials Liability, Creating Balance Workshop (Public
Works)
6:00 p.m. —8:30 p.m, C Carter and R Stevens at Association of Grant County Cities &Towns
Meeting and Dinner(ML Civic Center)
THURSDAY, MARCH 30,2017
T Taylor,Out
9:00 a.m,— 10:30 a.m. C Carter at Homeless Strategic Planning Meeting(Red Door, Moses
Lake)
10:00 a.m.—12:15 p.m. R Stevens at Columbia River"Commissioners" Policy Advisory Group
Meeting (Ramada Inn, Moses Lal<e)
1:30 p.m. —4:00 p.m. C Carter at Governor Inslee and Japanese Arnbassador to US Visit (Port
of Moses Lake)
FRIDAY,MARCH 31, 2017
T Taylor,Out
1:30 p.m, —3:00 p.m. R Stevens, Legislative Steering Committee Webinar
MISCELLANEOUS ITEMS '
Washington State Department of Social and Health Services DSHS Agreement No. 1663-70098, '
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Amendment No. 01,for Grant Integrated Services-County Program Agreement Amendment—Job �
Services and IL Service Contract. '
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Page 9 of 9
Grant County Commissioners Minutes
Week of March 27, 2017
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Signed this day of 2017.
BOARD OF COUNTY COMMISSIONERS
r�t ounty, W hing on
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Cindy Carte , Chair
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Richard Stevens,Vice-Chair
� test: `����'
Tom Taylor, M mber
,r" B rbara J. Vasque , C
lerk of the Board
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